Office X for Macintosh: The Missing Manual

384 office x for macintosh: the missing manual

What to Do with an Appointment

Once you’ve entrusted your agenda to Entourage, you can start putting it to work.

Microsoft Office is only too pleased to remind you (via pop-up messages) of your

events, to reschedule them, to print them out, and so on. Here are a few of the pos-

sibilities.

Editing Events

To edit a calendar event, open its event window either by double-clicking its name

on the calendar or by highlighting it and choosing File→Open Event (c-O). The

calendar event pops up in its window, exactly as shown in Figure 9-4. Alter any of its

settings as you see fit.

Tip: When changing only an appointment’s category, bypass the event dialog box. Instead, just Control-

click the appointment’s block or its name, and choose Categories from the resulting contextual menu.

You don’t have to bother with this, however, if all you want to do is reschedule an

event, as described next.

Rescheduling Events

If an event in your life gets rescheduled to a new date that’s currently visible on the

screen, then you can simply drag it to that new date to officially reschedule it (see

Figure 9-8).

Figure 9-8:

You can drag an appointment

vertically in its column to make it

later or earlier in the same day, or

horizontally to another date. If

you’ve invited people to an event

that you’re editing, Entourage asks

you if you want to send an update to

your invitees, so that they’re always

kept in the loop.

What to Do with

an Appointment

chapter 9: entourage calendar and tasks 385

Alas, Entourage doesn’t let you copy, cut, or paste calendar events. If something is

postponed for, say, a month or two (that is, to a calendar “page” that would require

scrolling), you have no choice but to double-click its name and then edit the Start-

ing and Ending dates or times.

Note: When rescheduling a recurring event, Entourage applies the change only to the event you’ve

moved, leaving the rest of the recurring events intact. If you want to change the time or date of the whole

series, open the event for editing. Only then does Entourage ask whether you want changes applied to just

the event you opened, or all the recurring events.

Lengthening or Shortening Events

If a scheduled meeting becomes shorter or your lunch hour becomes a lunch hour-

and-a-half (in your dreams!), changing the length of the representative calendar

event is as easy as dragging the top or bottom border of its block in any column view

(see Figure 9-9).

Printing Events

Entourage has a great way of committing your calendars to paper. To get there, click

the Print toolbar button, choose File→Print, or press c-P.

In this window, you can exercise some control over how Entourage prints your cal-

endar by changing the control settings: Print, Start and End dates, Layout, and Form:

• The Print pop-up menu presents four options regarding what to print: a Daily

Calendar, a Calendar Event List, a Weekly Calendar, and a Monthly Calendar (see

Figure 9-10).

Figure 9-9:

You can resize any Entourage

calendar event just by

dragging its border. As your

cursor touches the top or

bottom edge of a calendar

event, it turns into a horizontal

line with arrows above and

below. You can now drag the

event to make it encompass

more or less time on your

calendar.

What to Do with

an Appointment