Office X for Macintosh: The Missing Manual

chapter 7: word meets web 301

submitting the information and resetting the form. You’ll find them in the

Insert→HTML Object submenu. With the help of a programmer, select settings

and values from the resulting dialog box.

Saving Web Pages

If you started your Web page from a Web-page template or a blank Web page, as

described at the beginning of this section, all you have to do to save it is press c-S or

choose File→Save or Save As. You can also save a standard Word document or tem-

plate as a Web page, like this:

1. Choose File→Save as Web Page.

The Save dialog box opens, as shown in Figure 7-10.

Figure 7-10:

Lower left: When you choose

File

→

Save as Web Page, a

Save dialog box opens, all set

to save the document in

HTML format. When you post

the resulting files and folders

online, be sure to preserve

their folder structure on your

Web server. For example,

don’t dump your HTML file

into the folder containing

your graphics. Create a

matching folder online to

hold the graphics..

Upper right: The Web

Options dialog box is the

same one that opens if you

click Web Options on the

Word

→

Preferences

→

General

tab.

Web Forms

302 office x for macintosh: the missing manual

2. Click one of the radio buttons depending on how you’d like to save the file.

The Save entire file into HTML option creates a dual-purpose document. It stores

the information both for display on the Web and for returning to it as a Word

document. Such word processor–only elements as headers and footers, comments,

page numbers, and page breaks will reappear when you open it again in Word.

Save only display information into HTML saves only the document attributes

that work in a Web browser. Other information, such as page and section breaks,

columns, and headers and footers will be lost. This option makes a smaller, more

compact HTML file, which is a good thing if your Web service provider charges

based upon how much server space you use.

Tip: If you choose this option, use Save As first to save a copy with all the normal Word elements intact;

you may decide to use the document in Word again.

3. Click Save.

Word takes longer than usual to save the document. When it’s finished, you can

switch to Online Layout view (if you weren’t already there) to see the Web page as

it will appear online.

Web Options

When you click Web Options in the Save dialog box (see Figure 7-10), you can specify

special Web features that would normally require mucking around in HTML code.

• The Web page title you enter on the General Tab appears in the title bar in a Web

browser. The Web page keywords are the terms that search engines like Google

and Yahoo spot when searching. (In HTML, these words are known as meta tags.)

• “Update links on Save” in the Files tab comes already turned on. If you’ve changed

or moved any of your Web page’s supporting files, such as bullets, graphics, or

background patterns, Word updates the links so the page will work when you

reopen it. The “Save only display information into HTML” checkbox turns on

the corresponding radio button in the Save dialog box (see above).

• Checking “Allow PNG” on the Pictures tab saves all the images in your Web page

in Portable Network Graphics format, as described on page 288. The “Screen

size” pop-up menu shows just about every screen size and resolution combina-

tion your Web page visitors are likely to have. 1024 x 768—standard on iBooks

and iMacs, for example—is the smallest screen most people use today, and there-

fore a pretty safe bet.

In the “Pixels per inch” box, 72 is the best setting for Mac monitors; your text will

look gigantic on Windows PC screens. If you’re creating a page that’s going to be

viewed primarily on Windows PCs, change this setting to 96; unfortunately, your

text will look tiny when viewed by Mac monitors. (You’re witnessing the unfor-

tunate side effect of competing Mac/Windows standards. There’s no simple solu-

Saving

Web Pages