Office X for Macintosh: The Missing Manual

chapter 6: advanced word processing 233

results. To do so, click in the field and press Shift-c-F9. Unlinked from its code, the

field is now ordinary Word text; it’s no longer a field, and will never be automatically

updated.

Field printing options

Normally, you’ll want to print your document with the field results; you want people

to see a date, not { DATE MMMMd, yyyy \* MERGEFORMAT }. However, it is pos-

sible to print out a copy that shows the field codes, so that a technical-type person

can look them over, for instance. To do so, choose Word→Preferences→Print panel

and turn on the “Field codes” box (under “Include with document”).

Bookmarks

Bookmarks in Word are the digital equivalent of folding down the page or underlin-

ing a paragraph that you want to refer to later. You can use bookmarks in long docu-

ments as you write them, perhaps to mark places that need more work later. They’re

also useful in Word documents you get from others, to mark places that you have

questions about or pages that you’re going to use most often. And because you give

each digital bookmark a name, it’s easy to jump to specific spots in a long (or even

short) document.

Figure 6-18:

Top: Bookmarks in a

document are represented

by heavy brackets.

Bottom: All bookmarks

you’ve inserted appear in

the Insert

→

Bookmark

dialog box, which is also

where you name new

bookmarks. (If the Add

button is grayed out, you’ve

typed an invalid name;

backspace and try again.)

Working

with Fields

234 office x for macintosh: the missing manual

Adding Bookmarks

Select the word, phrase or paragraph that you want to bookmark, or just click in the

text at the appropriate spot. Choose Insert→Bookmark (or press Shift-c-F5), and

assign your bookmark a name in the “Bookmark name” box (see Figure 6-18). When

creating a name, adhere to these parameters: Be descriptive and specific; use under-

lines instead of spaces (Word, in its ornery way, doesn’t permit spaces in bookmark

names); use numbers, if you like, but not as the first character; and do not exceed 40

characters.

Click Add or press Return when you’re done.

Deleting Bookmarks

To delete one or more bookmarks, press Shift-c-F5 or choose Insert→Bookmark,

click the name of the bookmark you want to discard, and click Delete. Of course,

your other option is to delete the text or graphic object (if any) that the bookmark is

attached to. When the text or image goes away, the bookmark goes with it.

Navigating by Bookmark

After you’ve scattered bookmarks throughout your document, you’re ready for the

fun part: leapfrogging from one bookmark to another, skipping all the extraneous

stuff in between. Your choices are to take Word’s word for it that you’re at a book-

mark, or make all bookmarks visible on the Preferences→View panel, as described

above.

Note: What you see when you leap to a bookmark depends on what you did when you created it. If you

had highlighted text or graphics before choosing Insert→Bookmark, that text or object is selected when

you jump to it. If you had only clicked in some text without highlighting anything, you get a blinking

insertion point at the bookmark when you jump to it—that’s all.

• Use the Bookmarks dialog box. To go directly to a bookmarked location, press

Shift-c-F5 or choose Insert→Bookmark; the Bookmark dialog box lists all the

bookmarks you’ve created. Double-click the name of a bookmark. The insertion

point moves to the selected bookmark; the Bookmark dialog box remains open

so that you can repeat the process. Press Return or click Close to dismiss it.

• Use the Go To command. Another way to travel to a particular bookmark is to

press F5, c-G, or choose Edit→Go To. Each of these actions opens the Go To tab

of the Find and Replace dialog box (see page 72). In the “Go to what” list box at

left, click Bookmark and choose a bookmark name from the menu at right. Click

Previous and Next to jump around by bookmark.

• Use the Navigator buttons. Start by using the Go To procedure described above

to jump to the first bookmark. Now you can close the Find box and use the Navi-

gator Buttons (see page 26) to move forward and backward through your book-

marks, or press the keyboard shortcuts, Shift-page down and Shift-page up, in-

stead.

Bookmarks