Office X for Macintosh: The Missing Manual

chapter 6: advanced word processing 197

Bound-book pages

If your document is going to be bound like a book, you’ll probably want different

headers and footers on odd and even pages, exactly like those on these book pages

(book name on left-side pages, chapter name on right-side pages).

To create these mirror-image headers and footers, choose Format→Document→

Layout tab, click “Different odd and even,” and click OK. (Alternatively, click the

Different Odd and Even Pages icon on the Header and Footer toolbar.) Then edit

the headers and footers for the odd and even pages in your document; when you

edit any single odd or even page, Word applies the changes to all of them.

Different headers (and footers) for different sections

If you’ve divided your document into sections (see page 137), you can have different

headers and footers for each section—a very common technique when you want to

break your document into chapters.

By default, all headers and footers in a document are the same, even when you insert

section breaks, so the trick is to sever the connection between the header and footer

in consecutive sections. For instance, if you want a different header in each of your

document’s three sections, go to a page in the second section and choose

View→Header and Footer. Click in the header and click the Same as Previous icon

on the Header and Footer toolbar. (This button breaks or rejoins the header/footer

connection between each section and the one before it. You can use it to restore the

header and footer connections if you change your mind, and once again make them

uniform throughout the document.)

Repeat the process for the third section, and so on.

Footnotes and Endnotes

Footnotes, as any research scholar can tell you, are explanations or citations located

at the bottom of each page, referred to by a small superscript number or symbol in

the main text. (See Figure 6-3 for an example.) Endnotes are similar, except that

they’re listed together in a clump at the end of the document, instead of on each

page. Word can handle each kind of annotation gracefully. Here’s how to insert a

footnote or endnote into your document:

1. Click at the exact point in your document where you want the superscript note

number to appear; choose Insert→Footnote.

The Footnote and Endnote dialog box appears, proposing a footnote. (Press the

keystroke c-E, or click Endnote, for an endnote instead.)

If left to its own devices, Word will number your footnotes sequentially (1, 2,

3…). If you’d rather use a symbol (such as an asterisk), click “Custom mark” and

type the desired symbol, or click the Symbol button and choose one from the

various palettes.

Headers and

Footers

198 office x for macintosh: the missing manual

2. If you want nonstandard numbering, click Options.

If you’re some kind of radical, you may prefer Roman numerals, letters, symbols,

or something else. In the resulting dialog box (see Figure 6-2), you can also choose

where to place footnotes and endnotes: at the bottom of the page or immediately

after the text, for instance. Click OK to close the box.

3. Click OK to close the Footnote and Endnote dialog box.

Word opens up a pane at the bottom of the document window where you can

type the actual text of the note. (To toggle between displaying and hiding the

note pane in Normal view, choose View→Footnotes; in Page Layout view, no

such shenanigans are necessary—the notes simply appear at the bottom of the

page. You can edit them directly.)

Word usually draws a horizontal line, a third of the way across the page, above

your footnotes. If you’d like to edit this line to say, for example, NOTES:, choose

Footnote Separator or Endnote Separator from the Footnotes pop-up menu (in

the bar at the top of the note pane). Now edit the text (or line) that you find

there. You could even make the line a different color, for example, or delete it

entirely by clicking it and pressing Delete.

4. Type your footnote.

A footnote is often a citation—a reference to a specific book or article that pro-

vided your information. One standard format for citations is called MLA (Mod-

ern Language Association) style, and it looks like this:

Watanna, Onoto, A Japanese Nightingale (New York, Harper & Brothers, 1901)

41.

Figure 6-2:

The radio buttons on the All Footnotes and All Endnotes

tabs let you choose where to start and restart the

numbering. For instance, if you choose “Restart each

page,” the first footnote on each page will be marked “1.”

Footnotes and

Endnotes