Office X for Macintosh: The Missing Manual

chapter 2: editing in word 63

can c-double-click a single word to add it to the batch selection. (The only mouse

method that doesn’t work is using the selection strip. Because you’re already press-

ing c, clicking in the selection strip will select everything in the document!)

Note: Keyboard-selection methods that involve the Shift key don’t work with multi-selection. When you’ve

selected text using the Shift key and then press c, Word doesn’t recognize your subsequent mouse clicks

as being additional multi-selections.

Also note that multi-selections must be in the same document (you can’t select text simultaneously in

different windows).

When you’re done selecting bits of text here and there, you can operate on them en

masse. For example:

• You can make them all bold or italic with one fell swoop.

• When you cut, copy, or paste (as described in the next section), the command

acts upon all your multi-selections at once.

• You can drag any one of the highlighted portions to a new area, confident that the

other chunks will come along for the ride. All of the selected areas will wind up

consolidated in their new location.

Tip: This feature has special ramifications for the Find command described on page 75. The Find dialog

box contains a new “Highlight all items found” checkbox. It makes the software perform your work for you,

simultaneously highlighting every occurrence of a certain word or phrase within the entire file.

Moving Text Around

Three commands—Cut, Copy, and Paste—appear in every word processing pro-

gram known to humankind, Word included. But Office X has more powerful ways

of manipulating text once you’ve selected it.

Copy (or Cut) and Paste

To copy text, highlight it as described above. Then choose Edit→Copy (or click the

corresponding Standard toolbar button), click the mouse or use the arrow keys to

transport the insertion point to your new location, and choose Edit→Paste. A copy

of the original text appears in the new locale. To move text instead of copying it, use

Edit→Cut and Edit→Paste; the selected text moves from one place to another, leav-

ing no trace behind.

Alternatively, after selecting the text, you can also Control-click the selection (or

click the right mouse button if you have one), and choose Copy or Cut from the

contextual menu. Similarly, when you arrive at the place where you want to paste,

you can Control-click, then select Paste.

Moving

Text Around