Office X for Macintosh: The Missing Manual

18 office x for macintosh: the missing manual

•Show. This pop-up menu is like a filter. If you want to view only templates for

Word documents, choose All Word Documents from here. You won’t see Excel

templates, PowerPoint templates, and so on.

On the other hand, the setting called All Office Documents has its advantages.

From this one panel, you can open up any kind of Office document or template

without having to visit your Dock, for example, to click the appropriate program

icon.

• Create. Choose Document or Template. If you choose Template, Word peels off a

copy of the document you’ve selected and turns it into a template document, as

described on page 202. It is now ready to save into your Templates folder for

future use. (Yes, you’re creating a template from a template; you’re forgiven for

any confusion.)

Tip: The Project Gallery lists simply reflect whichever files are in the Microsoft Office X→Templates folder

on your hard drive. If you’d like to add to, trim down, rename, or reorganize the options in the Project

Gallery, just return to the Finder, open the Applications→Microsoft Office X→Templates folder, and go to

town. For example, you might add your corporate logo letterhead, after first saving it as a template (see

page 202).

Ditching the Project Gallery

To dismiss the Project Gallery, click Cancel or press the Esc key (or c-.). Word

automatically opens a new blank document. If you’d rather open an existing docu-

ment, use one of the methods described below. Word, a prince among Mac applica-

tions, always closes its default blank document whenever you open one of your own.

Creating a New Document

There are at least four ways to create a new document from scratch. They are as

follows:

• Choose File→Project Gallery and click the Word Document icon, as described

earlier.

Keystrokes of the Very Busy

Within the Project Gallery, you can jump from the category

list at left to the templates in the right or middle panel by

pressing Tab. Once you’ve highlighted one of these lists,

pressing the up and down arrow keys moves you up or

down the lists. When the templates are in icon view, you

can press all four of the arrow keys to highlight successive

icons. (Sorry, Mac OS purists: You can’t jump to a particu-

lar template by typing the first letters of its name.)

When you’ve highlighted a category (in the left-side list)

marked by a “flippy triangle,” press c-right arrow to ex-

pand it, or c-left arrow to collapse it again. And when

you’ve finally highlighted the template you want, pressing

Return or Enter, of course, opens it.

POWER USERS’ CLINIC

New, Open, and

the Project Gallery