Office X for Macintosh: The Missing Manual

introduction 7

Best of the New Features: PowerPoint

• Three-pane view. You no longer need to spend your time flipping among three

different views to get a feel for your slide show. The primary, three-pane Normal

view shows your outline, notes, and the image of the current slide simultaneously.

• Multiple masters. A single presentation can incorporate multiple master slides,

and it’s easy to apply a certain master to many slides at once.

• PowerPoint QuickTime. You can save a PowerPoint presentation as a QuickTime

movie that works just like a PowerPoint show. Just click to advance the slide on

any Mac or Windows machine. What’s amazing is that you, or a colleague, can

then open that QuickTime movie in PowerPoint to make changes. The Quick-

Time movie retains all of its PowerPoint characteristics behind the scenes.

Best of the New Features: Entourage

Best new features in Entourage? Entourage was a new feature in Office 2001. This

calendar/email/address book/to-do list program is based on the powerful email

smarts of Microsoft’s Outlook Express for the Macintosh. Nevertheless, the time-

saving benefits you gain with the addition of a calendar may surprise you.

Best of the New Features: Office as a Whole

• Adios, Max. Few features of Office 98 infuriated as many Mac fans as the dancing

Help assistant called Max. Even if you closed his window, he still wasted another

few seconds with an annoying wave—and still reappeared from time to time.

Starting in Office 2001, the Help→Turn Assistant Off command deletes Max and

his window, instantly and permanently.

Tip: The off switches for all of Word’s other “helpful” features (automatically underlined Web addresses,

automatically bulleted lists, automatically curlified quotes, and so on) are in one place: Tools→AutoCorrect.

Page 96 offers complete instructions for toning down Word’s infamous intrusiveness.

• Project Gallery. This first command on the File menu presents a master catalog

of canned templates. From within any of the four Office programs, you can

double-click to open any document or template in any Office program—even a

to-do list task or a Web page. You can customize the Project Gallery by adding

Word or PowerPoint templates you’ve created yourself.

• The Formatting Palette. This compact palette (see Chapter 3) packs a multitude

of text-, paragraph-, image-, drawing-, slide-, and document-formatting features

in a tiny amount of space. Because the Formatting Palette shrinks and grows

depending on what’s selected on the screen, screen clutter is greatly reduced.

• Instant Web pages. The Save as Web Page command, Web Page Preview, and

other Web tools make it possible to design and create a Web page—complete

with graphics, tables, links, and forms—without ever leaving Word, Excel, En-

tourage, or PowerPoint.

What Was New in

Office 2001