Office 2008 for Macintosh: The Missing Manual

Recording Events

Most of Entourage’s calendar is intuitive. After all we’ve been using calendars of one kind or another successfully for centuries.

In many ways, Entourage’s calendar isn’t very different from those analog versions we leave hanging on our walls for months past their natural life span. But Entourage has several advantages over paper calendars. For example:

• Entourage can automate the process of entering repeating events, such as weekly staff meetings, birthdays, anniversaries, or Pilates classes.

  

  Figure 11-3. When you drag the cursor across a set of dates in the mini calendar, the main calendar shows nothing but those days. You can select as many as six weeks worth using this method. Just drag from the first date to the last date you want to see—you can even drag across months. Entourage displays today’s date in red and underlined on the mini calendar in an effort to keep you from coming unstuck in time.

• Entourage can give you a gentle nudge (with an Office Reminder in a pop-up dialog box) when an important date is approaching.

• Entourage can automatically send invitations to other people to let them know about important meetings. (Let’s see one of those “Humboldt Honeys” calendars do that! )

• Entourage’s calendar integrates with the Project Center by placing important project—or email follow-up, or task—dates on your calendar if you so desire.

You can record an appointment using ...