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Office 2007: The Missing Manual by E. A. Vander Veer, Matthew MacDonald, Chris Grover

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Print Preview

Old movies have that great image of the writer ripping paper out of the typewriter, wadding it up in a ball, and throwing it on the floor. If you're not interested in that much drama (or wasted paper) when you work, then get to know Print Preview. You find Print Preview with a couple of other print commands on the Office menu. To see them, go to Office button → Print (Figure 7-3).

You can print Word files directly from Windows Explorer by selecting your document in Explorer, and then choosing File → Print. Windows' Print command works for just about any printable document, including those created in Word. Windows finds and runs the program needed to print the file.

Figure 7-2.  You can print Word files directly from Windows Explorer by selecting your document in Explorer, and then choosing File → Print. Windows' Print command works for just about any printable document, including those created in Word. Windows finds and runs the program needed to print the file.

Go to Office button → Print, and you see three print options: Print, Quick Print, and Print Preview. The Print option opens the Print dialog box (just like pressing Ctrl+P). The Quick Print option does the same thing as clicking the Print button on the Quick Access toolbar: It prints one copy—no muss, no fuss, no options. The Print Preview button shows you how your document will look on the printed page.

Figure 7-3. Go to Office button → Print, and you see three print options: Print, Quick Print, and Print Preview. The Print option opens the Print dialog box (just like pressing Ctrl+P). The Quick Print option does the same thing as clicking the Print button on the Quick Access toolbar: It prints one copy—no muss, no fuss, no options. The Print Preview button shows you how your document will look on the printed page.

When you click Print Preview, your Word window changes quite a bit. You can't edit text in this view; it's just for reviewing your work before you print. Up at the top, a single tab appears ...

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