Office 2007 Bible

Printing a Form

You can print one or more records in your form exactly as they appear on-screen. (You learn how to produce formatted reports in Chapter 39.) The simplest way to print is to click the Print icon in the Quick Access toolbar. This prints the form to the Windows default printer. Click on the Microsoft Office Button to view other print options.

Printing a form is like printing anything else; you’re in a WYSIWYG (“What You See Is What You Get”) environment, so what you see on the form is essentially what you get in the printed hard copy. If you added page headers or page footers, they’re printed at the top or bottom of the page. The printout contains any formatting that you specified in the form (including lines, boxes, and shading) and converts colors to grayscale if you’re using a monochrome printer.

The printout includes as many pages as necessary to print all the data. If your form is wider than a single printer page, you need multiple pages to print your form. Access breaks up the printout as necessary to fit on each page.

You can also control printing from the Print dialog box, which you open by clicking the Microsoft Office Button, and then clicking on Print. From this dialog box, customize your printout by selecting from several options:

• Print Range: Prints the entire form or only selected pages or records

• Copies: Determines the number of copies to be printed

• Collate: Determines whether multiple copies are collated

You can also click the Properties button and set ...