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Office 2007 Bible by Lisa A. Bucki, Gavin Powell, Michael R. Irwin, Peter G. Aitken, Michael R. Groh, Cary N. Prague, Faithe Wempen, Herb Tyson, John Walkenbach

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Working with Outlook Folders

Outlook folders let you organize all the myriad items that you work with in Outlook. Outlook comes with a default set of folders that is a good starting point, but many users find these folders insufficient. This section shows you how to create new folders and work with folders and folder items.

As mentioned earlier, Outlook folders are designed to hold a specific type of item. The choices are as follows:

  • Calendar folders hold appointments and other scheduling items.

  • Mail folders hold e-mail messages.

  • Contacts folders hold contact information.

  • Journal folders hold journal entries.

  • Task folders hold task items.

  • Notes folders hold notes.

You cannot move an item into a folder of the wrong type, such as moving an e-mail message into a Contacts folder. The one exception to this rule is the Deleted Items folder, which can hold any type of item.

Note

Note that RSS feed items are treated like e-mail messages by Outlook when it comes to folder types.

Outlook’s default folders

When installed, Outlook has a set of default folders that are located at the top level in your Personal Folders file. You cannot rename, move, or delete these default folders. They are as follows:

  • Calendar: Holds calendar items (appointments, and so on.).

  • Contacts: Holds your contacts.

  • Deleted Items: Holds any and all items you have deleted before they are permanently deleted. See the section “Deleting Items and Using the Deleted Items Folder,” later in this chapter.

  • Drafts: Holds e-mail messages ...

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