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Office 2007 Bible by Lisa A. Bucki, Gavin Powell, Michael R. Irwin, Peter G. Aitken, Michael R. Groh, Cary N. Prague, Faithe Wempen, Herb Tyson, John Walkenbach

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Creating Speaker Notes

Speaker notes are like handouts, but for you. Only one printout format is available for them: the Notes Pages layout. It consists of the slide on the top half (the same size as in the two-slides-per-page handout) with the blank space below it for your notes to yourself.

Speaker notes printed in PowerPoint are better than traditional note cards for several reasons. For one thing, you can type your notes right into the computer and print them out on regular paper. There’s no need to jam a note card into a typewriter and use messy correction fluid or erasers to make changes. The other benefit is that each note page contains a picture of the slide, so it’s not as easy to lose your place while speaking.

Typing speaker notes

You can type your notes for a slide in Normal view (in the notes pane), or in Notes Page view. The latter shows the page more or less as it will look when you print your notes pages; this can help if you need to gauge how much text will fit on the printed page.

To switch to Notes Page view, on the View tab click Notes Page as shown in Figure 25-17. Unlike some of the other views, there is no shortcut button for this view in the bottom-right corner of the PowerPoint window. Once you’re in Notes Page view, you can zoom and scroll just like in any other view to see more or less of the page at once. You can scroll further to move from slide to slide, or you can move from slide to slide in the traditional ways (the Page Up and Page Down keys on ...

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