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Office 2007 Bible by Lisa A. Bucki, Gavin Powell, Michael R. Irwin, Peter G. Aitken, Michael R. Groh, Cary N. Prague, Faithe Wempen, Herb Tyson, John Walkenbach

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Creating Handouts

To create handouts, you simply decide on a layout (a number of slides per page) and then choose that layout from the Print dialog box as you print. No muss, no fuss! If you want to get more involved, you can edit the layout in Handout Master view before printing.

Choosing a layout

Assuming you have decided that handouts are appropriate for your speech, you must decide on the format for them. You have a choice of one, two, three, four, six, or nine slides per page.

  • 1: Places a single slide vertically and horizontally “centered” on the page.

  • 2: Prints two big slides on each page. This layout is good for slides that have a lot of fine print and small details or for situations where you are not confident that the reproduction quality will be good. There is nothing more frustrating for an audience than not being able to read the handouts!

  • 3: Makes the slides much smaller—less than one-half the size of the ones in the two-slide layout. But you get a nice bonus with this layout: lines to the side of each slide for note-taking. This layout works well for presentations where the slides are big and simple, and the speaker is providing a lot of extra information that isn’t on the slides. The audience members can write the extra information in the note-taking space provided.

  • 4: Uses the same size slides as the three-slide layout, but they are spaced out two-by-two without note-taking lines. However, there is still plenty of room above and below each slide, so the audience members ...

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