Office 2007 Bible

Moving and Copying Information

A template can save you time by providing starter content for a document, but that starter content is not your own, unique information. When needed, you can reuse information you’ve created in one file in a new file by moving or copying that information.

Microsoft has dedicated significant effort over time to ensure that the Office applications can accept information from one another so that users can build documents that integrate content created from different applications. For example, you can use an Excel worksheet to perform complicated calculations and then reuse that information in Word or PowerPoint.

This section shows you how simple techniques enable you to work quickly and have consistent content by moving and copying information.

Note

See Chapter 42, “Integration with Other Office Applications,” to learn more specifics about reusing information between applications.

Understanding the Clipboard

The Windows Clipboard enables users to copy information between virtually any two applications, as long as the applications are relatively compatible in terms of the file formats they use. Windows transfers information you copy or cut from a file to the Clipboard, a temporary holding area in the system’s working memory. You can paste the information from the Clipboard into another location in the same file or into another file altogether. The information stays on the Clipboard until you copy or paste something else or shut down the computer.