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Microsoft: Word 2013 Plain & Simple

Book Description

Get the full-color, visual guide that makes learning Microsoft Word 2013 plain and simple! Follow the book’s easy steps and screenshots and clear, concise language to learn the simplest ways to create and share documents.

Here’s WHAT you’ll learn:

  • Create, edit, format, and share text

  • Add graphics, data, table, and charts

  • Improve page layout to best present your ideas

  • Use and make templates for increased productivity

  • Collaborate and present documents online

  • Access your documents from almost any browser

  • Here’s HOW you’ll learn it:

  • Jump in wherever you need answers

  • Follow easy STEPS and SCREENSHOTS to see exactly what to do

  • Get handy TIPS for new techniques and shortcuts

  • Use TRY THIS! Exercises to apply what you learn right away

  • Table of Contents

    1. Dedication
    2. Acknowledgments
    3. 1. About this book
      1. What do you want to do?
      2. A quick overview
      3. A few assumptions
      4. Adapting task procedures for touchscreens
      5. A final word
    4. 2. Introducing Word 2013
      1. What’s new in Word 2013
      2. Starting the Word program
        1. Use the Word shortcut in Windows 7
        2. Use the Word shortcut in Windows 8
        3. Use a document’s icon
      3. Exploring the ribbon
        1. Find common commands
        2. Use a contextual tab
        3. Hide the ribbon
      4. Using the Quick Access Toolbar
        1. Add a command to the toolbar
        2. Remove a command from the toolbar
      5. Switching views
        1. Use the View tab on the ribbon
      6. Using built-in keyboard shortcuts
        1. Use keyboard shortcuts
      7. Opening documents
        1. Open a document from the Backstage view
      8. Editing a PDF document
        1. Open a PDF file in Word
      9. Getting information about a document
        1. Use the Info page
      10. Saving documents
        1. Save a document for the first time
        2. Save a new version
      11. Exporting a document to other file types
        1. Export to PDF or XPS format
        2. Change the file type
      12. Recovering lost work
        1. Configure AutoRecover
        2. Open unsaved documents
      13. Using the Read Mode
        1. Navigate in Read Mode
        2. Expand objects
      14. Managing your online accounts
        1. Sign in to a user account
        2. Connect to online services
      15. Printing a document
        1. Choose a printer
        2. Print part of a document
        3. Print a booklet
      16. Finding help in Word
        1. Use the Help feature in Word
      17. Finding help on the Internet
    5. 3. Creating and revising documents
      1. Starting a new document
        1. Enter text in a new blank document
        2. Start with a template
      2. Selecting text
        1. Select text by using the mouse
        2. Select by using the keyboard
      3. Inserting and overtyping text
        1. Switch between Insert and Overtype
      4. Copying and moving Items
        1. Copy or cut an item
        2. Paste an item
        3. Use Paste Special
      5. Managing the Office clipboard
        1. Paste from the Office clipboard
      6. Undoing mistaken actions
        1. Undo one or more actions
      7. Navigating a document in the Navigation pane
        1. Use the headings list
        2. Use thumbnails
      8. Navigating by using the search feature
        1. Use search results
        2. Use the Advanced Find dialog
      9. Replacing existing text
        1. Replace text
        2. Replace formatting
      10. Using wildcard find and replace
        1. Use wildcards in a Find expression
        2. Use wildcards in a Replace expression
      11. Organizing topics
        1. Collapse and expand headings
        2. Organize in Outline view or in the Navigation pane
      12. Inserting built-in building blocks
        1. Select a building block from a gallery
      13. Creating your own building blocks
        1. Create and save a building block
      14. Managing building blocks
        1. Use the Building Block Organizer
    6. 4. Correcting and improving the text
      1. Correcting a spelling or grammar error
        1. Select a suggested correction
        2. Add a word to the custom dictionary
      2. Running a manual spelling or grammar check
        1. Use the spelling and grammar panes
      3. Marking text to ignore spelling
        1. Ignore a spelling error
        2. Recheck the document
      4. Adding common misspellings to AutoCorrect
        1. Add a spelling correction to AutoCorrect
        2. Set AutoCorrect options
      5. Using AutoCorrect entries as shortcuts
        1. Build a custom AutoCorrect entry
      6. Setting AutoFormat options
        1. Explore the AutoFormat As You Type options
        2. Perform a manual AutoFormat
      7. Getting definitions and synonyms
        1. Get a definition from Encarta Dictionary
        2. Get a definition from another dictionary
        3. Get a synonym on the shortcut menu
        4. Get a synonym from the Thesaurus
      8. Counting words
        1. Show the word count on the status bar
        2. Open the word count dialog box
      9. Finding a translation
        1. Choose translation languages
        2. Translate selected text
        3. Use the Mini Translator
      10. Changing the proofing language of text
        1. Set the proofing language
        2. Download a proofing package
        3. Mark text for no proofing
    7. 5. Formatting text for best appearance
      1. Formatting with styles
        1. Recognize kinds of styles
        2. Apply a paragraph style from the Styles gallery
        3. Apply a character style from the Styles gallery
      2. Creating and modifying styles
        1. Modify an existing style by example
        2. Modify an existing style by using a dialog box
        3. Create a new style by example
        4. Create a new style by using a dialog box
      3. Using the Styles pane
        1. Set the Styles pane options
        2. Select all text that has the same style
      4. Changing the character formatting of text
        1. Format text by using ribbon buttons
      5. Applying highlighting
        1. Highlight some text
      6. Using the Format Painter
        1. Copy formatting to another location
      7. Changing paragraph alignment and indents
        1. Change alignment and indents on the ribbon and ruler
        2. Change alignment and indents in the Paragraph dialog box
      8. Changing line and paragraph spacing
        1. Change spacing between lines within a paragraph
        2. Change spacing between paragraphs
      9. Controlling line and page breaks
        1. Fix unwanted page breaks
        2. Prevent hyphenation
      10. Adding borders and shading
        1. Add borders and shading by using ribbon buttons
        2. Use the Borders And Shading dialog box
      11. Building a bulleted or numbered list
        1. Apply bullets or numbering
      12. Changing the bullets or numbering
        1. Select from the Bullet Library
        2. Select from the Numbering Library
      13. Changing numbering values
        1. Include unnumbered paragraphs in a list
        2. Restart numbering
      14. Using multilevel numbered headings
        1. Use a multilevel list style
        2. Customize a multilevel list style
      15. Revealing existing formatting
        1. Use the Reveal Formatting pane
        2. Use the Style Inspector
    8. 6. Building impressive documents
      1. Inserting a section break
        1. Create a new section
        2. Change the section start type
      2. Inserting headers and footers
        1. Insert a built-in header, footer, or page number
        2. Edit an existing header or footer
      3. Choosing page size and margins
        1. Choose a page size
        2. Choose page margins
      4. Changing the page orientation
        1. Select an orientation
        2. Create a portrait header on landscape pages
      5. Changing the number of columns
        1. Set up a multicolumn section
        2. Span a heading across multiple columns
      6. Applying a border around a page
        1. Format a line border
        2. Insert an art border
      7. Inserting a cover page
        1. Insert a built-in cover page
      8. Working with the Normal template
        1. Locate the User Templates folder
      9. Finding and downloading templates
        1. Get templates from
      10. Customizing an existing template
        1. Open a template for editing
        2. Modify and save the template
      11. Designing a template
        1. Create a new template
      12. Basing a new document on a custom template
        1. Use a custom template
      13. Designing a template for two-sided printing
        1. Turn on mirror margins
        2. Insert odd and even headers and footers
      14. Using themes and style sets
        1. Select a built-in theme
        2. Modify a theme’s fonts, colors, and effects
        3. Apply a style set
    9. 7. Making layouts with tables and text boxes
      1. Inserting tab stops on the ruler
        1. Set a custom tab stop
      2. Inserting a simple table
        1. Use the Table button
        2. Insert a quick table
      3. Copying an Excel table into Word
        1. Paste a table from Excel
      4. Converting text to a table and back again
        1. Convert text to a table
        2. Convert a table to text
      5. Setting tab atops in table cells
        1. Set a tab stop in a table
      6. Adding and deleting rows and columns
        1. Add rows at the bottom of a table
        2. Add rows or columns anywhere in a table
        3. Delete rows or columns
      7. Resizing rows and columns
        1. Drag row and column borders
        2. Make columns of equal widths
      8. Setting table alignment
        1. Choose a table alignment
      9. Setting table text wrapping
        1. Wrap text around a table
      10. Merging and splitting cells
        1. Merge cells
        2. Split cells apart
      11. Setting cell alignment and direction
        1. Align text in cells
        2. Change text direction
      12. Repeating header rows
        1. Make header rows repeat
      13. Using table styles for uniform appearance
        1. Apply a built-in table style
        2. Create a table style
      14. Inserting text boxes
        1. Insert a built-in text box
        2. Draw a text box and add text
      15. Linking a chain of text boxes
        1. Link a text box to another text box
    10. 8. Managing data in documents
      1. Using the Field dialog box
        1. Insert a field by using the dialog box
      2. Inserting fields from the keyboard
        1. Insert a field from the keyboard
      3. Toggling field codes and updating fields
        1. Show and hide field codes
        2. Update fields
      4. Controlling field formatting by using switches
        1. Format a numeric field
        2. Format a date field
        3. Format a text field
      5. Inserting Page and Date fields by using shortcuts
        1. Insert a Page field
        2. Insert a Date field
      6. Using bookmarks
        1. Insert a bookmark
      7. Inserting hyperlinks
        1. Link to a location within your document
        2. Link to a different document or webpage
      8. Repeating information by using cross-references
        1. Insert a cross-reference
      9. Inserting content controls
        1. Select and insert a content control type
        2. Change the placeholder text for a content control
        3. Set the properties for a content control
      10. Grouping content controls for a form
        1. Insert a group content control
      11. Using document properties
        1. Insert a document property content control
      12. Sorting a list
        1. Prepare a list of names for sorting
        2. Sort the selected text
    11. 9. Formatting reports and formal documents
      1. Making a different first page header or different odd and even pages header
        1. Create the main header
        2. Turn on different headers
      2. Unlinking a header
        1. Unlink a header
      3. Extracting text for a header or footer from body text
        1. Create and apply a custom style
        2. Insert a StyleRef Field
      4. Inserting a watermark
        1. Add a built-in watermark
        2. Add a custom text watermark
        3. Add a custom picture watermark
      5. Adding footnotes and endnotes
        1. Add a footnote or endnote
        2. Change the format of footnotes and endnotes
      6. Generating a table of contents
        1. Check the headings
        2. Insert a table of contents
        3. Use TC fields for special entries
      7. Updating a table of contents
        1. Update page numbers only or the entire table of contents
      8. Modifying table of contents styles
        1. Change the formatting of the table entries
      9. Using multiple tables of contents
        1. Mark part of the document for a table of contents
        2. Make a table of contents for part of the document
      10. Indexing a document
        1. Mark index entries
        2. Insert an index
      11. Using multiple indexes
        1. Make indexes for different parts of a document
        2. Make indexes for different kinds of entries
      12. Making tables of tables and tables of figures
        1. Insert captions
        2. Insert a table of tables or figures
      13. Creating a bibliography
        1. Choose a citation style
        2. Add a source
        3. Add a placeholder
        4. Manage sources
        5. Insert a bibliography
    12. 10. Making pictures work for you
      1. Choosing illustration types
      2. Inserting a picture from your computer
        1. Choose a picture file on disk
      3. Inserting an online picture
        1. Find a picture or clip art
        2. Get a picture from SkyDrive or Flickr
      4. Inserting online video
        1. Find a video clip
      5. Inserting a screenshot
        1. Copy an entire window
        2. Select part of the screen
      6. Positioning pictures on the page
        1. Choose the layout option
        2. Align pictures and text
      7. Resizing a picture
        1. Drag the sizing handles
        2. Set the size numerically on the ribbon
      8. Cropping a picture
        1. Remove unwanted parts of a picture
        2. Crop to a shape
      9. Replacing a picture
        1. Choose a different picture
      10. Changing the appearance of a picture
        1. Correct the color balance
        2. Recolor the picture
      11. Removing the background from a picture
        1. Remove the background
      12. Applying special effects
        1. Choose an artistic effect
      13. Setting a transparent color
        1. Select a color to make it transparent
    13. 11. Adding your own artwork
      1. Inserting a shape
        1. Draw a shape
      2. Changing the appearance of a shape
        1. Change a shape’s outline and fill
        2. Add text to a shape
        3. Group multiple shapes
        4. Edit points in a shape
      3. Building charts to display data
        1. Insert a chart
        2. Change a chart’s appearance
      4. Creating SmartArt diagrams
        1. Insert a diagram
        2. Format a diagram
        3. Change a diagram’s type or data
      5. Adding WordArt effects
        1. Insert WordArt
        2. Format WordArt
    14. 12. Mailing paper or pixels
      1. Printing a single envelope
        1. Address an envelope and print
        2. Change envelope size and print options
      2. Printing multiple copies of an envelope
        1. Add an envelope to a document
        2. Print the envelope
      3. Changing envelope address formatting
        1. Add direct formatting to one address
        2. Modify the Envelope Address style
      4. Creating mailing labels and business cards
        1. Print one label or a full page of labels
        2. Print a page of business cards
        3. Print a page of different labels
      5. Sending a document by email
        1. Send a document as an attachment
      6. Starting a mail merge
        1. Create the main document
        2. Select the merge type
      7. Choosing the recipients
        1. Select a data source
        2. Edit the list of recipients
      8. Adding merge fields
        1. Insert merge fields in the document
      9. Adding information with rules
        1. Modify the merge with rules
      10. Finishing the merge
        1. Merge to special outputs
    15. 13. Reviewing documents
      1. Adding comments
        1. Insert a comment
        2. Reply to a comment
      2. Showing and hiding comments
        1. View all markup
        2. View simple markup
      3. Tracking changes
        1. Turn on Track Changes
      4. Showing and hiding tracked changes
        1. View all markup or simple markup
        2. Display the Reviewing pane
      5. Setting options for Track Changes
        1. Lock tracking
        2. Set common options and advanced options
      6. Accepting and rejecting changes
        1. Accept or reject changes
      7. Comparing reviewed versions
        1. Set up a comparison
        2. View the results of comparing documents
      8. Merging reviewed versions
        1. Merge reviews
    16. 14. Sharing and coauthoring in Word
      1. Exploring Word Web App
        1. Open or create a document in Word Web App
        2. Read in Word Web App
        3. Edit in Word Web App
        4. Switch to Word on your computer
      2. Sharing with SkyDrive
        1. Share files in SkyDrive
      3. Working with coauthors
        1. View the list of active authors
        2. View changes made by other authors
      4. Talking to your coauthors
        1. Contact a coauthor
      5. Blogging with Word
        1. Set up a blog account
        2. Post a blog entry
      6. Presenting a document online
        1. Post or send invitations
        2. Start the presentation
    17. 15. Ensuring privacy and security
      1. Viewing the Word 2013 Trust Center
        1. Open the Trust Center settings page
      2. Changing which files open in Protected View
        1. Exit Protected View
        2. Change the Protected View settings
        3. Change the File Block settings
        4. Enable Protected View for specific files
      3. Adding trusted locations and trusted publishers
        1. Trust a file location
        2. Trust a publisher
      4. Setting privacy options
        1. Control how Word uses the Internet
        2. Change privacy settings for documents
      5. Using the Document Inspector
        1. Inspect a document
      6. Protecting a document by using a password
        1. Set a password to open or edit
      7. Restricting editing and formatting
        1. Limit formatting to selected styles
        2. Limit the type of editing
      8. Marking a document as read-only or final
        1. Make a document read-only recommended
        2. Mark a document as final
      9. Adding a digital signature
        1. Add a digital signature to a document
    18. 16. Installing and using Apps for Office
      1. Adding an app from the Office Store
        1. Visit the Office Store
        2. Install an App for Office
        3. Manage Apps for Office
      2. Using an app in a document
        1. Activate an app
    19. 17. Customizing Word
      1. Customizing the screen
        1. Show or hide items on the status bar
        2. Show or minimize the ribbon
        3. Show or hide white space
      2. Customizing the keyboard
        1. Assign a keyboard shortcut to a command
        2. Assign a shortcut to a symbol
      3. Customizing the Quick Access Toolbar
        1. Add a ribbon item to the Quick Access Toolbar
        2. Add other items to the Quick Access Toolbar
      4. Creating a custom tab or group on the ribbon
        1. Insert a new custom tab
        2. Insert a new custom group
      5. Adding tools to a custom group
        1. Add a tool to a group
      6. Setting general options
        1. Set options on the General tab
      7. Controlling what is displayed and printed
        1. Show or hide information on screen and on paper
      8. Setting spelling and grammar options
        1. Change the behavior of the spelling checker
        2. Add a custom dictionary
      9. Changing the default file format for saving documents
        1. Set a default file format
        2. Set default file locations
      10. Working with advanced options
        1. Enable and disable editing features
        2. Change options related to pictures
        3. Change options related to fields
        4. Control screen and printing behavior
        5. Control opening and saving behavior
        6. Set file locations
      11. Managing styles
        1. Set the recommended order of styles
      12. Recording macros
        1. Start and stop the macro recorder
        2. Play back a macro
    20. A. About the author
    21. Index
    22. About the Author
    23. Copyright