O'Reilly logo

Microsoft Project 2007: The Missing Manual by Bonnie Biafore

Stay ahead with the world's most comprehensive technology and business learning platform.

With Safari, you learn the way you learn best. Get unlimited access to videos, live online training, learning paths, books, tutorials, and more.

Start Free Trial

No credit card required

Integrating Project and Outlook

Outlook is Microsoft's email workhorse, but email is only one of the ways that Outlook and Project work as a team. When you're in Project, you can email Project files without jumping over to Outlook to do so. But because both programs can store lists of tasks and names, you can export Project tasks to Outlook and vice versa. You can even use your Outlook address book to build your resource list in Project. This section explains how to use all these features.

Note

The workgroup features available in Project 2003 that let you assign tasks to team members aren't available in the desktop version of Project 2007. You must use Project Server and Project Web Access to communicate assignments and receive status from team members.

Adding Project Tasks to Outlook

If the old saying, "Out of sight, out of mind," is all too true in your case, you can keep important Project tasks in sight by adding them to your Outlook Task List. By adding a reminder to these Outlook tasks, you can really stay on top of things. All you need is copy and paste. Here are the steps:

  1. In a task-oriented view like the Gantt Chart, select the Task Name cell for the task you want to copy to Outlook.

    You must select only one task at a time.

  2. Press Ctrl+C or choose Edit → Copy Cell.

    Project copies the task name to the Clipboard.

  3. In Outlook, display the Tasks list.

    In the navigation bar, click Tasks or choose View → Current View → To-Do List.

  4. On the Standard toolbar, chose New.

    The Task entry window appears ...

With Safari, you learn the way you learn best. Get unlimited access to videos, live online training, learning paths, books, interactive tutorials, and more.

Start Free Trial

No credit card required