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Microsoft Project 2007: The Missing Manual by Bonnie Biafore

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Text-Based Reports

Getting Project's text-based reports to show the information you want has always been a challenge. The reports have only the most basic options for choosing, arranging, and formatting data. Now that Project has slick new visual reports, you may think about putting the text-based reports away for good. But text-based reports are still handy in a few situations:

  • Quick results. A text-based report pulls data directly from Project fields, and then lays it out according to the report definition. If the report shows what you want, it's faster than generating a visual report.

  • Day-to-day task management. Some of the text-based reports, like Tasks Starting Soon and Should Have Started Tasks, provide information that you can't get from visual reports. If you want to hand over upcoming assignments to team leaders, the tabular format of text-based reports is ideal.

Generating a text-based report is easy, whether it's a built-in report or a custom report you created. Because text-based reports don't offer many options, customizing them is relatively easy, too. This section explains how to do both.

Generating Text-Based Reports

Generating a text-based report boils down to three steps: open the Report dialog box, select the report category, and then select the report. The box on Customizing Text-Based Reports talks about a way to quickly generate reports you use often. Here's how you generate a text-based report:

  1. Choose Report → Reports.

    The Reports dialog box opens with a button for ...

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