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Microsoft Project 2007: The Missing Manual by Bonnie Biafore

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Preparing for Cost Calculations

Suppose you're responsible for planning your departmental retreat, appropriately scheduled to coincide with the circus that's coming to town. It's a great opportunity for team-building and entertainment activities. You've been working hard entering work resource rates and material resource costs. You've also diligently assigned resources to their tasks. Project multiplies task duration by resource cost rates, and suddenly, something magical happens—reliable cost information about your tasks and the project as a whole appear in your Project file.

Add another ingredient or two—any necessary cost resources or miscellaneous fixed costs to tasks that need them—and your cost forecasts are now looking pretty accurate.

In this section, you'll learn about the importance of entering accurate costs for labor and materials. You'll also learn how to assign cost resources to tasks, and how to specify the costs for those assignments. Finally, you'll learn how to enter a miscellaneous cost for a task if needed.

Note

To see costs, make sure that your resources have rates and costs in place (Defining Costs for Work and Material Resources), and then check that tasks have resources assigned.

Assigning Cost Resources to Tasks

Now you're ready to assign your cost resources—remember those cost items that contribute to tasks, but have no bearing on the schedule. Items like lodging, rentals, or printing can't make a task finish any faster and yet they're essential, so you must ...

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