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Microsoft® PowerPoint® 2010 Bible

Book Description

Master PowerPoint and improve your presentation skills-with one book!

It's no longer enough to have slide after slide of text, bullets, and charts. It's not even enough to have good speaking skills if your PowerPoint slides bore your audience. Get the very most out of all that PowerPoint 2010 has to offer while also learning priceless tips and techniques for making good presentations in this new PowerPoint 2010 Bible. Well-known PowerPoint expert and author Faithe Wempen provides formatting tips; shows you how to work with drawings, tables, and SmartArt; introduces new collaboration tools; walks you through five special presentation labs; and more.

  • Explores the newest features in PowerPoint 2010, the new version of Microsoft's presentation software included in Microsoft Office 2010

  • Provides priceless tips and techniques for engaging your audience with compelling presentations

  • Covers formatting including tables and working with Layouts, Themes, and Masters

  • Demonstrates how to work with drawings, SmartArt, photos, charts, sounds, music, video, and data from other sources

  • Explains how to use kiosks, mass distribution, and collaboration-including the SharePoint Portal-while preparing or presenting a presentation

It's the book you need to succeed with PowerPoint 2010 and your next live presentation!

Table of Contents

  1. Copyright
  2. Credits
  3. About the Author
  4. About the Technical Editor
  5. Acknowledgments
  6. Preface
    1. How This Book Is Organized
      1. What's on the companion CD-ROM
    2. Special Features
  7. I. Building Your Presentation
  8. 1. A First Look at PowerPoint
    1. 1.1. Who Uses PowerPoint and Why?
      1. 1.1.1. Sales
      2. 1.1.2. Marketing
      3. 1.1.3. Human Resources
      4. 1.1.4. Education and Training
      5. 1.1.5. Hotel and Restaurant Management
      6. 1.1.6. Clubs and Organizations
    2. 1.2. What's New in PowerPoint 2010?
      1. 1.2.1. Backstage View
      2. 1.2.2. Better Support for Video Import and Editing
      3. 1.2.3. Output to Video and DVD
      4. 1.2.4. Collaboration
      5. 1.2.5. Other Changes
    3. 1.3. Learning Your Way around PowerPoint
      1. 1.3.1. Starting and Exiting PowerPoint
      2. 1.3.2. Understanding the Screen Elements
      3. 1.3.3. Working with the Ribbon
        1. 1.3.3.1. Working with Collapsible Tab Groups
        2. 1.3.3.2. Working with Backstage View
      4. 1.3.4. Working with Dialog Boxes
    4. 1.4. Changing the View
      1. 1.4.1. Normal View
      2. 1.4.2. Slide Sorter View
      3. 1.4.3. Slide Show View
      4. 1.4.4. Notes Page View
    5. 1.5. Zooming In and Out
    6. 1.6. Enabling Optional Display Elements
      1. 1.6.1. Ruler
      2. 1.6.2. Gridlines
      3. 1.6.3. Guides
      4. 1.6.4. Color/Grayscale/Pure Black and White Views
    7. 1.7. Opening a New Display Window
      1. 1.7.1. Arranging Windows
      2. 1.7.2. Switching among Windows
    8. 1.8. Using the Help System
    9. 1.9. Using PowerPoint Support Resources
    10. 1.10. Understanding Product Activation
      1. 1.10.1. Adjusting Privacy Settings
    11. 1.11. Summary
  9. 2. What Makes a Great Presentation?
    1. 2.1. Qualities of an Effective Presentation
    2. 2.2. Developing Your Presentation Action Plan
      1. 2.2.1. Step 1: Identifying Your Audience and Purpose
      2. 2.2.2. Step 2: Choosing Your Presentation Method
        1. 2.2.2.1. Speaker-Led Presentations
        2. 2.2.2.2. Self-Running Presentations
        3. 2.2.2.3. User-Interactive Presentations
      3. 2.2.3. Step 3: Choosing Your Delivery Method
      4. 2.2.4. Step 4: Choosing a Theme That Matches Your Medium
      5. 2.2.5. Step 5: Developing the Content
      6. 2.2.6. Step 6: Creating the Visual Image
      7. 2.2.7. Step 7: Adding Multimedia Effects
      8. 2.2.8. Step 8: Creating the Handouts and Notes
      9. 2.2.9. Step 9: Rehearsing the Presentation
        1. 2.2.9.1. Rehearsing a Live Presentation
        2. 2.2.9.2. Rehearsing a Self-Running Presentation
        3. 2.2.9.3. Rehearsing a User-Interactive Presentation
      10. 2.2.10. Step 10: Giving the Presentation
      11. 2.2.11. Step 11: Assessing Your Success and Refining Your Work
    3. 2.3. Choosing and Arranging the Room
    4. 2.4. Choosing Your Attire
    5. 2.5. Keeping the Audience Interested
      1. 2.5.1. Speech Techniques
      2. 2.5.2. Content Tips
    6. 2.6. Managing Stage Fright
    7. 2.7. Summary
  10. 3. Creating and Saving Presentation Files
    1. 3.1. Starting a New Presentation
      1. 3.1.1. Starting a Blank Presentation from Scratch
      2. 3.1.2. Starting a Presentation from a Template or Theme
        1. 3.1.2.1. Using a Sample Template
        2. 3.1.2.2. Using an Online Template
        3. 3.1.2.3. Using a Saved Template
      3. 3.1.3. Basing a New Presentation on an Existing One
      4. 3.1.4. Basing a New Presentation on Content from Another Application
    2. 3.2. Saving Your Work
      1. 3.2.1. Saving for the First Time
      2. 3.2.2. Saving Subsequent Times
      3. 3.2.3. Changing Drives and Folders
        1. 3.2.3.1. Changing the Save Location (Windows 7)
        2. 3.2.3.2. Changing the Save Location (Windows Vista)
        3. 3.2.3.3. Changing the Save Location (Windows XP)
      4. 3.2.4. Saving in a Different Format
        1. 3.2.4.1. Saving Slides as Graphics
        2. 3.2.4.2. Saving Slide Text Only
      5. 3.2.5. Specifying Save Options
    3. 3.3. Setting Passwords for File Access
    4. 3.4. Closing and Reopening Presentations
      1. 3.4.1. Closing a Presentation
      2. 3.4.2. Opening a Presentation
      3. 3.4.3. Opening a File from a Different Program
      4. 3.4.4. Finding a Presentation File to Open
    5. 3.5. Setting File Properties
    6. 3.6. Managing Files from Within PowerPoint
      1. 3.6.1. Creating a New Folder
      2. 3.6.2. Copying a Presentation
      3. 3.6.3. Deleting a Presentation
      4. 3.6.4. Renaming a Presentation
      5. 3.6.5. Mapping a Network Drive
    7. 3.7. Summary
  11. 4. Creating Slides and Text Boxes
    1. 4.1. Creating New Slides
      1. 4.1.1. Creating New Slides from the Outline Pane
      2. 4.1.2. Creating a Slide from the Slides Pane
      3. 4.1.3. Creating a Slide from a Layout
      4. 4.1.4. Copying Slides
    2. 4.2. Inserting Content from External Sources
      1. 4.2.1. Copying Slides from Other Presentations
      2. 4.2.2. Inserting New Slides from an Outline
        1. 4.2.2.1. Tips for Better Outline Importing
        2. 4.2.2.2. Importing from Other Text-Based Formats
        3. 4.2.2.3. Post-Import Cleanup
      3. 4.2.3. Opening a Word Document as a New Presentation
      4. 4.2.4. Importing Text from Web Pages
    3. 4.3. Managing Slides
      1. 4.3.1. Selecting Slides
      2. 4.3.2. Deleting Slides
      3. 4.3.3. Undoing Mistakes
      4. 4.3.4. Rearranging Slides
    4. 4.4. Using Content Placeholders
      1. 4.4.1. Inserting Content into a Placeholder
      2. 4.4.2. Placeholders versus Manually Inserted Objects
    5. 4.5. Creating Text Boxes Manually
      1. 4.5.1. When Should You Use a Manual Text Box?
      2. 4.5.2. Creating a Manual Text Box
    6. 4.6. Working with Text Boxes
      1. 4.6.1. Selecting Text Boxes
      2. 4.6.2. Sizing a Text Box
      3. 4.6.3. Positioning a Text Box
      4. 4.6.4. Changing a Text Box's AutoFit Behavior
    7. 4.7. Summary
  12. 5. Working with Layouts, Themes, and Masters
    1. 5.1. Understanding Layouts and Themes
      1. 5.1.1. Themes versus Templates
      2. 5.1.2. Where Themes Are Stored
      3. 5.1.3. Themes, Layouts, and Slide Master View
    2. 5.2. Changing a Slide's Layout
    3. 5.3. Applying a Theme
      1. 5.3.1. Applying a Theme from the Gallery
      2. 5.3.2. Applying a Theme from a Theme or Template File
    4. 5.4. Changing Colors, Fonts, and Effects
      1. 5.4.1. Understanding Color Placeholders
      2. 5.4.2. Switching Color Themes
      3. 5.4.3. Understanding Font Placeholders
      4. 5.4.4. Switching Font Themes
      5. 5.4.5. Changing the Effect Theme
    5. 5.5. Creating and Managing Custom Color and Font Themes
      1. 5.5.1. Creating a Custom Color Theme
      2. 5.5.2. Sharing a Custom Color Theme with Others
      3. 5.5.3. Deleting a Custom Color Theme
      4. 5.5.4. Creating a Custom Font Theme
      5. 5.5.5. Sharing a Custom Font Theme with Others
      6. 5.5.6. Deleting a Custom Font Theme
    6. 5.6. Changing the Background
      1. 5.6.1. Applying a Background Style
      2. 5.6.2. Applying a Background Fill
      3. 5.6.3. Working with Background Graphics
        1. 5.6.3.1. Displaying and Hiding Background Graphics
        2. 5.6.3.2. Deleting Background Graphics
        3. 5.6.3.3. Adding Your Own Background Graphics
    7. 5.7. Working with Placeholders
      1. 5.7.1. Formatting a Placeholder
      2. 5.7.2. Moving, Deleting, or Restoring Placeholders
      3. 5.7.3. Displaying the Date, Number, and Footer on Slides
        1. 5.7.3.1. Date and Time
        2. 5.7.3.2. Slide Number
        3. 5.7.3.3. Footer
        4. 5.7.3.4. Don't Show on Title Slide
    8. 5.8. Customizing and Creating Layouts
      1. 5.8.1. Understanding Content Placeholders
      2. 5.8.2. Adding a Custom Placeholder
      3. 5.8.3. Deleting and Restoring a Custom Placeholder
      4. 5.8.4. Overriding the Slide Master Formatting for a Layout
      5. 5.8.5. Creating a New Layout
      6. 5.8.6. Renaming a Layout
      7. 5.8.7. Duplicating and Deleting Layouts
      8. 5.8.8. Copying Layouts Between Slide Masters
    9. 5.9. Managing Slide Masters
      1. 5.9.1. Creating and Deleting Slide Masters
      2. 5.9.2. Renaming a Slide Master
      3. 5.9.3. Preserving a Slide Master
    10. 5.10. Managing Themes
      1. 5.10.1. Creating a New Theme
      2. 5.10.2. Renaming a Theme
      3. 5.10.3. Deleting a Theme
      4. 5.10.4. Copying a Theme from Another Presentation
    11. 5.11. Summary
  13. 6. Formatting Text
    1. 6.1. Changing the Font
      1. 6.1.1. Choosing the Right Fonts
      2. 6.1.2. Changing the Font Theme
      3. 6.1.3. Applying a Fixed Font
      4. 6.1.4. Using the Font Dialog Box
      5. 6.1.5. Replacing Fonts
    2. 6.2. Changing the Font Size
      1. 6.2.1. Choosing the Right Sizes
      2. 6.2.2. Specifying a Font Size
    3. 6.3. Adjusting Character Spacing
    4. 6.4. Changing Font Color/Text Fill
    5. 6.5. Applying a Text Outline
    6. 6.6. Applying Text Attributes
      1. 6.6.1. Changing Text Case
    7. 6.7. Applying WordArt Styles
    8. 6.8. Applying Text Effects
      1. 6.8.1. Shadow
      2. 6.8.2. Reflection
      3. 6.8.3. Glow
      4. 6.8.4. Bevel (3-D format)
      5. 6.8.5. 3-D Rotation
      6. 6.8.6. Transform
        1. 6.8.6.1. Applying a Transformation
        2. 6.8.6.2. Modifying a Transformation
        3. 6.8.6.3. Tips for Using the Follow Path Transformations
    9. 6.9. Copying Formatting with Format Painter
    10. 6.10. Inserting Symbols
    11. 6.11. Inserting Math Equations
      1. 6.11.1. Inserting a Preset Equation
      2. 6.11.2. Creating a New Equation
      3. 6.11.3. Switching Between Professional and Linear Layout
      4. 6.11.4. Formatting an Equation
    12. 6.12. Summary
  14. 7. Formatting Paragraphs and Text Boxes
    1. 7.1. Formatting Bulleted Lists
      1. 7.1.1. Bullets and the Slide Master
      2. 7.1.2. Using Bullet Presets
      3. 7.1.3. Changing Bullet Size and Color
      4. 7.1.4. Changing the Bullet Symbol
      5. 7.1.5. Resetting a Bullet Preset
      6. 7.1.6. Using a Picture Bullet
    2. 7.2. Formatting Numbered Lists
      1. 7.2.1. Using Numbering Presets
      2. 7.2.2. Changing Number Size and Color
      3. 7.2.3. Changing the Start Number
    3. 7.3. Setting Tabs and Indents
      1. 7.3.1. Working with Indents
      2. 7.3.2. Working with Tabs
    4. 7.4. Adjusting Line Spacing
    5. 7.5. Changing Horizontal Alignment
    6. 7.6. Formatting Text Boxes
      1. 7.6.1. Applying Fills and Outlines
      2. 7.6.2. Setting Fill Transparency
      3. 7.6.3. Controlling Vertical Alignment
      4. 7.6.4. Changing Text Box Rotation
      5. 7.6.5. Changing Text Direction
      6. 7.6.6. Setting Internal Margins
      7. 7.6.7. Creating Multiple Columns
    7. 7.7. Summary
  15. 8. Correcting and Improving Text
    1. 8.1. Finding and Replacing Text
    2. 8.2. Correcting Your Spelling
      1. 8.2.1. Checking an Individual Word
      2. 8.2.2. Checking the Entire Presentation
      3. 8.2.3. Setting Spelling Options
      4. 8.2.4. Working with Custom Dictionaries
        1. 8.2.4.1. Editing the Custom Dictionary
        2. 8.2.4.2. Creating a New Custom Dictionary
    3. 8.3. Setting the Editing Language
    4. 8.4. Using AutoCorrect to Fix Common Problems
    5. 8.5. Using AutoFormat As You Type
    6. 8.6. Using Smart Tags
    7. 8.7. Using the Research Tools
      1. 8.7.1. Looking up a Word in a Dictionary
      2. 8.7.2. Finding Synonyms and Antonyms with the Thesaurus
      3. 8.7.3. Translating Text into Another Language
      4. 8.7.4. Using Research Sites
      5. 8.7.5. Using Business and Financial Sites
    8. 8.8. Summary
  16. 9. Creating and Formatting Tables
    1. 9.1. Creating a New Table
      1. 9.1.1. Creating a Table with the Insert Table Dialog Box
      2. 9.1.2. Creating a Table from the Table Button
      3. 9.1.3. Drawing a Table
    2. 9.2. Moving around in a Table
    3. 9.3. Selecting Rows, Columns, and Cells
    4. 9.4. Editing a Table's Structure
      1. 9.4.1. Resizing the Overall Table
      2. 9.4.2. Inserting or Deleting Rows and Columns
      3. 9.4.3. Merging and Splitting Cells
    5. 9.5. Applying Table Styles
    6. 9.6. Formatting Table Cells
      1. 9.6.1. Changing Row Height and Column Width
      2. 9.6.2. Table Margins and Alignment
      3. 9.6.3. Applying Borders
      4. 9.6.4. Applying Fills
        1. 9.6.4.1. Filling Individual Cells
        2. 9.6.4.2. Applying an Overall Table Fill
        3. 9.6.4.3. Filling a Table with a Picture
      5. 9.6.5. Applying a Shadow to a Table
      6. 9.6.6. Applying a 3-D Effect to a Table
      7. 9.6.7. Changing Text Alignment
      8. 9.6.8. Changing Text Direction
    7. 9.7. Using Tables from Word
    8. 9.8. Integrating Excel Cells into PowerPoint
    9. 9.9. Summary
  17. II. Using Graphics and Multimedia Content
  18. 10. Drawing and Formatting Objects
    1. 10.1. Working with the Drawing Tools
      1. 10.1.1. About Vector Graphics
      2. 10.1.2. Drawing Lines and Shapes
        1. 10.1.2.1. Straight or Curved Lines
        2. 10.1.2.2. Freeform Polygons
        3. 10.1.2.3. Flow-Chart Connectors
        4. 10.1.2.4. Callouts
        5. 10.1.2.5. Action Buttons
      3. 10.1.3. Choosing a Different Shape
      4. 10.1.4. Editing a Shape's Points
      5. 10.1.5. Adding Text to a Shape
    2. 10.2. Selecting Objects
    3. 10.3. Deleting Objects
    4. 10.4. Moving and Copying Objects
      1. 10.4.1. Within a Slide
      2. 10.4.2. From One Slide to Another
      3. 10.4.3. From One Presentation to Another
      4. 10.4.4. To Another Program
      5. 10.4.5. Using the Office Clipboard
    5. 10.5. Understanding Object Formatting
    6. 10.6. Resizing Objects
    7. 10.7. Arranging Objects
      1. 10.7.1. Rotating and Flipping Objects
      2. 10.7.2. Snapping Objects to a Grid
      3. 10.7.3. Nudging Objects
      4. 10.7.4. Aligning or Distributing Objects
        1. 10.7.4.1. Aligning an Object in Relation to the Slide
        2. 10.7.4.2. Aligning Two or More Objects with One Another
        3. 10.7.4.3. Distributing Objects
      5. 10.7.5. Layering Objects
      6. 10.7.6. Working with Object Groups
    8. 10.8. Applying Shape or Picture Styles
      1. 10.8.1. Using Shape Styles
      2. 10.8.2. Applying Picture Styles
    9. 10.9. Understanding Color Selection
    10. 10.10. Applying an Object Border
      1. 10.10.1. Border Attributes
      2. 10.10.2. Creating a Semi-Transparent Border
    11. 10.11. Applying an Object Fill
      1. 10.11.1. Solid Fills
      2. 10.11.2. Gradient Fills
        1. 10.11.2.1. Applying a One-Color Gradient Preset
        2. 10.11.2.2. Applying a Custom Gradient
      3. 10.11.3. Texture and Picture Fills
      4. 10.11.4. Background Fills
    12. 10.12. Applying Object Effects
      1. 10.12.1. Preset
      2. 10.12.2. Shadow
      3. 10.12.3. Reflection
      4. 10.12.4. Glow and Soft Edges
      5. 10.12.5. Bevels
      6. 10.12.6. 3-D Rotation and 3-D Formatting
        1. 10.12.6.1. Applying 3-D Rotation
        2. 10.12.6.2. Applying 3-D Formatting
        3. 10.12.6.3. Tips for Creating Common 3-D Objects
    13. 10.13. Summary
  19. 11. Creating SmartArt Diagrams
    1. 11.1. Understanding SmartArt Types and Their Uses
      1. 11.1.1. List
      2. 11.1.2. Process
      3. 11.1.3. Cycle
      4. 11.1.4. Hierarchy
      5. 11.1.5. Relationship
      6. 11.1.6. Matrix
      7. 11.1.7. Pyramid
      8. 11.1.8. Picture
    2. 11.2. Inserting a Diagram
    3. 11.3. Editing SmartArt Text
    4. 11.4. Modifying SmartArt Structure
      1. 11.4.1. Inserting and Deleting Shapes
      2. 11.4.2. Adding Bullets
      3. 11.4.3. Promoting and Demoting Text
      4. 11.4.4. Changing the Flow Direction
      5. 11.4.5. Reordering Shapes
      6. 11.4.6. Repositioning Shapes
      7. 11.4.7. Resetting a Graphic
      8. 11.4.8. Changing to a Different Diagram Layout
    5. 11.5. Modifying a Hierarchy Diagram Structure
      1. 11.5.1. Inserting and Deleting Shapes
      2. 11.5.2. Changing a Person's Level in the Organization
      3. 11.5.3. Controlling Subordinate Layout Options
    6. 11.6. Formatting a Diagram
      1. 11.6.1. Applying a SmartArt Style
      2. 11.6.2. Changing SmartArt Colors
      3. 11.6.3. Manually Applying Colors and Effects to Individual Shapes
      4. 11.6.4. Manually Formatting the Diagram Text
      5. 11.6.5. Making a Shape Larger or Smaller
      6. 11.6.6. Resizing the Entire SmartArt Graphic Object
      7. 11.6.7. Editing in 2-D
      8. 11.6.8. Changing the Shapes Used in the Diagram
    7. 11.7. Saving a SmartArt Diagram as a Picture
    8. 11.8. Summary
  20. 12. Using and Organizing Clip Art
    1. 12.1. Choosing Appropriate Clip Art
    2. 12.2. About the Clip Organizer
    3. 12.3. Inserting Clip Art on a Slide
    4. 12.4. Clip Art Search Methods
      1. 12.4.1. Using Multiple Keywords
      2. 12.4.2. Specify Which Media File Types to Find
      3. 12.4.3. Work with Found Clips
    5. 12.5. Working with Clip Art Collections
      1. 12.5.1. Opening and Browsing the Clip Organizer
      2. 12.5.2. Using the Clip Organizer to Insert Clip Art
      3. 12.5.3. Creating and Deleting Folders
      4. 12.5.4. Moving Clips Between Collections
      5. 12.5.5. Cataloging Clips
        1. 12.5.5.1. Working with CIL or MPF Files
      6. 12.5.6. Deleting Clips from the Clip Organizer
      7. 12.5.7. Inserting an Image from a Scanner
      8. 12.5.8. Making Clips Available Offline
      9. 12.5.9. Strategies for Organizing Your Clips
      10. 12.5.10. Working with Clip Keywords and Information
        1. 12.5.10.1. Changing the Keywords for an Individual Clip
        2. 12.5.10.2. Changing the Keywords for Multiple Clips at Once
      11. 12.5.11. Browsing for More Clips on Office.com
    6. 12.6. Modifying Clip Art
      1. 12.6.1. Recoloring a Clip
      2. 12.6.2. Setting a Transparent Color
      3. 12.6.3. Deconstructing and Editing a Clip
    7. 12.7. Summary
  21. 13. Working with Photographic Images
    1. 13.1. Understanding Raster Graphics
      1. 13.1.1. Resolution
        1. 13.1.1.1. Resolution on Preexisting Graphics Files
        2. 13.1.1.2. Resolution on Graphics You Scan Yourself
        3. 13.1.1.3. Resolution on Digital Camera Photos
      2. 13.1.2. Color Depth
      3. 13.1.3. File Format
    2. 13.2. Importing Image Files into PowerPoint
      1. 13.2.1. Linking to a Graphic File
      2. 13.2.2. Acquiring Images from a Scanner
      3. 13.2.3. Acquiring Images from a Digital Camera
      4. 13.2.4. Capturing and Inserting Screen Shots
    3. 13.3. Sizing and Cropping Photos
      1. 13.3.1. Sizing a Photo
      2. 13.3.2. Cropping a Photo
      3. 13.3.3. Resetting a Photo
    4. 13.4. Adjusting and Correcting Photos
      1. 13.4.1. Applying Brightness and Contrast Corrections
      2. 13.4.2. Recoloring a Picture
      3. 13.4.3. Setting a Transparent Color and Removing a Background
      4. 13.4.4. Applying Artistic Effects
      5. 13.4.5. Applying Picture Styles and Effects
    5. 13.5. Compressing Images
      1. 13.5.1. Reducing Resolution and Compressing Images in PowerPoint
      2. 13.5.2. Reducing Resolution with a Third-Party Utility
    6. 13.6. Exporting a Photo from PowerPoint to a Separate File
      1. 13.6.1. Exporting a Graphic with Save As Picture
      2. 13.6.2. Exporting a Graphic with the Clipboard
      3. 13.6.3. Exporting Entire PowerPoint Slides as Graphics
    7. 13.7. Creating a Photo Album Layout
      1. 13.7.1. Creating a New Photo Album
      2. 13.7.2. Modifying a Photo Album
    8. 13.8. Summary
  22. 14. Working with Charts
    1. 14.1. Understanding Charts
      1. 14.1.1. Parts of a Chart
      2. 14.1.2. PowerPoint 2010 versus Legacy Charts
    2. 14.2. Starting a New Chart
    3. 14.3. Working with Chart Data
      1. 14.3.1. Plotting by Rows versus by Columns
      2. 14.3.2. Redefining the Data Range
    4. 14.4. Chart Types and Chart Layout Presets
    5. 14.5. Working with Labels
      1. 14.5.1. Working with Chart Titles
      2. 14.5.2. Working with Axis Titles
      3. 14.5.3. Working with Legends
      4. 14.5.4. Adding Data Labels
      5. 14.5.5. Adding a Data Table
    6. 14.6. Controlling the Axes
      1. 14.6.1. Using Axis Presets
      2. 14.6.2. Setting Axis Scale Options
      3. 14.6.3. Setting a Number Format
    7. 14.7. Formatting a Chart
      1. 14.7.1. Clearing Manually Applied Formatting
      2. 14.7.2. Formatting Titles and Labels
      3. 14.7.3. Applying Chart Styles
      4. 14.7.4. Formatting the Chart Area
      5. 14.7.5. Formatting the Legend
      6. 14.7.6. Formatting Gridlines and Walls
      7. 14.7.7. Formatting the Data Series
    8. 14.8. Rotating a 3-D Chart
    9. 14.9. Working with Chart Templates
      1. 14.9.1. Creating a Chart Template
      2. 14.9.2. Applying a Chart Template
      3. 14.9.3. Managing Template Files
    10. 14.10. Summary
  23. 15. Incorporating Content from Other Programs
    1. 15.1. Working with External Content: An Overview
    2. 15.2. Copying Content from Other Programs
      1. 15.2.1. Using the Clipboard
      2. 15.2.2. Using Drag-and-Drop
      3. 15.2.3. Inserting Graphics from a File
    3. 15.3. Introducing OLE
      1. 15.3.1. Linking and/or Embedding Part of a File
      2. 15.3.2. Embedding an Entire File
      3. 15.3.3. Embedding a New File
    4. 15.4. Working with Linked and Embedded Objects
      1. 15.4.1. Opening and Converting Embedded Objects
      2. 15.4.2. Editing a Linked or Embedded Object
      3. 15.4.3. Changing How Links Update
      4. 15.4.4. Breaking a Link
      5. 15.4.5. Changing the Referenced Location of a Link
    5. 15.5. Exporting PowerPoint Objects to Other Programs
    6. 15.6. Summary
  24. 16. Adding Sound Effects, Music, and Soundtracks
    1. 16.1. How PowerPoint Uses Sounds
      1. 16.1.1. Understanding Sound File Formats
      2. 16.1.2. Where to Find Sounds
      3. 16.1.3. When to Use Sounds — and When Not to
    2. 16.2. Inserting a Sound File as an Icon
      1. 16.2.1. Choosing a Sound from the Clip Art Task Pane
      2. 16.2.2. Choosing a Sound from a File
    3. 16.3. Configuring Sound Playback
      1. 16.3.1. Adjusting Basic Playback Settings
      2. 16.3.2. Setting a Clip to Play on Mouse Click or Mouseover
      3. 16.3.3. Fine-Tuning Playback Settings in the Animation Pane
      4. 16.3.4. Controlling When a Clip Will Play
      5. 16.3.5. Delaying or Repeating a Sound
      6. 16.3.6. Choosing the Starting and Ending Point for a Sound Clip
        1. 16.3.6.1. Setting the Starting Point with Effect Options
        2. 16.3.6.2. Setting the Starting and Ending Point by Trimming
      7. 16.3.7. Adjusting the Fade Duration
      8. 16.3.8. Setting a Clip to Continue across Multiple Slides
      9. 16.3.9. Specifying the Sound Volume
      10. 16.3.10. Changing the Appearance of the Sound Icon
    4. 16.4. Assigning a Sound to an Object
    5. 16.5. Adding a Digital Music Soundtrack
    6. 16.6. Adding a CD Audio Soundtrack
      1. 16.6.1. Adding the Insert CD Audio Command to the Quick Access Toolbar
      2. 16.6.2. Placing a CD Soundtrack Icon on a Slide
      3. 16.6.3. Controlling When a CD Track Plays
    7. 16.7. Using the Advanced Timeline to Fine-Tune Sound Events
    8. 16.8. Recording Sounds
    9. 16.9. Summary
  25. 17. Incorporating Motion Video
    1. 17.1. Understanding Video Types
      1. 17.1.1. Adobe Flash Media
      2. 17.1.2. Animated GIF
      3. 17.1.3. Choosing a File Format for Your Video Recordings
      4. 17.1.4. Balancing Video Impact with File Size and Performance
      5. 17.1.5. Locating Video Clips
    2. 17.2. Placing a Video on a Slide
      1. 17.2.1. Inserting a Video from a File
      2. 17.2.2. Managing Video Links
      3. 17.2.3. Inserting a Clip as an Object
      4. 17.2.4. Inserting a Video from the Clip Organizer
      5. 17.2.5. Linking to an Internet Video
    3. 17.3. Managing Videos Between PCs and PowerPoint Versions
      1. 17.3.1. Working with Older Presentations in PowerPoint 2010
      2. 17.3.2. Working with PowerPoint 2010 Presentations in Older Versions
    4. 17.4. Changing the Video's Formatting
      1. 17.4.1. Choosing the Size of the Video Clip Window
      2. 17.4.2. Setting the Initial Image (Poster Frame)
        1. 17.4.2.1. Choosing an External Poster Frame
        2. 17.4.2.2. Choosing a Video Frame as the Poster Frame
        3. 17.4.2.3. Resetting the Poster Frame
      3. 17.4.3. Applying Corrections and Color Washes
      4. 17.4.4. Applying Video Styles and Effects
      5. 17.4.5. Compressing Media Clips
    5. 17.5. Specifying Playback Options
      1. 17.5.1. Displaying or Hiding Playback Controls
      2. 17.5.2. Choosing a Start Trigger
        1. 17.5.2.1. Making a Clip Play Automatically or On Click
        2. 17.5.2.2. Playing the Clip on Mouseover
        3. 17.5.2.3. Triggering Play by Clicking Another Object
      3. 17.5.3. Choosing Clip Playback Options
      4. 17.5.4. Controlling the Volume
      5. 17.5.5. Trimming the Clip
      6. 17.5.6. Setting Fade In and Fade Out Durations
      7. 17.5.7. Setting a Bookmark
    6. 17.6. Troubleshooting Video Problems
      1. 17.6.1. Troubleshooting Videos That Won't Play
      2. 17.6.2. Troubleshooting Poor Playback Quality
    7. 17.7. Summary
  26. 18. Creating Animation Effects and Transitions
    1. 18.1. Assigning Transitions to Slides
      1. 18.1.1. Setting Transition Effects and Timings
      2. 18.1.2. More about Transition Sounds
      3. 18.1.3. Rehearsing and Recording Transition Timings
    2. 18.2. Animating Slide Content
      1. 18.2.1. Animation: A First Look
      2. 18.2.2. Choosing an Animation Effect
      3. 18.2.3. Changing an Effect's Direction
      4. 18.2.4. Setting Animation Timing
      5. 18.2.5. Copying Animation
      6. 18.2.6. Special Options for Text Animation
        1. 18.2.6.1. Changing the Grouping Level
        2. 18.2.6.2. Animating Each Individual Word or Letter
      7. 18.2.7. Removing an Animation Effect
      8. 18.2.8. Assigning Multiple Animation Effects to a Single Object
      9. 18.2.9. Reordering Animation Effects
      10. 18.2.10. Setting Animation Event Triggers
      11. 18.2.11. Associating Sounds with Animations
      12. 18.2.12. Making an Object Appear Differently after Animation
      13. 18.2.13. Working with Motion Paths
        1. 18.2.13.1. Using a Preset Motion Path
        2. 18.2.13.2. Editing a Motion Path
        3. 18.2.13.3. Drawing a Custom Motion Path
      14. 18.2.14. Animating Parts of a Chart
      15. 18.2.15. Controlling Animation Timing with the Advanced Timeline
      16. 18.2.16. Animation Tips
    3. 18.3. Layering Animated Objects
    4. 18.4. Summary
  27. III. Interfacing with Your Audience
  28. 19. Creating Support Materials
    1. 19.1. The When and How of Handouts
    2. 19.2. Creating Handouts
      1. 19.2.1. Choosing a Layout
      2. 19.2.2. Printing Handouts
      3. 19.2.3. Setting Printer-Specific Options
      4. 19.2.4. Using the Handout Master
      5. 19.2.5. Setting the Number of Slides Per Page
      6. 19.2.6. Using and Positioning Placeholders
      7. 19.2.7. Setting Handout and Slide Orientation
      8. 19.2.8. Formatting Handouts
    3. 19.3. Creating Speaker Notes
      1. 19.3.1. Typing Speaker Notes
      2. 19.3.2. Changing the Notes Page Layout
      3. 19.3.3. Printing Notes Pages
    4. 19.4. Printing an Outline
    5. 19.5. Exporting Handouts or Notes Pages to Word
      1. 19.5.1. Changing the Margins in Word
      2. 19.5.2. Change the Table Alignment
      3. 19.5.3. Change Alignment Within a Cell
      4. 19.5.4. Resize Rows and Columns
      5. 19.5.5. Turn On/Off Cell Borders
      6. 19.5.6. Apply a Background
      7. 19.5.7. Resize the Graphics
    6. 19.6. Summary
  29. 20. Preparing for a Live Presentation
    1. 20.1. Starting and Ending a Show
    2. 20.2. Using the On-Screen Show Controls
      1. 20.2.1. Moving from Slide to Slide
      2. 20.2.2. Jumping to Specific Slides
      3. 20.2.3. Blanking the Screen
    3. 20.3. Using the On-Screen Pen
    4. 20.4. Hiding Slides for Backup Use
      1. 20.4.1. Hiding and Unhiding Slides
      2. 20.4.2. Showing a Hidden Slide During a Presentation
    5. 20.5. Using Custom Shows
      1. 20.5.1. Ideas for Using Custom Shows
      2. 20.5.2. Creating Custom Shows
      3. 20.5.3. Editing Custom Shows
      4. 20.5.4. Copying Custom Shows
      5. 20.5.5. Deleting Custom Shows
      6. 20.5.6. Displaying a Custom Show
        1. 20.5.6.1. Navigating to a Custom Show
        2. 20.5.6.2. Navigating Back to the Main Show
        3. 20.5.6.3. Creating a Hyperlink to a Custom Show
      7. 20.5.7. Using a Custom Show as the Main Presentation
    6. 20.6. Creating and Using Sections
      1. 20.6.1. Creating a Section Break
      2. 20.6.2. Renaming a Section
      3. 20.6.3. Deleting a Section
      4. 20.6.4. Reordering Sections
    7. 20.7. Giving a Presentation on a Different Computer
      1. 20.7.1. Copying a Presentation to CD
      2. 20.7.2. Creating a CD Containing Multiple Presentation Files
      3. 20.7.3. Setting Copy Options
      4. 20.7.4. Copying a Presentation to Other Locations
    8. 20.8. Working with Audio-Visual Equipment
      1. 20.8.1. Presenting with Two Screens
      2. 20.8.2. Configuring Display Hardware for Multi-Screen Viewing
      3. 20.8.3. Setting Up a Presentation for Two Screens
      4. 20.8.4. Presenting with Two Screens Using Presenter View
    9. 20.9. Summary
  30. 21. Designing User-Interactive or Self-Running Presentations
    1. 21.1. Understanding User Interactivity
    2. 21.2. Navigational Control Basics
      1. 21.2.1. Types of Navigational Controls
      2. 21.2.2. Evaluating Your Audience's Needs
    3. 21.3. Creating Text Hyperlinks
      1. 21.3.1. Typing a Bare Hyperlink
      2. 21.3.2. Creating a Friendly Text Hyperlink
      3. 21.3.3. Choosing the Hyperlink Address
        1. 21.3.3.1. Creating a Link to a Slide in This Presentation
        2. 21.3.3.2. Creating a Link to a Web or FTP Site
        3. 21.3.3.3. Creating a Link to a File on Your Hard Disk or Network
        4. 21.3.3.4. Creating a Link to an Application for Creating a New Document
        5. 21.3.3.5. Creating a Link to an E-Mail Address
      4. 21.3.4. Editing or Removing Hyperlink
    4. 21.4. Creating Graphical Hyperlinks
      1. 21.4.1. Creating a Graphical Hyperlink with Action Settings
      2. 21.4.2. Creating a Graphical Hyperlink with Insert Hyperlink
    5. 21.5. Using Action Buttons
      1. 21.5.1. Placing an Action Button on a Slide
      2. 21.5.2. Adding Text to a Blank Action Button
      3. 21.5.3. Formatting and Changing the Shape of an Action Button
      4. 21.5.4. Creating Your Own Action Buttons
    6. 21.6. Creating Self-Running Presentations
    7. 21.7. Recording Narration and Timings
      1. 21.7.1. Setting Up the Microphone
      2. 21.7.2. Recording the Presentation
      3. 21.7.3. Re-Recording Narration for Certain Slides
      4. 21.7.4. Removing Narration
    8. 21.8. Using Kiosk Mode
    9. 21.9. Setting Up a Secure System
      1. 21.9.1. Securing Your Hardware
      2. 21.9.2. Making Sure the Presentation Continues to Run
    10. 21.10. Summary
  31. 22. Preparing a Presentation for Mass Distribution
    1. 22.1. Working with File Properties
      1. 22.1.1. Changing a File's Properties
      2. 22.1.2. Removing Personal Information from a File
    2. 22.2. Checking for Compatibility and Usability
      1. 22.2.1. Assessing Prior-Version Compatibility
      2. 22.2.2. Checking Accessibility
      3. 22.2.3. Compressing Media
    3. 22.3. Limiting User Access to a Presentation
      1. 22.3.1. Finalizing a Presentation
      2. 22.3.2. Encrypting a File with a Password
      3. 22.3.3. Restricting Permissions
        1. 22.3.3.1. Setting Up Information Rights Management
        2. 22.3.3.2. Restricting Access to the Presentation
        3. 22.3.3.3. Removing Restrictions
    4. 22.4. Publishing a Presentation on a CD or DVD
      1. 22.4.1. Copying to Other Locations
      2. 22.4.2. Including Multiple Presentations
      3. 22.4.3. Setting Copy Options
      4. 22.4.4. Using a Packaged CD
    5. 22.5. Converting a Presentation to a Video File
    6. 22.6. Making a Movie DVD of a Presentation
    7. 22.7. Broadcasting a Slide Show
    8. 22.8. Working with the PowerPoint Viewer
      1. 22.8.1. Downloading the PowerPoint Viewer
      2. 22.8.2. Playing a Presentation with the PowerPoint Viewer
    9. 22.9. Summary
  32. 23. Sharing and Collaborating
    1. 23.1. Working with Comments
      1. 23.1.1. Adding Comments
      2. 23.1.2. Printing Comments
      3. 23.1.3. Reviewing and Deleting Comments
    2. 23.2. Comparing and Merging Presentations
    3. 23.3. Sharing Your Presentation File on a LAN
      1. 23.3.1. Saving to a Network Drive
      2. 23.3.2. Sharing a Folder on the Network
        1. 23.3.2.1. Folder Sharing in Windows 7 with a Homegroup
        2. 23.3.2.2. Folder Sharing in Windows 7 without a Homegroup
        3. 23.3.2.3. Folder Sharing in Windows Vista
        4. 23.3.2.4. Folder Sharing in Windows XP
    4. 23.4. Sending a Presentation via E-Mail
    5. 23.5. Sharing a Presentation with Windows Live
    6. 23.6. Creating a SharePoint Slide Library
      1. 23.6.1. Creating a Slide Library
      2. 23.6.2. Placing Slides into a Slide Library from PowerPoint
      3. 23.6.3. Placing Slides into a Slide Library from the SharePoint Web Interface
      4. 23.6.4. Working with Slide Properties in a Library
        1. 23.6.4.1. Setting Properties for a Single Slide
        2. 23.6.4.2. Setting Properties for Multiple Slides at Once
      5. 23.6.5. Pulling Slides from the Library to PowerPoint
    7. 23.7. Summary
  33. 24. Customizing PowerPoint
    1. 24.1. Setting Program Defaults
    2. 24.2. Configuring the Trust Center
      1. 24.2.1. Setting Up Trusted Locations
      2. 24.2.2. Working with Trusted Publishers
      3. 24.2.3. Trusted Document and Protected View Settings
      4. 24.2.4. Add-Ins
      5. 24.2.5. ActiveX Settings
      6. 24.2.6. Macro Settings
      7. 24.2.7. Message Bar
      8. 24.2.8. File Block Settings
      9. 24.2.9. Privacy Options
    3. 24.3. Customizing the Ribbon
      1. 24.3.1. Minimizing the Ribbon
      2. 24.3.2. Displaying or Hiding Ribbon Tabs
      3. 24.3.3. Creating or Deleting a Tab or a Custom Group
        1. 24.3.3.1. Creating a Custom Tab
        2. 24.3.3.2. Creating a Custom Group
      4. 24.3.4. Adding or Removing Commands
        1. 24.3.4.1. Adding a Command
        2. 24.3.4.2. Removing a Command
      5. 24.3.5. Renaming or Reordering Tabs
      6. 24.3.6. Resetting Customizations
      7. 24.3.7. Importing and Exporting Customization Settings
        1. 24.3.7.1. Exporting Customization
        2. 24.3.7.2. Importing Customization
    4. 24.4. Customizing the Quick Access Toolbar
      1. 24.4.1. Adding Common Commands
      2. 24.4.2. Adding Already-Available Commands to the QAT
      3. 24.4.3. Removing Commands from the QAT
      4. 24.4.4. Adding Other Commands to the QAT
    5. 24.5. Managing Add-Ins
      1. 24.5.1. Enabling/Disabling COM Add-Ins
      2. 24.5.2. Enabling/Disabling Smart Tags
      3. 24.5.3. Enabling/Disabling PowerPoint Add-Ins
    6. 24.6. Customizing the Status Bar
    7. 24.7. Summary
  34. IV. Project Labs
  35. 25. Presenting Content without Bulleted Lists
    1. 25.1. Lab 1A: Using Shapes as Text Boxes
    2. 25.2. Lab 1B: Converting Bullets to SmartArt
  36. 26. Adding Sound and Movement to a Presentation
    1. 26.1. Lab 2A: Fading Text and Graphics In and Out
    2. 26.2. Lab 2B: Replacing One Picture with Another
    3. 26.3. Lab 2C: Zooming In on a Picture
    4. 26.4. Lab 2D: More Animation Practice
    5. 26.5. Lab 2E: Using Transitions and Soundtracks
  37. 27. Creating a Menu-Based Navigation System
    1. 27.1. The Scenario
    2. 27.2. Lab 3A: Making Room for a Navigation Bar
    3. 27.3. Lab 3B: Creating a Navigation Bar
    4. 27.4. Lab 3C: Creating a Graphical Navigation System
  38. 28. Creating a Classroom Game
    1. 28.1. The Scenario
    2. 28.2. Lab 4A: Making the Game Board
    3. 28.3. Lab 4B: Creating the Question Slides
    4. 28.4. Lab 4C: Creating the Answer Slides
    5. 28.5. Lab 4D: Linking Up the Game Board
  39. A. What's on the CD-ROM?
    1. A.1. Files on This CD
      1. A.1.1. Templates and Backgrounds
      2. A.1.2. Project Lab Files
    2. A.2. System Requirements
    3. A.3. Using the CD
    4. A.4. Technical Support