You are previewing Microsoft® Outlook® for Mac 2011 Step by Step.
O'Reilly logo
Microsoft® Outlook® for Mac 2011 Step by Step

Book Description

The smart way to learn Microsoft Outlook 2011 for Mac—one step at a time!

Experience learning made easy—and quickly teach yourself how to organize your email, arrange your calendar, and manage tasks using Outlook on your Mac. With Step by Step, you set the pace—building and practicing the skills you need, just when you need them!

  • Switch from Microsoft Entourage with minimal disruption

  • Manage all your e-mail accounts in one place with Outlook

  • Use the Calendar to schedule meetings and appointments

  • Set custom rules to sort your email automatically

  • Prioritize and track every task—business and personal

  • Customize Outlook to accommodate the way you work

  • Your Step by Step digital content includes:

  • All the book’s practice files—ready to download and put to work.

  • Fully searchable online edition of this book—with unlimited access on the Web. Free online account required.

  • Video tutorials illustrating important procedures and concepts.

  • Table of Contents

    1. Microsoft® Outlook® for Mac 2011 Step by Step
    2. Dedication
    3. A Note Regarding Supplemental Files
    4. Introducing Microsoft Outlook for Mac 2011
      1. New Features
      2. Let’s Get Started!
    5. Modifying the Display of the Ribbon
      1. Dynamic Ribbon Elements
      2. Changing the Width of the Ribbon
      3. Adapting Exercise Steps
    6. Features and Conventions of This Book
    7. Using the Practice Files
    8. Getting Support and Giving Feedback
      1. Errata
      2. Getting Help with Microsoft Outlook for Mac 2011
      3. We Want to Hear from You
      4. Stay in Touch
    9. How to Access Your Online Edition Hosted by Safari
      1. How to Download the Online Edition to Your Computer
    10. Acknowledgments
    11. 1. Start Here
      1. 1. Getting Started Using Outlook
        1. Setting Up Email Accounts in Outlook
        2. Adding an Exchange Account
        3. Adding an Email Account
        4. Importing Entourage Data into Outlook
        5. Troubleshooting Connection Problems
          1. Setting Up Exchange Accounts
          2. Setting Up Other Email Accounts
        6. Setting Additional Email Account Options
        7. Key Points
      2. 2. Introducing the Outlook Interface
        1. Exploring the Outlook Interface
        2. Working with the Ribbon
        3. Working in Mail View
        4. Working in Calendar View
        5. Working in Contacts View
        6. Working in Tasks View
        7. Working in Notes View
        8. Key Points
    12. 2. Mail
      1. 3. Composing and Sending Email Messages
        1. Creating Messages
        2. Formatting Message Text
        3. Inserting Media in Messages
        4. Attaching Files to Messages
        5. Changing Message Settings
        6. Sending Messages
        7. Key Points
      2. 4. Reading and Responding to Email Messages
        1. Retrieving Messages
        2. Reading Messages
        3. Working with Email Attachments
        4. Viewing Message Sender Information
        5. Replying to Messages
        6. Forwarding Messages
        7. Printing Messages
        8. Automatically Replying to Messages
        9. Scheduling Meetings from Messages
        10. Key Points
      3. 5. Organizing Your Inbox
        1. Sorting and Grouping Messages
        2. Assigning Categories to Messages
        3. Organizing with Folders
        4. Searching for Messages with Filters
        5. Using Smart Folders
        6. Deleting Messages and Folders
        7. Key Points
      4. 6. Fine-Tuning Email Settings
        1. Setting Reading and Composing Options
        2. Defining Default Font Settings
        3. Working with Signatures
        4. Scheduling Actions
        5. Using Rules to Process Messages
        6. Managing Mailing Lists
        7. Blocking Spam
        8. Securing Your Email
        9. Exploring Advanced Account Settings
        10. Key Points
    13. 3. Calendar
      1. 7. Scheduling Appointments and Meetings
        1. Scheduling Appointments
        2. Scheduling Meetings
        3. Modifying Calendar Items
        4. Responding to Meeting Invitations
        5. Setting Event Options
        6. Key Points
      2. 8. Managing Your Calendar
        1. Setting Calendar Options
        2. Working with Calendar Views
        3. Working with Multiple Calendars
        4. Sharing Calendar Information
        5. Printing Calendars
        6. Key Points
    14. 4. Contacts
      1. 9. Managing Contact Information
        1. Creating Contact Records
        2. Viewing Contact Information
        3. Modifying and Deleting Contact Records
        4. Working with Contact Groups
        5. Key Points
      2. 10. Organizing Your Contacts List
        1. Viewing and Sorting the Contacts List
        2. Assigning Categories to Contacts
        3. Organizing Contacts with Folders
        4. Searching for Contacts
        5. Using Smart Folders
        6. Key Points
      3. 11. Working with Contact Records
        1. Setting Contact Options
        2. Working with Contact Information
        3. Creating and Sharing vCards
        4. Printing Contact Records
        5. Synchronizing Contacts
        6. Key Points
    15. 5. Tasks and Notes
      1. 12. Tracking Tasks
        1. Creating Tasks
        2. Flagging Items for Follow Up
        3. Viewing Tasks
        4. Filtering Tasks
        5. Searching for Tasks
        6. Modifying and Removing Tasks
        7. Printing Tasks
        8. Key Points
      2. 13. Taking Notes
        1. Creating Notes
        2. Formatting Notes
        3. Viewing and Organizing Notes
        4. Sharing Notes
        5. Key Points
    16. 6. Program Management
      1. 14. Using Shared Features
        1. Managing Categories
        2. Using the Toolbox
        3. Searching with Spotlight
        4. Checking Spelling and Grammar
        5. Using AutoCorrect and AutoFormat
        6. Using the My Day Application
        7. Importing and Exporting Data
        8. Key Points
    17. Glossary
    18. Index
    19. About the Author
    20. Copyright