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Microsoft Outlook 2016 Step by Step

Book Description

The quick way to learn Microsoft Outlook 2016!

This is learning made easy. Get more done quickly with Outlook 2016. Jump in wherever you need answers--brisk lessons and colorful screenshots show you exactly what to do, step by step.

  • Get easy-to-follow guidance from a certified Microsoft Office Specialist Master

  • Learn and practice new skills while working with sample content, or look up specific procedures

  • Manage your email more efficiently than ever

  • Organize your Inbox to stay in control of everything that matters

  • Schedule appointments, events, and meetings

  • Organize contact records and link to information from social media sites

  • Track tasks for yourself and assign tasks to other people

  • Enhance message content and manage email security

  • Table of Contents

    1. Cover
    2. Title Page
    3. Copyright Page
    4. Contents
    5. Introduction
      1. Who this book is for
      2. The Step by Step approach
      3. Download the practice files
      4. Ebook edition
      5. Get support and give feedback
        1. Errata and support
        2. We want to hear from you
        3. Stay in touch
    6. Part 1: Get started with Outlook 2016
      1. 1. Outlook 2016 basics
        1. Start Outlook
        2. Work in the Outlook user interface
          1. Identify app window elements
          2. Work with the ribbon and status bar
        3. Manage Office and Outlook settings
        4. Skills review
        5. Practice tasks
          1. Start Outlook
          2. Work in the Outlook user interface
          3. Manage Office and Outlook settings
      2. 2. Explore Outlook modules
        1. Work in the Outlook app window
          1. Work with items
          2. Switch among modules
        2. Work in the Mail module
          1. Folder Pane content
          2. Ribbon tabs
          3. Content area views
          4. Message windows
        3. Work in the Calendar module
          1. Ribbon tabs
          2. Calendar item windows
        4. Work in the People module
          1. Ribbon tabs
          2. Contact record windows
        5. Work in the Tasks module
          1. Ribbon tabs
          2. Task windows
        6. Skills review
        7. Practice tasks
          1. Explore Outlook modules
    7. Part 2: Manage email messages
      1. 3. Send and receive email messages
        1. Create and send messages
          1. Create messages
          2. Troubleshoot message addressing
          3. Save and send messages
        2. Attach files and Outlook items to messages
        3. Display messages and message attachments
          1. Display message content
          2. Display attachment content
        4. Display message participant information
        5. Respond to messages
        6. Skills review
        7. Practice tasks
          1. Create and send messages
          2. Attach files and Outlook items to messages
          3. Display messages and message attachments
          4. Display message participant information
          5. Respond to messages
      2. 4. Enhance message content
        1. Personalize default message formatting
        2. Apply thematic elements to individual messages
          1. Apply and change themes
          2. Apply and change styles
        3. Create and use automatic signatures
        4. Incorporate images in messages
        5. Change message settings and delivery options
        6. Skills review
        7. Practice tasks
          1. Personalize default message formatting
          2. Apply thematic elements to individual messages
          3. Create and use automatic signatures
          4. Incorporate images in messages
          5. Change message settings and delivery options
      3. 5. Manage email security
        1. Block unwanted messages
          1. Manage messages in the Junk Email folder
          2. Configure junk email settings in your Inbox
          3. Configure junk email options
        2. Increase email security
          1. Apply security measures to incoming messages
          2. Apply security measures to outgoing messages
          3. Configure Outlook to use a digital ID
          4. Digitally sign or encrypt messages
        3. Skills review
        4. Practice tasks
          1. Block unwanted messages
          2. Increase email security
      4. 6. Organize your Inbox
        1. Display and manage conversations
        2. Arrange messages by specific attributes
        3. Categorize items
        4. Organize messages in folders
        5. Skills review
        6. Practice tasks
          1. Display and manage conversations
          2. Arrange messages by specific attributes
          3. Categorize items
          4. Organize messages in folders
    8. Part 3: Manage contacts
      1. 7. Store and access contact information
        1. Save and update contact information
          1. Create and modify contact records
        2. Communicate with contacts
          1. Initiate actions from contact records
          2. Select message recipients from address books
        3. Display different views of contact records
        4. Print contact records
        5. Skills review
        6. Practice tasks
          1. Save and update contact information
          2. Communicate with contacts
          3. Display different views of contact records
          4. Print contact records
      2. 8. Manage contact records
        1. Create address books
        2. Import and export contact records
        3. Create contact groups
        4. Quickly locate contact information
        5. Personalize electronic business cards
        6. Skills review
        7. Practice tasks
          1. Create address books
          2. Import and export contact records
          3. Create contact groups
          4. Quickly locate contact information
          5. Personalize electronic business cards
    9. Part 4: Manage appointments and tasks
      1. 9. Manage scheduling
        1. Schedule appointments and events
        2. Convert calendar items
        3. Configure calendar item options
        4. Schedule and change meetings
        5. Respond to meeting requests
        6. Display different views of a calendar
        7. Skills review
        8. Practice tasks
          1. Schedule appointments and events
          2. Convert calendar items
          3. Configure calendar item options
          4. Schedule and change meetings
          5. Respond to meeting requests
          6. Display different views of a calendar
      2. 10. Manage your calendar
        1. Define your available time
        2. Configure time zones
        3. Work with multiple calendars
          1. Connect to other calendars
          2. Manage the display of multiple calendars
        4. Share calendar information
          1. Share calendars with co-workers
          2. Share calendar information outside of your organization
        5. Print a calendar
        6. Skills review
        7. Practice tasks
          1. Define your available time
          2. Configure time zones
          3. Work with multiple calendars
          4. Share calendar information
          5. Print a calendar
      3. 11. Track tasks
        1. Create tasks
          1. Create task items
          2. Create tasks from Outlook items
        2. Manage tasks
          1. Update tasks
          2. Remove items from your task list
        3. Manage task assignments
          1. Assign tasks to other people
          2. Respond to task assignments
        4. Display different views of tasks
          1. Display tasks in the Tasks module
          2. Display tasks in other modules
        5. Skills review
        6. Practice tasks
          1. Create tasks
          2. Manage tasks
          3. Manage task assignments
          4. Display different views of tasks
    10. Part 5: Maximize efficiency
      1. 12. Manage window elements
        1. Personalize the Outlook app window
          1. Configure the Folder Pane
          2. Configure the Navigation Bar
          3. Display module peeks
          4. Configure the Reading Pane
        2. Customize the Quick Access Toolbar
        3. Customize the ribbon
        4. Customize user interface fonts
        5. Skills review
        6. Practice tasks
          1. Personalize the Outlook app window
          2. Customize the Quick Access Toolbar
          3. Customize the ribbon
          4. Customize user interface fonts
      2. 13. Customize Outlook options
        1. Configure general Office and Outlook options
        2. Configure message options
          1. Compose messages
          2. Outlook panes
          3. Message arrival
          4. Conversation Clean Up
          5. Replies and forwards
          6. Save messages
          7. Send messages
          8. MailTips
          9. Tracking
          10. Message format
          11. Other
        3. Configure calendar options
        4. Configure contact and task options
          1. Group options
          2. Contact options
          3. Task options
        5. Configure search and language options
        6. Configure advanced options
        7. Manage add-ins and security options
          1. Manage add-ins
          2. Configure Trust Center options
        8. Skills review
        9. Practice tasks
          1. Configure Outlook options (all topics)
          2. Manage add-ins and security options
      3. 14. Manage email automatically
        1. Automatically reply to messages
        2. Create rules to process messages
        3. Manage messages by using Quick Steps
        4. Skills review
        5. Practice tasks
          1. Automatically reply to messages
          2. Create rules to process messages
          3. Manage messages by using Quick Steps
    11. Appendix A. Get connected
      1. Start the connection process
      2. Configure a connection automatically
      3. Configure a connection manually
      4. Manage existing connections
    12. Appendix B. Keyboard shortcuts
      1. Outlook 2016 keyboard shortcuts
        1. Create Outlook items or files
        2. Navigate in Outlook
        3. Use the Outlook Backstage view
        4. Locate Outlook items
        5. Manage Outlook items
        6. Manage and format item content
        7. Work with the Mail module and email messages
        8. Work with the Calendar module and calendar items
        9. Work with the People module and contact records
        10. Work with the Tasks module and tasks
        11. Send and receive information
        12. Use development tools
      2. Office 2016 keyboard shortcuts
        1. Display and use windows
        2. Use dialog boxes
        3. Undo and redo actions
        4. Navigate the ribbon
        5. Move around in text or cells
        6. Move around in and work in tables
        7. Access and use panes and galleries
        8. Access and use available actions
        9. Find and replace content (when editing)
        10. Use the Help window
    13. Glossary
    14. Index
    15. About the author
    16. Acknowledgments
    17. Survey