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Microsoft Outlook 2013 Plain & Simple

Book Description

Learn the simplest ways to get things done with Microsoft Outlook 2013

Get the full-color, visual guide that makes learning Microsoft Outlook 2013 plain and simple! Follow the book’s easy steps and screenshots and clear, concise language to learn how to stay productive and keep in touch with all of your personal, business, and social media networks.

Here’s WHAT you’ll learn:

  • Format and send messages, files, and photos

  • Set up mobile alerts for important messages

  • Manage your inbox and limit junk mail

  • Update and share your calendar

  • Add social media network accounts and collaborate

  • Connect with and meet contacts online using Lync

  • Here’s HOW you’ll learn it:

  • Jump in wherever you need answers

  • Follow easy STEPS and SCREENSHOTS to see exactly what to do

  • Get handy TIPS for new techniques and shortcuts

  • Use TRY THIS! Exercises to apply what you learn right away

  • Table of Contents

    1. Dedication
    2. Special Upgrade Offer
    3. 1. About this book
      1. A quick overview
      2. A few assumptions
      3. Adapting task procedures for touchscreens
      4. A final word (or two)
    4. 2. What’s new in Outlook 2013?
      1. Using message list commands
        1. Work with message list commands
      2. Working in the Reading pane
        1. Edit email in the reading pane
      3. Using Calendar preview
        1. Preview Calendar items in the Inbox
      4. Working in the People Hub
        1. View contacts in the People pane
      5. Using the Weather bar
        1. Add a location to the Weather bar
      6. Working with cached Exchange mode
        1. Configure offline cache
    5. 3. Getting started
      1. Outlook 2013 at a glance
        1. Overview of the Outlook program window
        2. Overview of an Outlook item window
      2. Starting and exiting Outlook
        1. Start Outlook
        2. Exit Outlook
      3. Exploring Outlook folders
        1. Using the folder pane
        2. Use the folder list
      4. Working with Outlook items
        1. Review items in a folder
        2. Open an item
      5. Setting up email accounts
        1. Add an email account by using AutoDiscover
        2. Add a POP or IMAP email account manually
      6. Viewing items and folders
        1. Use the Outlook Today view
        2. Use the Change View menu
        3. Set the startup view
      7. Getting help in Outlook 2013
        1. Use Outlook Help content
    6. 4. Writing and sending email
      1. Writing an email message
        1. Address an email message
        2. Type your message subject and text
      2. Working with the Address Book
        1. Open the Address Book
        2. Find a name in the Address Book
        3. Send an email to a name in the Address Book
      3. Working with contact groups
        1. Create a contact group
        2. Use a contact group
      4. Changing message text
        1. Edit your message
        2. Move and copy message text
      5. Formatting message text
        1. Use a rich text or HTML message format
        2. Add formatting to a message
      6. Using signatures
        1. Create a signature
        2. Associate a signature with an email account
        3. Choosing a signature for a message
      7. Working with HTML stationery
        1. Select stationery
        2. Edit stationery
      8. Sending a file by email
        1. Insert a picture
        2. Attach a file
      9. Sending messages manually
        1. Configure Outlook to not send messages automatically
        2. Send and receive messages manually
      10. Reviewing sent messages and drafts
        1. Open the Sent Items folder
        2. Open a message from the Drafts folder
    7. 5. Receiving and reading email
      1. Receiving email
        1. Configure Outlook to retrieve email automatically
        2. Retrieve email manually
      2. Reading email
        1. Locate new messages
        2. Open message items
      3. Managing the Inbox folder
        1. Delete unneeded messages
        2. Save important messages
        3. Print a copy of a message
      4. Working with attachments
        1. Open an attachment
        2. Save an attachment
      5. Replying to and forwarding email
        1. Reply to an email message
        2. Forward an email message
      6. Handling junk mail
        1. Turn on junk email filters
        2. Add to the junk mail senders list
        3. Fine-tune the junk mail filter
      7. Working with the Rules Wizard
        1. Create a rule based on a message
        2. Create a rule from scratch
      8. Following up on a message
        1. Flag a message for follow-up
        2. Set follow-up flag status
    8. 6. Working with the People Hub
      1. Working with social networking accounts and contacts
        1. Add a social networking account
        2. Add a Facebook friend to the People Hub
      2. Adding a new contact
        1. Create a contact from an email message
        2. Use the contact form
      3. Inserting items into a contact record
        1. Add an Outlook item
        2. Add a file
      4. Viewing your contacts
        1. Choose a view of the People Hub
        2. View contacts in the Address Book
      5. Viewing contact status and activities
        1. View social network feeds and status
        2. Use the Activities tab
      6. Finding a contact
        1. Scroll through the Contacts folder
        2. Use Instant Search
        3. Use the Advanced Find dialog box
        4. Map a contact
      7. Organizing your contacts
        1. Use folders
        2. Use categories
      8. Customizing People Hub and contact views
        1. Filter a view
        2. View more fields in the contact form
      9. Communicating with contacts
        1. Send a contact by email
        2. Phone or IM a contact
    9. 7. Managing a calendar
      1. Viewing your calendar
        1. Use the calendar views and Date Navigator
      2. Using the To-Do Bar
        1. Use the To-Do Bar
      3. Adding appointments
        1. Add an appointment with the menu
        2. Add an appointment right on the calendar
      4. Adding and modifying events
        1. Add the event
        2. Modify an event
      5. Adding meetings
        1. Create a meeting
      6. Modifying meetings and tracking responses
        1. Edit a meeting
        2. Track attendee responses
      7. Inserting an Outlook item into a calendar item
        1. Add an Outlook item
      8. Attaching a file or document to a calendar item
        1. Attach a file
      9. Inserting the contents of a document into a calendar item
        1. Insert contents of a document
      10. Inserting an Excel object into a calendar item
        1. Insert a blank Excel object
      11. Sharing calendar information
        1. Forward a calendar item
        2. Forward an item as an iCalendar item
      12. Printing calendars
        1. Print your appointment calendar
        2. Print a calendar item
    10. 8. Working with tasks
      1. Working in the Tasks folder
        1. View and open tasks
      2. Viewing tasks
        1. View tasks in the Tasks folder
        2. View tasks in the To-Do Bar
      3. Adding tasks
        1. Create a new task
        2. Set or change task properties
      4. Working with recurring tasks
        1. Create a recurring task
      5. Modifying and updating a task
        1. Mark a task as complete
        2. Send a status report for an assigned task
      6. Inserting an Outlook item into a task
        1. Insert an Outlook item
      7. Inserting a file into a task
        1. Insert a file
      8. Assigning a task to someone else
        1. Assign a task
      9. Accepting or rejecting assigned tasks
        1. Accept or reject an assigned task
    11. 9. Using alerts and mobile features
      1. Setting up your mobile phone in Microsoft Exchange
        1. Add your mobile number
      2. Setting up calendar alerts
        1. Add calendar alerts
      3. Setting up mobile alerts for important messages
        1. Set up mobile alerts
    12. 10. Using Outlook with SharePoint
      1. Using SharePoint calendars with Outlook
        1. Connect a SharePoint calendar to Outlook
        2. Create and edit SharePoint calendar items from Outlook
      2. Using SharePoint contacts in Outlook
        1. Connect a SharePoint contact list to Outlook
        2. Create contacts in a SharePoint list from Outlook
      3. Using SharePoint document libraries in Outlook
        1. Connect a document library to Outlook
    13. 11. Using Lync with Outlook
      1. Creating and joining Lync meetings
        1. Create an online meeting
        2. Join a Lync meeting
      2. Setting Lync meeting options
        1. Set Online meeting options
      3. Starting an instant message conversation
        1. Start an IM conversation from an email
        2. Start an IM conversation from the People Hub
      4. Starting voice and video calls
        1. Start a voice call
        2. Start a video call
    14. 12. Managing items and folders
      1. Using categories
        1. Categorize an item
        2. Assign multiple categories
      2. Adding your own categories
        1. Add categories to your category list
      3. Renaming and deleting categories
        1. Rename a category
        2. Delete a category
      4. Creating search folders
        1. Create a custom search folder
      5. Organizing with folders
        1. Create a new folder
        2. Move items
      6. Cleaning up folders
        1. Use the Mailbox Cleanup tool
      7. Deleting items
        1. Delete an item
        2. Empty the Deleted Items folder
    15. 13. Managing your Outlook files
      1. Working with Outlook data files
        1. Create a new personal data file
        2. Configure Outlook for Cached Exchange Mode
      2. Importing and exporting items
        1. Import items into Outlook
        2. Export items from Outlook
      3. Backing up and restoring a data file
        1. Back up Outlook data
        2. Restore Outlook data
      4. Archiving Outlook data files
        1. Set the AutoArchive options
        2. Archive to an Outlook data file
    16. 14. Customizing Outlook
      1. Using read and delivery receipts
        1. Use read and delivery receipts on individual messages
      2. Choosing message formats
        1. Select a format for a single message
        2. Select a default message format
      3. Setting Calendar options
        1. Set the workweek
        2. Add holidays
      4. Customizing the Folder pane
        1. Show or hide the Folder pane
        2. Add or remove Folder pane items
      5. Adding Outlook folders and SharePoint sites to the Shortcuts page
        1. Add a shortcut group to the Folder pane
        2. Add shortcuts to the Folder pane
      6. Customizing the Outlook ribbon
        1. Turn tabs on or off
        2. Add your own tab
      7. Customizing the Quick Access Toolbar
        1. Add a command to the Quick Access Toolbar
    17. Index
    18. About the Author
    19. Special Upgrade Offer
    20. Copyright