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Microsoft® Outlook® 2010 Plain & Simple

Book Description

Get the guide that makes learning Microsoft Outlook 2010 plain and simple! This full color, no-nonsense book shows you the quickest ways to manage your email and schedule appointments, using easy-to-follow steps and concise, straightforward language. You'll learn how to stay productive and in touch with all of your personal and business networks.

Here's WHAT you'll learn:

  • Send and receive messages, files, and photos

  • Set up e-mail filters to weed out the junk

  • Manage your contacts and stay in touch

  • Keep track of your calendar and manage your tasks

  • Read RSS feeds right from your inbox

  • Jot down e-notes and keep a journal

  • Here's HOW you'll learn it:

  • Jump in whenever you need answers

  • Easy-to-follow STEPS and SCREENSHOTS show exactly what to do

  • Handy TIPS teach new techniques and shortcuts

  • Quick TRY THIS! exercises help apply what you learn right away

  • Table of Contents

    1. Microsoft® Outlook® 2010 Plain & Simple
    2. Acknowledgments
    3. 1. Introduction: About This Book
      1. No Computerspeak!
        1. Useful Tasks
        2. And the Easiest Way to Do Them
      2. A Quick Overview
      3. A Few Assumptions
      4. A Final Word (or Two)
    4. 2. What’s New in Outlook 2010?
      1. A New Interface
        1. Use the Ribbon
        2. The Navigation Pane
        3. Backstage
        4. Views
      2. E-mail Changes
        1. Conversations and Quick Steps
        2. Exchange Server Additions
      3. Calendar Changes
        1. Meeting Preview
        2. Easy Meeting Creation
      4. People and Presence
        1. Presence
        2. The People Pane
      5. Search
      6. Mobility
        1. Use Text Alerts
        2. Send a Text Message
    5. 3. Getting Started
      1. Outlook 2010 at a Glance
        1. Overview of the Outlook Program Window
        2. Overview of an Outlook Item Window
      2. Starting and Exiting Outlook
        1. Start Outlook
        2. Exit Outlook
      3. Exploring Outlook Folders
        1. Use the Navigation Pane
        2. Use the Folder List
      4. Working with Outlook Items
        1. Review Items in a Folder
        2. Open an Item
      5. Setting Up E-Mail Accounts
        1. Import E-Mail Accounts
        2. Add an E-Mail Account Manually
      6. Importing Data from Another Program
        1. Retrieve Internet Mail and Addresses
        2. Retrieve Data from Another Program
      7. Viewing Items and Folders
        1. Use the Outlook Today View
        2. Use the Current View Menu
        3. Set the Startup View
      8. Getting Help in Outlook 2010
        1. Use Outlook Help Content
    6. 4. Writing and Sending E-Mail
      1. Writing an E-Mail Message
        1. Address an E-Mail Message
        2. Type Your Message Subject and Text
      2. Working with the Address Book
        1. Open the Address Book
        2. Find a Name in the Address Book
        3. E-Mail a Name in the Address Book
      3. Working with Contact Groups
        1. Create a Contact Group
        2. Use a Contact Group
      4. Changing a Message Before Sending
        1. Edit Your Message
        2. Move and Copy Message Text
      5. Formatting Message Text
        1. Use a Rich Text or HTML Message Format
        2. Add Formatting to a Message
      6. Using Signatures
        1. Create a Signature
        2. Choose a Signature
      7. Working with HTML Stationery
        1. Select Stationery
        2. Edit Stationery
      8. E-Mailing a File
        1. Insert a Picture
        2. Attach a File
      9. Sending Messages
        1. Place a Message in the Outbox
        2. Transmit E-Mail Messages Manually
      10. Reviewing Sent Messages and Drafts
        1. Open the Sent Items Folder
        2. Open the Drafts Folder
    7. 5. Receiving and Reading E-Mail
      1. Receiving E-Mail
        1. Retrieve E-Mail Automatically
        2. Retrieve E-Mail Manually
      2. Reading E-Mail
        1. Locate New Messages
        2. Open Message Items
      3. Managing the Inbox Folder
        1. Delete Unneeded Messages
        2. Save Important Messages
        3. Print a Copy of a Message
      4. Working with Attachments
        1. Open an Attachment
        2. Save an Attachment
      5. Replying To and Forwarding E-Mail
        1. Reply To an E-Mail Message
        2. Forward an E-Mail Message
      6. Handling Junk Mail
        1. Turn On Junk E-Mail Filters
        2. Add to the Junk Mail Senders List
        3. Fine-Tune the Junk Mail Filter
      7. Working with the Rules Wizard
        1. Create a Rule Based on a Message
        2. Create a Rule from Scratch
      8. Following Up on a Message
        1. Flag a Message for Follow-Up
        2. Set Follow-Up Flag Status
    8. 6. Using RSS Feeds in Outlook
      1. Adding RSS Feeds
        1. Add an RSS Feed Manually
      2. Viewing RSS Feeds
      3. Managing Folders
        1. Rename an RSS Folder
        2. Use a Different Folder (Change Folder Location)
      4. Managing Messages
        1. Mark and Unmark RSS Messages
        2. Move Messages Between Folders
        3. Download a Full Article
    9. 7. Working with Contacts
      1. Adding a New Contact
        1. Create a Contact from an E-Mail Message
        2. Use the Contact Window
      2. Inserting Items into a Contact Record
        1. Add an Outlook Item
        2. Add a File
      3. Viewing Your Contacts Folder
        1. Use the Contacts Folder
        2. Add a Contact in the Address Book
      4. Viewing Contact Information
        1. Print Contact Information
        2. Use the Activities Tab
        3. Display a Map
      5. Updating an Existing Contact
        1. Use the Contacts Folder
      6. Finding a Contact
        1. Scroll Through the Contacts Folder
        2. Use Instant Search
        3. Use the Advanced Find Dialog Box
      7. Organizing Your Contacts
        1. Use Folders
        2. Use Categories
        3. Customize Views
      8. Communicating with Contacts
        1. E-Mail a Contact
        2. Telephone a Contact
      9. Scheduling Meetings and Tasks for a Contact
        1. Request a Meeting with a Contact
      10. Sharing Contact Information
        1. Forward a Contact Item
    10. 8. Managing a Calendar
      1. Viewing Your Calendar
        1. Use the Date Navigator
        2. Use the Calendar View
        3. Use the To-Do Bar
      2. Adding an Appointment
        1. Add an Appointment with the Menu
        2. Add an Appointment Right on the Calendar
      3. Adding an Event
        1. Describe the Event
        2. Change the Event’s Scheduled Date
      4. Setting Up a Meeting
        1. Create a Meeting in a Block of Time
        2. Change the Meeting Date and Time
      5. Updating Calendar Information
        1. Change an Appointment
        2. Update Event Information
        3. Reschedule a Meeting
      6. Inserting Items, Objects, and Files in a Calendar Item
        1. Add an Outlook Item
        2. Add a File
        3. Add an Object from a File
      7. Working with Reminders
        1. Add or Change a Reminder
      8. Sharing Calendar Information
        1. Forward a Calendar Item
        2. Forward an Item As iCalendar
      9. Printing Calendars
        1. Print your Appointment Calendar
        2. Print a Calendar Item
    11. 9. Working with Tasks
      1. Viewing Your Tasks
        1. Open the Task Item Window
        2. Use the Task List
        3. Use the Task List in the Calendar
      2. Adding a Task
        1. Set the Task Name and Due Date
        2. Set or Change Task Properties
      3. Working with Recurring Tasks
        1. Create a Recurring Task
      4. Modifying and Updating a Task
        1. Mark a Task As Complete
        2. Delete a Completed Task
        3. Send a Status Report for an Assigned Task
      5. Inserting Items into a Task
        1. Add an Outlook Item
        2. Add a File
      6. Assigning a Task to Someone Else
        1. Assign a Task
        2. Accept or Reject an Assigned Task
      7. Sharing Task Information
        1. Print a Task List
        2. Print a Task Item
        3. Forward a Task
    12. 10. Using Alerts and Mobile Features
      1. Configuring Mobile Alert Settings for Exchange Server Accounts
      2. Setting Up Calendar Alerts
      3. Setting Up Mobile Alerts for Important Messages
      4. Setting Up a Text Messaging Service
        1. Add an Outlook Mobile Service Account
      5. Sending Text Messages from Outlook
      6. Sending Mobile Alerts from Outlook
        1. Set Up a Mobile Calendar Summary
        2. Set Up Mobile Reminders
        3. Configure Message Forwarding
    13. 11. Using Outlook with SharePoint and OCS
      1. Adding SharePoint Calendars to Outlook
        1. Connect a SharePoint 2010 Calendar to Outlook
        2. Connect a SharePoint 2007 Calendar to Outlook
        3. Create SharePoint Calendar Items in Outlook
      2. Using SharePoint Contacts in Outlook
        1. Connect a SharePoint 2010 Contact List to Outlook
        2. Create a Contact in a SharePoint List from Outlook
      3. Using SharePoint Document Libraries in Outlook
      4. Using the People Pane
      5. Viewing Online Status
        1. Turn On Presence Display
        2. View Availability
      6. Communicating with Others from Outlook
        1. Start an Instant Messaging Session
        2. Start a Voice Call
    14. 12. Managing Items and Folders
      1. Using Categories
        1. Categorize an Item
        2. Assign Multiple Categories
        3. Add Categories to Your Category List
        4. Rename a Category
        5. Delete a Category
      2. Using Search Folders
        1. Use an Existing Search Folder
        2. Create a Custom Search Folder
        3. Modify a Search Folder
      3. Organizing with Folders
        1. Create a New Folder
        2. Move Items to a Folder
        3. Move Items Without Dragging
      4. Cleaning Up Folders
        1. Use the Mailbox Cleanup Tool
      5. Deleting Items
        1. Delete an Item
        2. Empty the Deleted Items Folder
    15. 13. Managing Your Outlook Files
      1. Working with Outlook Data Files
        1. Create a New Data File
      2. Importing and Exporting Items
        1. Import Items into Outlook
        2. Export Items from Outlook
      3. Backing Up and Restoring a Data File
        1. Back Up Outlook Data
        2. Restore Outlook Data
      4. Archiving Outlook Data Files
        1. Set the AutoArchive Options
        2. Archive to an Outlook Data File
      5. Working with Offline Folders
        1. Configure Outlook for Cached Exchange Mode
    16. 14. Customizing Outlook
      1. Using Read and Delivery Receipts
        1. Use Read and Delivery Receipts on Individual Messages
      2. Choosing Message Formats
        1. Select a Format for the Open Message
        2. Select a Default Message Format
      3. Setting Calendar Options
        1. Set the Work Week
        2. Add Holidays
      4. Customizing the Navigation Pane
        1. Show or Hide the Navigation Pane
        2. Add a Shortcut Group to the Navigation Pane
        3. Drag Items to Create Shortcuts
        4. Add Shortcuts to Non-Outlook Items
      5. Customizing the Outlook Ribbon
        1. Turn Tabs On or Off
        2. Add Your Own Tab
      6. Customizing the Quick Access Toolbar
    17. A. About the Author
    18. Index
    19. About the Author
    20. Copyright