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Microsoft® Outlook® 2007 Bible by Peter G. Aitken

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Chapter 21. Using Outlook with Other Applications

IN THIS CHAPTER

  • Sending email from Office applications

  • Pasting data into email messages

  • Creating mailings using Outlook contacts

  • Exporting data from Outlook

Outlook is part of the Microsoft Office suite of productivity programs. Microsoft has designed these programs to work with each other, sharing data to make your work easier. Outlook can also work with other non-Office applications. This chapter explores some of the ways you can integrate Outlook with your other programs.

Sending Email from Office Applications

Office users often need to send various documents via email, such as sending a Word document or an Excel workbook to a client or colleague for review. The usual procedure is as follows:

  1. Create the document, for example a report written in Word.

  2. Save it to disk.

  3. Start Outlook if necessary, or switch to it.

  4. Create a new email message.

  5. Click the Attach File button in the message.

  6. Locate and select the document.

  7. Complete the message and send it.

There's an easier way, however. On the Office menu in other Office applications (you open this menu by clicking the Office button at the top left of the application screen), you'll find a Send command, and on the next menu an E-mail command, as shown for Word in Figure 21.1. When you select this command, Office creates a new email message with the document attached. All you need to do is compose and address the message, and then send it.

Figure 21.1. Using the Send E-mail command in other Office applications ...

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