Microsoft® Outlook® 2007 Bible

Chapter 11. Working with the Calendar

IN THIS CHAPTER

• Learning about the Outlook Calendar

• Working with Calendar views

• Creating one-time and recurring appointments

• Forwarding appointments

• Searching your calendar

• Sharing your calendar

• Subscribing to Internet calendars

• Using Calendar options

A calendar is something you hang on the wall, right? It has a page for each month and a picture of a puppy, lighthouse, or famous painting. If that's what you think, then you haven't used the Outlook Calendar! Outlook provides a sophisticated calendar that helps you manage your time efficiently. It can even do things such as remind you of an upcoming appointment, help you set up meetings, and let you share your calendar with others.

This chapter covers the Outlook Calendar itself. Some other Outlook tools related to the Calendar are covered in other chapters: scheduling and meetings in Chapter 12 and tasks in Chapter 15.

Understanding the Outlook Calendar

At its heart, the Outlook Calendar stores and displays appointments. An appointment is just what it sounds like—a scheduled event with a title and a time/date specified for the beginning and end of the appointment. Outlook distinguishes between two types of appointments:

• A regular appointment has a specific start time and stop time. They are usually on the same day but do not have to be.

• An all-day event does not have specific start and stop times but rather takes up all of one or more days.

Scheduling appointments may not sound so special, and in fact it's ...