IN THIS CHAPTER
The Contacts window
Customizing the contacts view
Adding contacts to the Address Book
Working with distribution lists
Understanding the contacts form
Using your contacts
Editing business cards
Sending contact information by email
Working with multiple address books
Setting contact options
Outlook's contacts feature is much more than a simple address book. It provides you with powerful tools to not only store but to find and use information about your business and personal contacts.
Outlook's contacts are one of its most powerful features. At heart, it is just an address book, but what an address book! Of course it covers the basics of organizing names, addresses, and phone numbers, but it can do so much more. Many people use contacts primarily as a way to store people's email addresses for ease of sending emails. This is important, but if that's all you use contacts for you are really missing out. For example, did you know that you can use Outlook contacts to do the following?
Create electronic business cards so you can send your or other people's contact information by email.
Store multiple phone numbers, email addresses, and postal address for an individual.
Perform an automated mail merge, creating a mailing to some or all your contacts.
Automatically dial a contact's phone number (if your computer is equipped with a modem).
Store a photograph as part of a contact's information.
Define custom fields ...