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Microsoft® Office Project 2003 Step by Step

Book Description

Teach yourself how to use the latest version of Microsoft Project—one step at a time! Use easy, self-paced lessons to build exactly the skills you need to manage simple to complex projects.

Table of Contents

  1. Step by Step Microsoft® Office Project 2003
  2. A Note Regarding Supplemental Files
  3. What’s New in Microsoft Office Project 2003
  4. Getting Help
    1. Getting Help with This Book and Its CD-ROM
    2. Getting Help with Microsoft Office Project 2003
  5. Using the Book’s CD-ROM
    1. What’s on the CD-ROM
    2. System Requirements
      1. Computer/Processor
      2. Operating System
      3. Memory
      4. Hard Disk
      5. Drive
      6. Display
      7. Peripherals
    3. Installing the Practice Files
    4. Using the Practice Files
    5. Uninstalling the Practice Files
  6. Conventions and Features
  7. Quick Reference
    1. Chapter 1 Getting Started with Project
    2. Chapter 2 Creating a Task List
    3. Chapter 3 Setting Up Resources
    4. chapter 4 Assigning Resources to Tasks
    5. Chapter 5 Formatting and Printing Your Plan
    6. Chapter 6 Tracking Progress on Tasks
    7. Chapter 7 Fine-Tuning Task Details
    8. Chapter 8 Fine-Tuning Resource and Assignment Details
    9. Chapter 9 Fine-Tuning the Project Plan
    10. Chapter 10 Organizing and Formatting Project Details
    11. Chapter 11 Printing Project Information
    12. Chapter 12 Publishing Project Information Online
    13. Chapter 13 Sharing Project Information with Other Programs
    14. Chapter 14 Tracking Progress on Tasks and Assignments
    15. Chapter 15 Viewing and Reporting Project Status
    16. Chapter 16 Getting Your Project Back on Track
    17. Chapter 17 Applying Advanced Formatting
    18. Chapter 18 Customizing Project
    19. Chapter 19 Measuring Performance with Earned Value Analysis
    20. Chapter 20 Consolidating Projects and Resources
    21. Chapter 21 Planning Work with Project Server
    22. Chapter 22 Tracking Work with Project Server
    23. Chapter 23 Managing Risks, Issues, and Documents with Project Server
  8. I. Managing a Simple Project
    1. 1. Getting Started with Project
      1. Managing Your Projects with Project
      2. What Can a Scheduling Engine Do for You?
      3. Starting Project Standard
      4. Starting Project Professional
      5. Exploring Views
      6. Exploring Reports
      7. Creating a New Project Plan
      8. Project Management Focus: Project Is Part of a Larger Picture
      9. Setting Nonworking Days
      10. Entering Project Properties
      11. "A Database That Knows About Time"
      12. Key Points
    2. 2. Creating a Task List
      1. Entering Tasks
      2. Project Management Focus: Defining the Right Tasks for the Right Deliverable
      3. Estimating Durations
      4. Project Management Focus: How Do You Come Up with Accurate Task Durations?
      5. Entering a Milestone
      6. Organizing Tasks into Phases
      7. Project Management Focus: Top-Down and Bottom-Up Planning
      8. Linking Tasks
      9. Documenting Tasks
      10. Checking the Plan’s Duration
      11. Key Points
    3. 3. Setting Up Resources
      1. Setting Up People Resources
      2. What Is the Best Way to Enter Resource Names?
      3. Setting Up Equipment Resources
      4. Setting Up Material Resources
      5. Comparing Work and Material Resources
      6. Entering Resource Pay Rates
      7. Project Management Focus: Getting Resource Cost Information
      8. Adjusting Working Time for Individual Resources
      9. Documenting Resources
      10. Key Points
    4. 4. Assigning Resources to Tasks
      1. Assigning Resources to Tasks
      2. The Scheduling Formula: Duration, Units, and Work
      3. Assigning Additional Resources to a Task
      4. Project Management Focus: When Should Effort-Driven Scheduling Apply?
      5. Assigning Material Resources to Tasks
      6. Key Points
    5. 5. Formatting and Printing Your Plan
      1. Creating a Custom Gantt Chart View
      2. Drawing on a Gantt Chart
      3. Formatting Text in a View
      4. Formatting and Printing Reports
      5. Key Points
    6. 6. Tracking Progress on Tasks
      1. Saving a Project Baseline
      2. Tracking a Project as Scheduled
      3. Entering a Task’s Completion Percentage
      4. Entering Actual Values for Tasks
      5. Project Management Focus: Is the Project on Track?
      6. Key Points
  9. II. Advanced Project Scheduling
    1. 7. Fine-Tuning Task Details
      1. Adjusting Task Relationships
      2. Setting Task Constraints
      3. Viewing the Project’s Critical Path
      4. Interrupting Work on a Task
      5. Adjusting Working Time for Individual Tasks
      6. Changing Task Types
      7. Task Types and Effort-Driven Scheduling
      8. Entering Deadline Dates
      9. Entering Fixed Costs
      10. Setting Up a Recurring Task
      11. Key Points
    2. 8. Fine-Tuning Resource and Assignment Details
      1. Entering Multiple Pay Rates for a Resource
      2. Setting Up Pay Rates to Apply at Different Times
      3. Setting Up Resource Availability to Apply at Different Times
      4. Delaying the Start of Assignments
      5. Applying Contours to Assignments
      6. Applying Different Cost Rates to Assignments
      7. Entering Material Resource Consumption Rates
      8. Key Points
    3. 9. Fine-Tuning the Project Plan
      1. Examining Resource Allocations over Time
      2. Project Management Focus: Evaluating Resource Allocation
      3. Manually Resolving Resource Overallocations
      4. Leveling Overallocated Resources
      5. Examining Project Costs
      6. Checking the Project’s Finish Date
      7. Key Points
    4. 10. Organizing and Formatting Project Details
      1. Sorting Project Details
      2. Grouping Project Details
      3. Filtering Project Details
      4. Customizing Tables
      5. Customizing Views
      6. Key Points
    5. 11. Printing Project Information
      1. Printing Your Project Plan
      2. Project Management Focus: Communicating with Stakeholders
      3. Printing Views
      4. Printing Reports
      5. Key Points
    6. 12. Publishing Project Information Online
      1. Copying Project Information as a GIF Image
      2. Saving Project Information as a Web Page
      3. Changing the Look of a Project Web Page
      4. Key Points
    7. 13. Sharing Project Information with Other Programs
      1. Copying and Pasting with Project
      2. Generating a Project Summary Report for Word, PowerPoint, or Visio
      3. Opening Other File Formats in Project
      4. Saving to Other File Formats from Project
      5. Working with Project File Formats
      6. Charting Data in Excel with the Analyze Timescaled Data Wizard
      7. Key Points
    8. 14. Tracking Progress on Tasks and Assignments
      1. Updating a Baseline
      2. Saving Interim Plans
      3. Tracking Actual and Remaining Values for Tasks and Assignments
      4. Manually Entering Actual Costs
      5. Tracking Timephased Actual Work for Tasks and Assignments
      6. Project Management Focus: Collecting Actuals from Resources
      7. Rescheduling Incomplete Work
      8. Key Points
    9. 15. Viewing and Reporting Project Status
      1. Identifying Tasks That Have Slipped
      2. Project Management Focus: Getting the Word Out
      3. Examining Task Costs
      4. Examining Resource Costs
      5. Project Management Focus: What About All Those Other Costs?
      6. Reporting Project Cost Variance with a Stoplight View
      7. Key Points
    10. 16. Getting Your Project Back on Track
      1. Troubleshooting Time and Schedule Problems
      2. Troubleshooting Cost and Resource Problems
      3. Troubleshooting Scope-of-Work Problems
      4. Key Points
  10. III. Special Subjects
    1. 17. Applying Advanced Formatting
      1. Formatting Bar Styles in a Gantt Chart View
      2. Formatting the Network Diagram View
      3. Formatting the Calendar View
      4. Key Points
    2. 18. Customizing Project
      1. Working with the Organizer
      2. Recording Macros
      3. Editing Macros
      4. Customizing a Toolbar
      5. Key Points
    3. 19. Measuring Performance with Earned Value Analysis
      1. Viewing Earned Value Schedule Indicators
      2. Viewing Earned Value Cost Indicators
      3. Changing How Project Calculates Earned Value Numbers
      4. Key Points
    4. 20. Consolidating Projects and Resources
      1. Creating a Resource Pool
      2. Creating a Dedicated Resource Pool
      3. Viewing Assignment Details in a Resource Pool
      4. Updating Assignments in a Sharer Plan
      5. Updating a Resource’s Information in a Resource Pool
      6. Updating All Projects’ Working Times in a Resource Pool
      7. Linking New Project Plans to a Resource Pool
      8. Opening a Sharer Plan and Updating a Resource Pool
      9. Working with Consolidated Projects
      10. Creating Dependencies Between Projects
      11. Key Points
  11. IV. Introducing Project Server
    1. 21. Planning Work with Project Server
      1. Understanding the Key Pieces of Enterprise Project Management
      2. Building a New Plan from an Enterprise Template
      3. Staffing an Enterprise Project with Resources
      4. Publishing a Plan to Project Server
      5. Key Points
    2. 22. Tracking Work with Project Server
      1. Reporting Actual Work Through Project Web Access
      2. Reporting Actual Work Through Outlook
      3. Handling Actuals from Resources
      4. Keeping Stakeholders Informed
      5. Key Points
    3. 23. Managing Risks, Issues, and Documents with Project Server
      1. Managing Risks
      2. Managing Issues
      3. Managing Documents
      4. Key Points
  12. V. Appendixes
    1. A. A Short Course in Project Management
      1. Understanding What Defines a Project
      2. The Project Triangle: Seeing Projects in Terms of Time, Cost, and Scope
        1. Time
        2. Cost
        3. Scope
      3. Time, Cost, and Scope: Managing Project Constraints
      4. Managing Your Projects with Project
    2. B. What’s Next?
      1. Joining a Project Learning Community
      2. Joining a Project Management Learning Community
      3. Final Words
    3. Glossary
    4. About the Authors
      1. Carl S. Chatfield
      2. Timothy D. Johnson
      3. Acknowledgments
  13. Index
  14. About the Authors
  15. Copyright