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Microsoft® Office Outlook® 2007 Plain & Simple

Book Description

Get the fast facts that make learning Microsoft Office Outlook 2007 plain and simple! This no-nonsense guide uses easy numbered steps and concise, straightforward language that show the most expedient ways to learn a skill or solve a problem.

Table of Contents

  1. Microsoft® Office Outlook® 2007 Plain & Simple
    1. SPECIAL OFFER: Upgrade this ebook with O’Reilly
    2. Acknowledgments
    3. 1. Introduction: About This Book
      1. No Computerese!
        1. Useful Tasks...
        2. ...And the Easiest Way to Do Them
      2. A Quick Overview
      3. A Few Assumptions
      4. A Final Word (or Two)
    4. 2. What’s New in Outlook 2007
      1. A New Interface
        1. Using the Ribbon
        2. The Navigation Pane
        3. The To-Do Bar
      2. Instant Search
        1. Using the Query Builder
      3. Calendar Changes
        1. The Scheduling Assistant
        2. Using Calendar Overlays
      4. E-mail Changes
      5. Color Categories
    5. 3. Getting Started
      1. Outlook 2007 at a Glance
        1. Overview of Outlook Program Window
        2. Overview of an Outlook Item Window
      2. Starting and Exiting Outlook
        1. Start Outlook
        2. Exit Outlook
      3. Exploring Outlook’s Folders
        1. Using the Navigation Pane
        2. Use the Folder List
      4. Working with Outlook Items
        1. Review Items in a Folder
        2. Open an Item
      5. Setting Up E-Mail Accounts
        1. Importing E-Mail Accounts
        2. Add an E-Mail Account Manually
      6. Importing Data from Another Program
        1. Retrieve Internet Mail and Addresses
        2. Retrieve Data from Another Program
      7. Viewing Items and Folders
        1. Use the Outlook Today View
        2. Use the Current View Menu
        3. Set the Startup View
      8. Getting Help in Outlook 2007
        1. Ask a Quick Question
        2. Use Outlook’s Help Content
    6. 4. Writing and Sending E-Mail
      1. Writing an E-Mail Message
        1. Address an E-Mail Message
        2. Type Your Message Subject and Text
      2. Working with the Address Book
        1. Open the Address Book
        2. Find a Name in the Address Book
        3. E-Mail a Name in the Address Book
      3. Working with Distribution Lists
        1. Create a Distribution List
        2. Use a Distribution List
      4. Changing Message Text
        1. Edit Your Message
        2. Move and Copy Message Text
      5. Formatting Message Text
        1. Use a Rich Text or HTML Message Format
        2. Add Formatting to a Message
      6. Using Signatures
        1. Create a Signature
        2. Tell Outlook to Use Your Signature
      7. Working with HTML Stationery
        1. Select Stationery
        2. Edit Stationery
      8. E-Mailing a File
        1. Insert a Picture
        2. Attach a File
      9. Sending Messages
        1. Place a Message in the Outbox
        2. Transmit E-Mail Messages Manually
      10. Reviewing Sent Messages and Drafts
        1. Open the Sent Items Folder
        2. Open the Drafts Folder
    7. 5. Receiving and Reading E-Mail
      1. Receiving E-Mail
        1. Retrieve E-Mail Automatically
        2. Retrieve E-Mail Manually
      2. Reading E-Mail
        1. Locate New Messages
        2. Open Message Items
      3. Managing the Inbox Folder
        1. Delete Unneeded Messages
        2. Save Important Messages
        3. Print a Copy of a Message
      4. Working with Attachments
        1. Open an Attachment
        2. Save an Attachment
      5. Replying to and Forwarding E-Mail
        1. Reply to an E-Mail Message
        2. Forward an E-Mail Message
      6. Handling Junk Mail
        1. Turn on Junk E-Mail Filters
        2. Add to the Junk Mail Senders List
        3. Fine-tune the Junk Mail Filter
      7. Working with the Rules Wizard
        1. Create a Rule Based on a Message
        2. Create a Rule from Scratch
      8. Following Up on a Message
        1. Flag a Message for Follow-Up
        2. Set Follow-Up Flag Status
    8. 6. Using RSS Feeds in Outlook
      1. Adding an RSS Feed
        1. Adding an RSS Feed from a Quick Link
        2. Adding an RSS Feed Manually
      2. Viewing RSS Feeds
      3. Managing Folders
        1. Rename an RSS Folder
        2. Use a Different Folder (Change Folder Location)
      4. Managing Messages
        1. Mark and Unmark RSS Messages
        2. Move Messages Between Folders
        3. Download a Full Article
    9. 7. Working with Contacts
      1. Adding a New Contact
        1. Use E-Mail Message Information
        2. Use the Contact Window
      2. Inserting Items into a Contact Record
        1. Add an Outlook Item
        2. Add a File
      3. Viewing Your Contacts Folder
        1. Use the Contacts Folder
        2. Add a Contact in the Address Book
      4. Viewing Contact Information
        1. Print Contact Information
        2. Use the Activities Tab
        3. Display a Map
      5. Updating an Existing Contact
        1. Use the Contacts Folder
      6. Finding a Contact
        1. Scroll Through the Contacts Folder
        2. Use the Find A Contact Box
        3. Use the Advanced Find Dialog Box
      7. Organizing Your Contacts
        1. Use Folders
        2. Use Categories
        3. Customize Views
      8. Communicating with Contacts
        1. E-Mail a Contact
        2. Telephone a Contact
      9. Scheduling Meetings and Tasks for a Contact
        1. Request a Meeting with a Contact
      10. Sharing Contact Information
        1. Forward a Contact Item
        2. Forward a Contact Item as an Electronic Business Card
      11. Recording Journal Entries
        1. Log a Telephone Call
    10. 8. Managing a Calendar
      1. Viewing Your Calendar
        1. Use the Date Navigator
        2. Use the Calendar View
        3. Use the To-Do Bar
      2. Adding an Appointment
        1. Add an Appointment with the Menu
        2. Add an Appointment Right on the Calendar
      3. Adding an Event
        1. Describe the Event
        2. Change the Event’s Scheduled Date
      4. Setting Up a Meeting
        1. Create a Meeting in a Block of Time
        2. Specify a Meeting Date and Time Manually
      5. Updating Calendar Information
        1. Change an Appointment
        2. Update Event Information
        3. Reschedule a Meeting
      6. Inserting Items, Objects, and Files in a Calendar Item
        1. Add an Outlook Item
        2. Add a File
        3. Add an Object from a File
      7. Working with Reminders
        1. Add or Change a Reminder
      8. Sharing Calendar Information
        1. Forward a Calendar Item
        2. Forward an Item as an iCalendar
      9. Printing Calendars
        1. Print your Appointment Calendar
        2. Print a Calendar Item
    11. 9. Working with Tasks
      1. Viewing Your Tasks
        1. Open the Task Item Window
        2. Use the Task List
        3. Use the Task List in the Calendar
      2. Adding a Task
        1. Set the Task Name and Due Date
        2. Set or Change Task Properties
      3. Working with Recurring Tasks
        1. Create a Recurring Task
      4. Modifying and Updating a Task
        1. Mark a Task as Complete
        2. Delete a Completed Task
        3. Send a Status Report for an Assigned Task
      5. Inserting Items into a Task
        1. Add an Outlook item
        2. Add a File
      6. Assigning a Task to Someone Else
        1. Assign a Task
        2. Accept or Reject an Assigned Task
      7. Sharing Task Information
        1. Print a Task List
        2. Print a Task Item
        3. Forward a Task
    12. 10. Working with Notes
      1. Viewing Notes
        1. Open the Notes Folder
        2. Read a Note
      2. Creating a Note
        1. Add a Note
        2. Delete a Note
      3. Customizing the Notes Folder
        1. Change Note Color
        2. Change the Notes Folder View
      4. Sharing Notes
        1. E-Mail a Note
        2. Print a Note
        3. Copy or Cut a Note
    13. 11. Using the Journal
      1. Add and View Journal Items
        1. Add a Journal Item in the Journal Folder
        2. Log a Telephone Call
        3. View Journal Items in a Timeline
        4. View Journal Items as a List
      2. Create Journal Items Automatically
        1. Track Time Spent on Documents and Other Items
        2. Turn Off Automatic Journaling
    14. 12. Managing Items and Folders
      1. Using Categories
        1. Categorize an Item
        2. Assign Multiple Categories
        3. Add Categories to Your Category List
        4. Rename a Category
        5. Delete a Category
      2. Using Search Folders
        1. Use an Existing Search Folder
        2. Create a Custom Search Folder
        3. Modify a Search Folder
      3. Organizing with Folders
        1. Create a New Folder
        2. Move Items to a Folder
        3. Move Items Without Dragging
      4. Cleaning Up Folders
        1. Use the Mailbox Cleanup Tool
      5. Deleting Items
        1. Deleting an Item
        2. Emptying the Deleted Items Folder
    15. 13. Managing Your Outlook Files
      1. Working with Outlook Data Files
        1. Create a New Data File
      2. Importing and Exporting Items
        1. Import Items into Outlook
        2. Export Items from Outlook
      3. Backing Up and Restoring a Data File
        1. Back Up Outlook Data
        2. Restore Outlook Data
      4. Archiving Outlook Data Files
        1. Set the AutoArchive Options
        2. Archive an Outlook Data File
      5. Working with Offline Folders
        1. Configure Outlook for Cached Exchange Mode
        2. Synchronize Offline Folders
    16. 14. Customizing Outlook
      1. Using Read and Delivery Receipts
        1. Use Read and Delivery Receipts on Individual Messages
      2. Choosing Message Formats
        1. Select a Format for the Open Message
        2. Select a Default Message Format
      3. Setting Calendar Options
        1. Set the Work Week
        2. Add Holidays
      4. Customizing the Navigation Pane
        1. Show or Hide the Navigation Pane
        2. Add a Shortcut Group to the Navigation Pane
        3. Dragging Items to Create Shortcuts
        4. Adding Shortcuts to Non-Outlook Items
      5. Customizing the Outlook Toolbars
        1. Add or Remove a Toolbar
        2. Create a New Toolbar
    17. About the Author
    18. Choose the Right Book for You
      1. Published and Upcoming Titles
        1. Plain & Simple
        2. Step by Step
        3. Inside Out
    19. Index
    20. About the Author
    21. SPECIAL OFFER: Upgrade this ebook with O’Reilly