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Mac at Work

Book Description

Bridge the gap between using a Mac at home and at the office

Now that you love your Mac at home, you want to use one at the office without missing a beat of productivity or professionalism. This unique guide shows you how. You'll find best Mac business practices for handling word processing, spreadsheet and presentation creation, task and project management, and graphics. The book also explores topics such as hardware maintenance, how to synchronize with multiple computers, data backup, and communication with Windows networks.

  • Covers the nuts and bolts of using a Mac at work, including synchronizing with multiple computers, backing up data, and communicating with Windows networks

  • Goes beyond simple coverage of Microsoft Office or iWork to show you how to professionally create and interact with typical office systems and documents

  • Provides best software and best practices for creating and using spreadsheets, word processing documents, and slide presentations on a Mac

  • Gives you helpful guidelines and suggestions that can be lacking in an office where the IT department is focused primarily on PCs

Find out the best ways to use your Mac in the office and get more productive than ever!

Table of Contents

  1. Mac at Work
    1. Credits
    2. About the Author
  2. Introduction
    1. Conventions
      1. Mouse Conventions
      2. Menu commands
      3. Keyboard conventions
      4. Acknowledgments
  3. A Tour of the Mac
    1. A Macintosh History Lesson
    2. The Mac Family
      1. The desktops
        1. The Mac Pro
        2. The iMac
        3. The Mac Mini
      2. The laptops
        1. The MacBook
        2. The MacBook Pro
        3. The MacBook Air
      3. Which Mac is right for you?
    3. A Tour of the Mac OS X User Interface
    4. Installing, Removing, and Updating Applications
      1. Installing applications
      2. Removing Mac OS X applications
      3. Getting Mac OS X updates
    5. File Management
    6. Maintenance and Troubleshooting
      1. Basic maintenance
      2. Disk defragmentation
      3. Getting help
  4. Backing Up
    1. Why Back Up?
    2. Apple’s Backup Tools
      1. Time Machine
        1. Restoring files with Time Machine
        2. External disks and Time Machine
        3. Which hard disk for Time Machine?
      2. Time Capsule
    3. Cloning Your Mac
    4. Disk Status and Recovery
    5. File-Specific Backup
    6. Network Data Backup
    7. Online Backup
    8. Offsite Backup Services
      1. Privacy and security
      2. Backup speed
    9. Backup Strategies Compared
      1. Test your backups
      2. Backup redundancy
      3. Sample backup plans
        1. The home office’s backup plan
        2. The Mac office’s backup plan
  5. Useful Utilities
    1. TextExpander
    2. Default Folder X
    3. Hazel
    4. LaunchBar
  6. The Internet and Your Mac
    1. The Web Browser Options
      1. Apple Safari
      2. Mozilla Firefox
      3. Google Chrome
      4. Choosing a browser
    2. Bookmark Syncing
    3. Taming Flash
    4. RSS
    5. Instapaper
    6. Web 2.0 and the Future
  7. Using E-mail
    1. E-mail Protocols
      1. POP e-mail
      2. IMAP e-mail
    2. Mail Clients
      1. Apple Mail
      2. Apple Mail add-ons
        1. Mail Act-On
        2. MailTags
        3. MailSteward
      3. Gmail
      4. Microsoft Outlook and Entourage
    3. Microsoft Exchange and the Mac
      1. Microsoft Outlook and Entourage
      2. Apple Mail, iCal, and Address Book
    4. Using Lotus Notes or Novell GroupWise
    5. Fighting Spam
    6. E-mail Best Practices
      1. Inbox management
      2. Folder management
      3. E-mail notification
  8. Contacts and Calendars
    1. Contacts
    2. Web Contact Tools
    3. Calendars
      1. iCal
      2. BusyCal
      3. Google Calendar
    4. Integrated Calendars and Contacts
      1. Microsoft Outlook and Entourage
      2. Daylite
    5. Shipping with Your Mac
  9. Macs and Mobile Devices
    1. iOS Devices
      1. iTunes Sync
      2. Backing up
      3. Dangers of file-sharing
      4. The Missing Sync for iPhone
    2. Other Devices
      1. BlackBerry and the Mac
      2. Android and the Mac
      3. Windows Mobile, Windows Phone 7, and the Mac
      4. WebOS and the Mac
      5. Other devices
  10. Talking to Your Mac
    1. Mac OS X Speech Tools
    2. Dragon Dictate
      1. Dictating to your Mac
      2. Using voice commands
      3. Vocabulary Editor
    3. MacSpeech Scribe
  11. Task Management
    1. Task-Management Fundamentals
      1. Capture
      2. Organize
      3. Process
      4. Review
    2. Task-Management Software
      1. iCal tasks
      2. Remember the Milk
      3. Things
      4. OmniFocus
        1. Collecting tasks and sorting your Inbox
        2. Organizing and processing tasks
        3. Reviewing tasks
  12. Notes and Outlines
    1. OmniOutliner
    2. Circus Ponies NoteBook
    3. Evernote
    4. MindNode Pro
    5. Notational Velocity
    6. Livescribe Pulse Smartpen
  13. Word Processing
    1. Microsoft Word
    2. Apple iWork Pages
    3. Scrivener
    4. Writing sans Distraction
    5. Cleaning Dirty Text
    6. Web-Based Word Processing
  14. Managing PDF Files
    1. Creating PDFs
    2. PDF Applications
      1. Preview
      2. PDFpen
      3. PDFpenPro
      4. Adobe Acrobat Pro
    3. Which PDF Document Application?
    4. Converting PDF Documents
  15. Graphics for Business
    1. OmniGraffle
      1. The drawing tools
        1. The Selection tool
        2. The Shape tool
        3. The Line tool
        4. The Text tool
        5. The Pen tool
        6. The Diagramming tool
        7. The Style Brush tool
      2. The Rubber Stamp tool
      3. The Magnet tool
      4. The Zoom tool
      5. The Hand tool
      6. The Browse tool
      7. Using stencils
      8. Inspectors
      9. Organizational charts
    2. Apple Preview
      1. Preview image tools
      2. Removing backgrounds
    3. Other Graphics Software
  16. Presentations
    1. Keynote versus PowerPoint
    2. Apple iWork Keynote
      1. Creating a presentation
      2. Outlines and Keynote
      3. Using objects
      4. Animations and transitions
      5. Timelines
      6. Presentation day
      7. Other uses for Keynote
    3. Microsoft PowerPoint
    4. Presentation Mojo
  17. Spreadsheets
    1. Microsoft Excel
    2. Apple iWork Numbers
    3. Google Spreadsheets
    4. OpenOffice
    5. OmniGraphSketcher
    6. Pie Charts or Bar Charts?
  18. Databases
    1. FileMaker Pro
      1. Using FileMaker Pro
      2. Sharing data with FileMaker Pro
    2. Bento
      1. Creating a database with Bento
      2. Data fields
      3. Sharing Bento libraries
      4. Enhancing Mac OS X applications
    3. Databases and Spreadsheets
  19. Project Management
    1. How Henry Gantt Became Famous
    2. Desktop Project Management
      1. OmniPlan
      2. FastTrack Schedule
    3. Working with Microsoft Project
    4. Web Tools
      1. Basecamp
      2. Tom’s Planner
  20. Billing and Invoicing
    1. QuickBooks
    2. AccountEdge
    3. Billings
    4. Getting Help with Accounting
    5. Personal Finance
  21. The Paperless Mac
    1. Getting Paper Records on Your Mac
    2. Saving Electronic Records
    3. Organizing Scanned Documents
    4. OCR and Stored Documents
    5. Faxing on a Mac
  22. Networking
    1. The Mac Server Network
    2. File Sharing
      1. Sharing files from a Mac
      2. Sharing Files from a Windows PC
      3. Online file sharing
      4. Sharing external media
    3. Sharing Printers
    4. Remote Access
      1. Microsoft Remote Desktop Connection
      2. CoRD
      3. VNC applications
      4. Apple Remote Desktop
      5. Back to My Mac
  23. Synchronization
    1. Local Syncing
    2. Internet Synchronization Tools
      1. MobileMe
      2. Dropbox
      3. Box.net
  24. Windows on Your Mac
    1. Why Windows?
    2. Boot Camp
      1. Installing Boot Camp
      2. Using Boot Camp
    3. Desktop Virtualization Software
      1. Parallels Desktop
      2. Fusion
      3. VirtualBox
      4. Which virtual machine application?
    4. CrossOver Mac
    5. Windows AntiVirus Software and Backup
    6. What about Linux?
  25. Security
    1. Physical Security
    2. Insuring Your Mac
      1. AppleCare
      2. Theft, loss, and damage policies
    3. Data Security
      1. System password
      2. Data encryption
        1. File Vault
        2. Mac OS X secured disk images
        3. PGP encryption
      3. Using the firewall
    4. Viruses and Other Malware
      1. Viruses and antivirus software
      2. Trojan horse attacks
      3. Phishing
    5. Managing Passwords
    6. Security and Mac OS X Server
  26. Mac Automation
    1. Automator
      1. Resizing images
      2. Creating an action
      3. Creating a service
    2. AppleScript
      1. AppleScript Editor
      2. Some simple scripts
      3. Script Debugger
  27. Debunking Myths about Macs
    1. Macs aren’t secure
    2. Macs can’t be managed as easily as PCs
    3. Macs will slow down the network
    4. Macs aren’t standards-compliant
    5. Macs won’t work with ActiveX
    6. Macs are not PCs
    7. Macs are expensive
    8. Macs don’t run Windows
    9. Macs don’t work with Exchange Server
    10. There are no work applications for the Mac
    11. Macs are a fad. It’ll never last
    12. The Mac is a toy, not a real computer