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iWork® '09 For Dummies®

Book Description

Dress up office documents the Apple way with iWork '09 and this friendly guide

If you're a Mac lover and want to explore life outside of that "other productivity suite," here's your chance to dress up your docs with Apple's iWork '09 and this easy-to-follow guide from Mac technology expert, Jesse Feiler. He draws on 20 years of experience with Apple software to share his secrets of producing fun and creative files using Apple iWork '09.

Explore iWork's word processing software, called Pages, and start cranking out text that not only reads well, it looks great. Add style to your spreadsheets with Numbers. And produce dazzling presentations with Keynote--all of it with iWork's special bells and whistles that will give your everyday documents extra Apple style. Discover how to:

  • Use this creative office productivity suite for your Mac

  • Harness the creative possibilities of iWork for home or office

  • Write text documents that look great, too

  • Crunch numbers and build spreadsheets that look great with Numbers

  • Easily build presentations that include multimedia and more

Why work when you can iWork with this great guide-and have some fun, too!

Table of Contents

  1. Copyright
  2. About the Author
  3. Author's Acknowledgments
  4. Publisher's Acknowledgments
  5. 1. Introduction
    1. How This Book Is Organized
    2. Icons Used in This Book
    3. Where to Download the Example Files
  6. I. Introducing iWork '09
    1. 1. Starting Out with iWork '09
      1. 1.1. Living the Suite Life
        1. 1.1.1. Official business
        2. 1.1.2. One piece at a time
          1. 1.1.2.1. Pages
          2. 1.1.2.2. Numbers
          3. 1.1.2.3. Keynote
      2. 1.2. The Big Difference
        1. 1.2.1. It's all about communication
        2. 1.2.2. Do it once, do it right, and reuse it
          1. 1.2.2.1. Customizing with themes and templates
          2. 1.2.2.2. Reusing parts of documents
          3. 1.2.2.3. Sharing styles
          4. 1.2.2.4. Letting your Mac do the work
    2. 2. Working Effectively
      1. 2.1. The Menu System
        1. 2.1.1. The Application menu in Pages, Numbers, and Keynote
        2. 2.1.2. The File menu
        3. 2.1.3. The Edit menu
        4. 2.1.4. The Insert menu
        5. 2.1.5. The Slide menu (Keynote)
        6. 2.1.6. The Table menu (Numbers)
        7. 2.1.7. The Format menu
          1. 2.1.7.1. Formatting fonts with menu commands
          2. 2.1.7.2. Formatting text with menu commands
        8. 2.1.8. The Arrange menu
        9. 2.1.9. The View menu
        10. 2.1.10. The Play menu (Keynote)
        11. 2.1.11. The Windows menu
        12. 2.1.12. The Share menu
      2. 2.2. Shortcuts
      3. 2.3. Standard Elements
        1. 2.3.1. The iWork window
        2. 2.3.2. The iWork Toolbar
        3. 2.3.3. Colors window
          1. 2.3.3.1. Coloring a selected object using the Colors window
          2. 2.3.3.2. Coloring a nonselected object using the Colors window
          3. 2.3.3.3. Saving a color in your color palette
          4. 2.3.3.4. Coloring a selected object using the palette
          5. 2.3.3.5. Coloring a nonselected object using the palette
          6. 2.3.3.6. Copying a color from the screen
          7. 2.3.3.7. Setting opacity
          8. 2.3.3.8. Advanced color management
        4. 2.3.4. The Fonts window
          1. 2.3.4.1. Selecting fonts
          2. 2.3.4.2. Previewing fonts
          3. 2.3.4.3. Setting basic effects
          4. 2.3.4.4. Applying text shadows
          5. 2.3.4.5. Customizing typography
          6. 2.3.4.6. Managing collections
    3. 3. Tooling around the Toolbar
      1. 3.1. Looking at the Toolbar
        1. 3.1.1. The toolbar buttons on the left side
        2. 3.1.2. The toolbar buttons in the center
        3. 3.1.3. The toolbar buttons on the right side
      2. 3.2. Using the Toolbar View Button to Customize the Window
      3. 3.3. Creating Shapes
        1. 3.3.1. Inserting a predrawn shape from the toolbar
        2. 3.3.2. Inserting a predrawn shape with the mouse
        3. 3.3.3. Inserting a shape from the menu bar
        4. 3.3.4. Editing a shape
        5. 3.3.5. Editing a shape's geometry
      4. 3.4. Creating Tables and Charts
        1. 3.4.1. Creating a table
        2. 3.4.2. Creating charts
      5. 3.5. Including Comments
      6. 3.6. Customizing the Toolbar
    4. 4. Inspecting the Inspectors
      1. 4.1. Using Inspectors
      2. 4.2. Formatting Text with Text Inspector
        1. 4.2.1. Colors & Alignment settings
        2. 4.2.2. Spacing settings
      3. 4.3. Formatting Graphics with Graphic Inspector
        1. 4.3.1. Filling an object with color
        2. 4.3.2. Creating a gradient fill
        3. 4.3.3. Placing an image inside a graphic
        4. 4.3.4. Using a tinted image fill
        5. 4.3.5. Choosing stroke settings
      4. 4.4. Adding Images to Your Documents
        1. 4.4.1. Masking images with shapes
        2. 4.4.2. Checking and setting positions with Metrics inspector
        3. 4.4.3. Adjusting images
      5. 4.5. Using Media Browser
      6. 4.6. Adjusting Table Settings
        1. 4.6.1. Setting cell and table properties
        2. 4.6.2. Setting formats and formulas for cells
        3. 4.6.3. Setting a conditional format
        4. 4.6.4. Setting a formula
      7. 4.7. Adjusting Chart Settings
      8. 4.8. Managing Links
      9. 4.9. Setting QuickTime Options
  7. II. Turning the Page with Pages
    1. 5. Getting to Know Pages
      1. 5.1. Two Faces of Pages Documents
        1. 5.1.1. Word processing documents
        2. 5.1.2. Page layout documents
        3. 5.1.3. Text boxes
        4. 5.1.4. Document types
      2. 5.2. Choosing Basic Templates
        1. 5.2.1. Word processing templates
        2. 5.2.2. Page layout templates
      3. 5.3. Creating a Document
        1. 5.3.1. From a template
        2. 5.3.2. From a default template
        3. 5.3.3. From scratch
      4. 5.4. Setting Pages Preferences for All Documents
        1. 5.4.1. General preferences
        2. 5.4.2. Rulers preferences
        3. 5.4.3. Auto-Correction preferences
          1. 5.4.3.1. Basic Auto-Correction preferences
          2. 5.4.3.2. Modifying auto-detected email and Web addresses
          3. 5.4.3.3. Setting symbol and text substitution
      5. 5.5. Saving Your Work
      6. 5.6. Creating a Template from a Document
    2. 6. Editing Word Processing Documents
      1. 6.1. Managing Paragraphs
        1. 6.1.1. Setting vertical spacing
        2. 6.1.2. Setting indents with an inspector
        3. 6.1.3. Setting indents with the ruler
        4. 6.1.4. Setting tabs
        5. 6.1.5. Setting pagination
      2. 6.2. Using Headers and Footers
        1. 6.2.1. Constructing a header
        2. 6.2.2. Moving headers and footers
        3. 6.2.3. Using section headers and footers
      3. 6.3. Using the Sections Menu to Add and Reuse Sections
      4. 6.4. Navigating through a Document
    3. 7. Editing Page Layout Documents
      1. 7.1. Analyzing the Templates
      2. 7.2. Starting with a Simple Template
      3. 7.3. Modifying the Title
      4. 7.4. Changing the Image
      5. 7.5. Setting the Main Text
      6. 7.6. Automatically Inserting Your Phone Number in the Flyer
        1. 7.6.1.
          1. 7.6.1.1. Creating a Me card in Address Book
          2. 7.6.1.2. Using the Merge or Sender field
      7. 7.7. Changing the Info on the Tear-Off Tabs
    4. 8. Using Text Boxes
      1. 8.1. Creating a Simple Text Box
        1. 8.1.1. Creating the text box
        2. 8.1.2. Modifying the text box
        3. 8.1.3. Customizing the text box
        4. 8.1.4. Wrapping around the text box
          1. 8.1.4.1. Setting how the text box causes wrapping
          2. 8.1.4.2. Setting how the text box causes text fitting
      2. 8.2. Creating an Inline Text Box for a Word Processing Document
      3. 8.3. Flowing Text between Text Boxes
        1. 8.3.1. Creating a text flow link
        2. 8.3.2. Joining two text boxes
      4. 8.4. Adding Objects to Text Boxes
    5. 9. Fine-Tuning Your Pages Documents
      1. 9.1. Using the Format Bar
      2. 9.2. Formatting Text with Styles
        1. 9.2.1. Showing the Styles drawer
        2. 9.2.2. Using the Styles drawer controls
        3. 9.2.3. Handling style changes
        4. 9.2.4. Changing style on a one-time basis
        5. 9.2.5. Managing styles
      3. 9.3. Searching for Text
      4. 9.4. Navigating with Thumbnails
    6. 10. Improving Your Documents
      1. 10.1. Using Comments
        1. 10.1.1. Showing and hiding the Comments pane
        2. 10.1.2. Creating a comment
        3. 10.1.3. Printing a comment
      2. 10.2. Tracking Changes
        1. 10.2.1. Setting up Track Changes preferences
        2. 10.2.2. Starting and stopping Track Changes
        3. 10.2.3. Viewing (and not viewing) changes
        4. 10.2.4. Pausing Track Changes
        5. 10.2.5. Accepting and rejecting changes
        6. 10.2.6. Printing a clean copy without changes
    7. 11. Advanced Word Processing Techniques
      1. 11.1. Working with Sections for Improved Formatting of Long Documents
        1. 11.1.1. Adding a section to a document
        2. 11.1.2. Rearranging sections
      2. 11.2. Formatting Your Document and Sections
        1. 11.2.1. Setting document information
        2. 11.2.2. Setting document margins
        3. 11.2.3. Setting multiple columns
        4. 11.2.4. Paginating your document
      3. 11.3. Creating and Updating Tables of Contents
  8. III. Counting on Numbers
    1. 12. Getting to Know Numbers
      1. 12.1. Taming the Spreadsheet Jungle with Tables
        1. 12.1.1. Adding tables to spreadsheets
        2. 12.1.2. Working with tables
          1. 12.1.2.1. Selecting tables
          2. 12.1.2.2. Moving and resizing tables
          3. 12.1.2.3. Selecting table cells
      2. 12.2. Creating a Numbers Document
        1. 12.2.1. Creating the document
        2. 12.2.2. Exploring the Travel Planner document
          1. 12.2.2.1. Sheet
          2. 12.2.2.2. Toolbar
          3. 12.2.2.3. Format bar
          4. 12.2.2.4. Sheets pane
          5. 12.2.2.5. Styles pane
          6. 12.2.2.6. Instant calculation results
    2. 13. Creating and Editing Numbers Documents
      1. 13.1. Creating Sheets and Tables
        1. 13.1.1. Creating sheets
        2. 13.1.2. Creating tables
      2. 13.2. Working with Headers
        1. 13.2.1. Adjusting the number of header rows and columns in a table
        2. 13.2.2. Formatting headers and creating a new style
      3. 13.3. Formatting Cells
        1. 13.3.1. Using basic formats for cells
        2. 13.3.2. Using special formats for cells
    3. 14. Using Formulas and Functions
      1. 14.1. Starting to Use Formulas
        1. 14.1.1. Using a formula to summarize data
        2. 14.1.2. Creating formulas using the SUM function and a range of cells
        3. 14.1.3. Creating formulas by selecting individual cells
        4. 14.1.4. Editing formulas
        5. 14.1.5. Refining cell references
        6. 14.1.6. Creating a multisheet and multitable summary
        7. 14.1.7. Using the format bar with formulas
        8. 14.1.8. Using Formula List
      2. 14.2. Working with Functions
      3. 14.3. Using Lookup Functions
    4. 15. Working with Charts
      1. 15.1. Creating a Chart
        1. 15.1.1. Describing a chart
        2. 15.1.2. Creating a chart from scratch
        3. 15.1.3. Creating a chart from a table
        4. 15.1.4. Creating a chart from part of a table
        5. 15.1.5. Modifying a chart's data
        6. 15.1.6. Moving charts and tables
        7. 15.1.7. Evaluating your charts
      2. 15.2. Using Chart Inspector
        1. 15.2.1. Changing chart types
        2. 15.2.2. Changing chart colors
        3. 15.2.3. Formatting chart titles, legends, and bar formats
        4. 15.2.4. Setting axes, labels, ticks, and grids
        5. 15.2.5. Adjusting series in Chart inspector
    5. 16. Formatting and Printing Numbers Documents
      1. 16.1. Formatting Multiple Charts on a Single Sheet
        1. 16.1.1. Formatting charts on a single sheet
        2. 16.1.2. Print charts on a single sheet
      2. 16.2. Sorting and Reorganizing Data
        1. 16.2.1. Sorting data with the Reorganize dialog
        2. 16.2.2. Using data categories
        3. 16.2.3. Finding data
  9. IV. Presenting Keynote
    1. 17. Getting to Know Keynote
      1. 17.1. Creating Effective Presentations
        1. 17.1.1. Making your presentations effective
        2. 17.1.2. Using documents that move
        3. 17.1.3. Working on a small scale
      2. 17.2. Introducing the Keynote Themes
      3. 17.3. Slide Masters Provide Consistency and Save Time
        1. 17.3.1. Creating your presentation title
        2. 17.3.2. Structuring your presentation
        3. 17.3.3. Providing bulleted content
        4. 17.3.4. Using a Q&Amp;A slide
      4. 17.4. Creating Handouts, Outlines, and Notes
    2. 18. Creating a Keynote Presentation
      1. 18.1. Exploring the Keynote Window
        1. 18.1.1. The Navigator
        2. 18.1.2. Slide outlines
        3. 18.1.3. Master slides
        4. 18.1.4. The light table
        5. 18.1.5. Presenter notes
        6. 18.1.6. Comments
      2. 18.2. Creating Your Own Keynote Presentation
    3. 19. Presenting a Keynote Presentation
      1. 19.1. Choosing Your Presentation Options
      2. 19.2. Setting Presentation Preferences
        1. 19.2.1. Setting preferences for two displays
        2. 19.2.2. Slideshow preferences
        3. 19.2.3. Presenter Display preferences
        4. 19.2.4. Remote preferences
    4. 20. Improving Your Keynote Presentation
      1. 20.1. Creating Different Types of Presentations
        1. 20.1.1. Reviewing the slide masters
        2. 20.1.2. Planning your presentation
      2. 20.2. Adding Motion to Your Presentation
        1. 20.2.1. Adding a movie to a slide
        2. 20.2.2. Adding a transition between slides
        3. 20.2.3. Adding builds within slides
      3. 20.3. Adding Sound to Your Presentation
        1. 20.3.1. Recording a slideshow
        2. 20.3.2. Using the recorded slideshow
        3. 20.3.3. Adding an iTunes song
  10. V. The Part of Tens
    1. 21. Ten Ways to Share Content
      1. 21.1. Sharing Content with MobileMe
      2. 21.2. Sharing Content with People on Your Network
      3. 21.3. Sharing Content on iWeb
      4. 21.4. Sharing Content Using Send To
      5. 21.5. Using Media from iPhoto, iTunes, and iMovie
      6. 21.6. Using PDF Files as Images
      7. 21.7. Adding Hyperlinks to iWork Documents
      8. 21.8. Moving Data from Other Applications into iWork
    2. 22. Ten Ways to Let iWork Do the Work for You
      1. 22.1. Finding and Browsing the Pages AppleScript Dictionary
      2. 22.2. Creating a Script
        1. 22.2.1. Counting tables on a Pages page
        2. 22.2.2. Adding a table to a Pages document
        3. 22.2.3. Retrieving properties about a table in Pages
        4. 22.2.4. Setting properties for a table in Pages (version 1)
        5. 22.2.5. Setting properties for a table in Pages (version 2)
      3. 22.3. Using Automator with Keynote
      4. 22.4. Using Automator with Images
      5. 22.5. Using Automator with Multiple Files
      6. 22.6. Looping Around Automator
  11. A. Using iWork.com
    1. A.1. Logging On to iWork.com
    2. A.2. Sharing Documents with iWork.com
    3. A.3. Viewing Your Shared Documents
    4. A.4. Inviting People to View Shared Documents
    5. A.5. Adding Document Notes
    6. A.6. Adding comments to document objects
  12. B. Chapter Guide to iWork Techniques