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Google Drive and Docs in 30 Minutes (2nd Edition), 2nd Edition

Book Description

The top-selling guide to Google’s free online office suite is now available in a revised and expanded second edition! Thirty minutes is all you'll need to get up to speed with Google Drive, Google Docs, Google Sheets, and Google Slides, the free online productivity suite and alternative to Microsoft Office. Millions of people use the software every day. You can use Drive, Docs, Sheets, and Slides to perform the following tasks: • Write letters and reports• Crunch numbers and create online data entry forms • Give presentations • Collaborate online with classmates and colleagues• Convert Microsoft Office documents to Google formats, and vice versa • Print documents, drawings, and spreadsheets• Export PDFs • Make pie charts, bar charts, and simple tables• Publish documents and spreadsheets onlineAfter covering registration, file creation and other basics, Google Drive and Docs In 30 Minutes (2nd Edition) zeroes in on the most important time-saving tips and productivity tools. Highlights include:• Converting files between Microsoft Office and Google formats.• Best practices for organizing files in Google Drive.• What to expect with collaboration and sharing.• The pros and cons of Google’s mobile apps for Drive, Docs, Sheets, and Slides.• Accessing older versions of files.• How to publish your documents to the Web for colleagues or members of the public to view.• Functions, sorting and filtering in Google Sheets (with examples).• Using Web Forms to gather data.• Google Slides: Is it a suitable alternative to Microsoft PowerPoint?• Working with offline files.• Downloading third-party apps.The tone of Google Drive and Docs In 30 Minutes is friendly and easy to understand, with lots of step-by-step instructions, screenshots, and examples. The guide can be used by anyone with a PC, Mac, or Chromebook. It also includes instructions for using Drive, Docs, Sheets, and Slides on Android and iOS phones and tablets. Google Drive and Docs In 30 Minutes is authored by Ian Lamont, an award-winning technology and business journalist. He has written several books in the "In 30 Minutes" series, including Dropbox In 30 Minutes, Twitter In 30 Minutes, and Excel Basics In 30 Minutes.

Table of Contents

  1. Cover
  2. What readers are saying about In 30 Minutes guides
  3. More In 30 Minutes guides
  4. Title page
  5. Copyright information
  6. Contents
  7. Introduction: Why you need to use Google’s free office suite
  8. Chapter 1: Getting started with Drive and Google’s mobile apps
    1. What’s the difference between Google Drive and Google Docs?
    2. Registration
      1. How to activate a new Google Account on a PC, Mac, or Chromebook
    3. Why you should use Google’s mobile apps
      1. What the different apps do
      2. Installing apps on Android and iOS
    4. Navigating the main screen in Google Drive
      1. New button
      2. My Drive
      3. Incoming, Recent, Starred and Trash
      4. Special options for selected files and folders
      5. Preview mode
    5. Organizing Google Drive
      1. How to use search in Google Drive
      2. How to use folders
    6. Printing
      1. Printing with a wired printer
      2. Google Cloud Print and wireless printers
      3. Google Cloud Print and wired printers
    7. Working with Microsoft Office formats
      1. Direct editing of Microsoft Office formats
      2. Converting Microsoft Office formats to Google formats
  9. Chapter 2: Google Docs
    1. Docs basics
    2. Navigating Google Docs (browser/Chromebook)
    3. Navigating Google Docs (Android/iOS)
    4. How to create a new document in Docs
      1. Android/iOS
    5. How to rename a document
      1. Android/iOS
    6. How to format a document
    7. Inserting images, page numbers, and more
    8. Import and export options
      1. Exporting Word, PDF, and text formats
    9. How to publish to the Web
    10. How to import documents from other programs
      1. Google Drive
      2. Google Docs (browser/Chromebook)
      3. Google Docs (Android/iOS app)
    11. Templates and more
      1. Templates
      2. Translate Document
      3. Research, Collaboration, Offline Editing, and Add-ons
  10. Chapter 3: Google Sheets and Google Forms
    1. How to create and rename spreadsheets
    2. Import options
    3. Export options
    4. Functions and calculations
      1. Spreadsheet terminology
      2. Your first formula
      3. How to create a series of numbers using Auto-fill
      4. SUM and simple math functions
    5. Formatting numbers and cells
    6. Sorting and filtering data
      1. Temperatures example
      2. How to make a manual list
    7. Charts and graphs
      1. How to make a chart or graph
    8. Taking spreadsheets to the next level with Google Forms
      1. How to use Google Forms to gather data
      2. How to create a form
  11. Chapter 4: Google Slides
    1. Creating and launching presentations
      1. How to import and convert PowerPoint files
      2. How to export a presentation
      3. How to add slides to a presentation
    2. Editing features of Google Slides
      1. How to change a theme
      2. How to format elements in Slides
      3. How to add new lines, boxes, and other elements
      4. How to manipulate slide elements
    3. Transitions and animations
      1. How to create transitions
      2. How to create animations
      3. How to set up transitions
    4. Online options
      1. How to publish a presentation on the Web
  12. Chapter 5: Google Drawings and other apps
    1. What can you do with Drawings?
      1. How to create objects in Drawings
      2. How to delete objects in Drawings
      3. How to publish a drawing to the Web
    2. Accessing other apps in Google Drive
      1. How to download other apps
  13. Chapter 6: Collaboration
    1. What to expect when collaborating in Google Drive
    2. Different modes of collaboration
    3. Setting up collaboration
      1. How to invite collaborators
      2. How to enable public editing
      3. How to share a Google Drive folder
    4. How to restrict other editors from sharing a file or folder
    5. How to remove collaborators from a file or folder
    6. Tracking edits in shared files
    7. Contacting collaborators
  14. Chapter 7: Offline access and local file storage
    1. Working offline
      1. Offline setup
    2. Working with offline files and storage in Google Drive
      1. How to install Google Drive on a PC or Mac
      2. Accessing preferences via the Google Drive icon
      3. How to add files to Google Drive using a PC or Mac
    3. Versioning in Google Drive
      1. How to revert to an old version of a Google Docs file
      2. How to view an old version of a non-Google file
    4. Disconnecting the Google Drive application
      1. Removing the Google Drive application from a desktop or laptop
      2. Removing the Google Drive app from mobile devices
  15. A personal message from the author, and a request
  16. About the author
  17. Glossary
  18. Keyboard shortcuts for Google Drive
    1. Google Drive home screen
    2. Google Docs, Sheets, Slides, and Drawings