You are previewing Fast Projects: Project Management When Time is Short.

Fast Projects: Project Management When Time is Short

Cover of Fast Projects: Project Management When Time is Short by Fergus O’Connell Published by FT Press
  1. Copyright
    1. Dedication
  2. Books to make you better
  3. Acknowledgements
  4. List of figures
  5. About the author
  6. Introduction
  7. 1. Say ‘We’ll Take a Look at It’
    1. Don’t agree to something that’s impossible
    2. Projects are dangerous things
    3. The project ‘missile’
    4. ‘Defusing’ the warhead
  8. 2. Figuring Out the Goal of Your Project
    1. How to figure out the goal of your project
    2. Example of figuring out the goal of a project
      1. What event marks the end of this project?
      2. Make a list
      3. A point in time
    3. Bounding the goal
    4. Controlling changes to the goal
    5. The customer is always right
    6. Making sure you pick the right goal
    7. Shortening your project
  9. 3. Figuring Out What Work Has to Be Done
    1. Get the right people
    2. Identify the big pieces of work
    3. Identify all the little jobs
    4. Where you don’t know something, make an assumption
    5. Build a work breakdown structure (WBS)
      1. The parameters of a job
    6. The problem in estimating
      1. Estimating properly
      2. Making the method work
    7. Duration and work
    8. The project management job
    9. What you have to do if you’re the project manager
    10. Example of the 10% calculation
    11. Example of using this method to build a WBS
    12. How to estimate absolutely anything
    13. Shortening your project
    14. Why the one-day level of detail?
  10. 4. Getting People to Do the Work
    1. People
    2. People’s availability
      1. Dance cards
    3. Strengths and weaknesses
    4. Example of adding people and their availability
    5. Shortening your project
  11. 5. Making the Plan Bulletproof
    1. Contingency
    2. Risk analysis
    3. Putting contingency in the plan
    4. Doing a risk analysis
    5. Risk analysis example
    6. Shortening your project
  12. 6. Selling the Plan
    1. Project kick-off meeting
      1. Get the relevant people together
      2. Take them through the high-level picture
      3. Take them through the detail
      4. Show them the contingency
      5. Show them the risk analysis
      6. Deal with questions/resolve issues
  13. 7. What to Do If the Project is Impossible
    1. What to do with an impossible project
    2. Reduce what’s being delivered
    3. Query the baggage date
    4. Add more people
    5. Use the quality parameter
    6. Dealing with reasonable stakeholders
    7. What if that doesn’t work?
    8. You could say ‘yes’
    9. You could say ‘no’
    10. You could play the change control game
    11. You could accept the project but not accept the baggage
  14. 8. Executing the Plan
    1. Managing people
      1. 1. Superstar
      2. 2. Solid citizen
      3. 4. Trainee
      4. 3. No availability and 5 Loose cannon
    2. Tracking the project
      1. The project manager’s daily routine
    3. Status reporting
      1. Level 1
      2. Level 2
      3. Level 3
    4. Doing a post-mortem
      1. The completed plan
      2. What did we do well?
      3. What did we do badly?
    5. Shortening your project
  15. 9. Assessing a Project In Five Minutes
    1. The project probability of success indicator (PSI)
      1. How the PSI is measured
      2. How to calculate the PSI
    2. How to interpret PSIs
      1. If the goal isn’t right, nothing will be right
      2. 60 is an important threshold
      3. Low scores always point you at the priority problem areas
      4. You can do anything you like on a poorly planned project and it won’t make the blindest bit of difference
    3. Example of assessing a PSI
  16. 10. Scoping and Planning a Project In a Day
    1. Why do it?
    2. What’s the overall approach?
    3. Can anybody scope and plan a project in this way?
      1. Preparation – what you need to get the attendees to do
    4. Briefing note for participants in the scoping and planning session
      1. 1. Goal
      2. 2. Plan
    5. Preparation – what you need to do
    6. Running the session – Introduction
    7. Running the session – Part 1 09:00–10:45 Identify the goal of the project
    8. Running the session – Part 2 11:00–15:00 Build the plan for the project
    9. Running the session – Part 3 15:15–16:15 Do a risk analysis on the project
    10. Running the session – Part 4 16:15–17:00 Allocate next actions
    11. Tidying up the one-day session
  17. 11. An Actual Scoping and Planning Session
    1. The goal of the project
    2. The plan for the project
  18. 12. Why Projects Fail
    1. The Dirty Dozen
      1. 1. The project was never actually possible in the first place
      2. 2. The goal of the project wasn’t defined properly
      3. 3. The goal of the project was defined properly, but then changes to it weren’t controlled
      4. 4. Stakeholders and/or stakeholders’ win-conditions weren’t identified
      5. 5. The project was planned properly, but then it wasn’t resourced as planned
      6. 6. The project was planned, but with no contingency
      7. 7. The project wasn’t planned properly
      8. 8. The project wasn’t led properly
      9. 9. The expectations of project participants weren’t managed
      10. 10. The project was planned properly, but then progress against the plan was not monitored properly
      11. 11. Project reporting was inadequate or non-existent
      12. 12. When the project got into trouble, people believed the problem could be solved by some simple action, e.g. work harder, extend the deadline, add more resources
  19. Appendix
  20. Bibliography

Chapter 2. Figuring Out the Goal of Your Project

How to figure out the goal of your project

If you want to have a fast project, the key thing is to know precisely what you’re being asked to do. In order to do that, do the following:

  1. Ask yourself the question, ‘What event marks the end of this project?’

  2. Make a list of all the project stakeholders and for each stakeholder write down their win-conditions. A stakeholder is any individual or group of people affected either positively or negatively by your project. Win-conditions are the things that would make a successful project for that stakeholder.

  3. The point in time you chose as the end point of your project should deliver all of the win-conditions. If not, the point in time needs to change or else ...

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