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Export/Import Procedures and Documentation, 4th Edition

Book Description

In the ever-changing world of complex international rules, laws, and regulations, even seasoned export/import professionals may find themselves in unfamiliar situations. This comprehensive answer book supplies readers with a clear view of the entire process, explaining the ins and outs of shipping and insurance; currency exchange; dealing with banks; contracts; customs; and transportation. Completely revised and including 140 sample contracts, documents, and ready-to-use forms—Export/Import Procedures and Documentation contains up-to-the-minute information on new security procedures, the movement to Internet-based documentation, recently enacted Free Trade Agreements, increased compliance measures under the Consumer Products Safety Commission, and much more. Written in clear, everyday language—and including checklists, questionnaires, and a glossary of international trading terms—this trusted resource gives import/export professionals everything they need to get the job done.

Table of Contents

  1. Cover
  2. Title Page
  3. Copyright
  4. Contents
  5. Foreword
  6. Preface
  7. Acknowledgments
  8. About the Authors
  9. Part I: Organizing for Export and Import Operations
    1. Chapter 1. Organizing for Export and Import Operations
      1. A. Export Department
      2. B. Import Department
      3. C. Combined Export and Import Departments
      4. D. Manuals of Procedures and Documentation
      5. E. Record-Keeping Compliance
      6. F. Software
      7. G. Federal, State, International, and Foreign Law
  10. Part II: Exporting: Procedures and Documentation
    1. Chapter 2. Exporting: Preliminary Considerations
      1. A. Products
      2. B. Volume
      3. C. Country Market and Product Competitiveness Research
      4. D. Identification of Customers: End Users, Distributors, and Sales Agents
      5. E. Compliance With Foreign Law
        1. 1. Industry Standards
        2. 2. Foreign Customs Laws
        3. 3. Government Contracting
        4. 4. Buy American Equivalent Laws
        5. 5. Exchange Controls and Import Licenses
        6. 6. Value-Added Taxes
        7. 7. Specialized Laws
      6. F. Export Controls and Licenses
      7. G. Patent, Trademark, and Copyright Registrations and Infringements
      8. H. Confidentiality and Non-Disclosures Agreements
      9. I. Antiboycott Compliance
      10. J. Employee Sales Visits to Foreign Countries—Immigration and Customs Compliance
      11. K. Utilization of Freight Forwarders and Foreign Customs Brokers
      12. L. Export Packing and Labeling (Hazardous Materials)
      13. M. Terms of Sale
      14. N. Consignments
      15. O. Leases
      16. P. Marine and Air Casualty Insurance
      17. Q. Methods of Transportation; Booking Transportation
      18. R. Country of Origin Marking
      19. S. Foreign Warehousing and Free Trade Zones
      20. T. Export Financing and Payment Insurance
      21. U. Tax Incentives
      22. V. Export Trading Companies, Export Trade Certificates of Review, and Export Management Companies
      23. W. Translation
      24. X. Foreign Branch Operations, Subsidiaries, Joint Ventures, and Licensing
      25. Y. Electronic Commerce
    2. Chapter 3. Exporting: Sales Documentation
      1. A. Isolated Sales Transactions
        1. 1. Importance of Written Agreements
        2. 2. Email or Facsimile Orders
        3. 3. The Formation of Sales Agreements
        4. 4. Common Forms for the Formation of Sales Agreements
          1. a. Price Lists
          2. b. Requests for Quotations
          3. c. Quotations and Costing Sheets
          4. d. Purchase Orders
          5. e. Purchase Order Acknowledgments and Acceptances and Sales Confirmations
          6. f. Pro Forma Invoices
          7. g. Commercial Invoices
          8. h. Conflicting Provisions in Seller and Buyer Sales Documentation
          9. i. Side Agreements
      2. B. Ongoing Sales Transactions
        1. 1. Correlation With Documentation for Isolated Sales Transactions
        2. 2. Important Provisions in International Sales Agreements
          1. a. Selling and Purchasing Entities
          2. b. Quantity
          3. c. Pricing
          4. d. Currency Fluctuations
          5. e. Payment Methods
          6. f. Export Financing
          7. g. Security Interest
          8. h. Passage of Title, Delivery, and Risk of Loss
          9. i. Warranties and Product Defects
          10. j. Preshipment Inspections
          11. k. Export Licenses
          12. l. Import Licenses and Foreign Government Filings
          13. m. Governing Law
          14. n. Dispute Resolution
          15. o. Termination
      3. C. Export Distributor and Sales Agent Agreements
        1. 1. Distinction Between Distributor and Sales Agent
        2. 2. Export Distributor Agreements
          1. a. Territory and Exclusivity
          2. b. Pricing
          3. c. Minimum Purchase Quantities
          4. d. Handling Competing Products
          5. e. Effective Date and Government Review
          6. f. Appointment of Subdistributors
          7. g. Use of Trade Names, Trademarks, and Copyrights
          8. h. Warranties and Product Liability
        3. 3. Export Sales Agent Agreements
          1. a. Commissions
          2. b. Pricing
          3. c. Shipment
          4. d. Warranties
          5. e. Relationship of the Parties
      4. D. Foreign Corrupt Practices Act Compliance
    3. Chapter 4. Exporting: Other Export Documentation
      1. A. Freight Forwarder’s Power of Attorney
      2. B. Shipper’s Letters of Instructions
      3. C. Commercial Invoices
      4. D. Bills of Lading
      5. E. VOCCs and NVOCCs
      6. F. Packing Lists
      7. G. Inspection Certificates
      8. H. Marine and Air Casualty Insurance Policies and Certificates
      9. I. Dock and Warehouse Receipts
      10. J. Consular Invoices
      11. K. Certificates of Origin
      12. L. Certificates of Free Sale
      13. M. Delivery Instructions and Delivery Orders
      14. N. Special Customs Invoices
      15. O. Shipper’s Declarations for Dangerous Goods
      16. P. Precursor and Essential Chemical Exports
      17. Q. Animal, Plant, and Food Export Certificates
      18. R. Drafts for Payment
      19. S. Letters of Credit
      20. T. Electronic Export Information
      21. U. Freight Forwarder’s Invoices
      22. V. Air Cargo Security and C-TPAT
        1. 1. Air Cargo Security
        2. 2. Customs and Trade Partnership Against Terrorism (C-TPAT)
    4. Chapter 5. Export Controls and Licenses
      1. A. Introduction
      2. B. Scope of the EAR
      3. C. Commerce Control List
      4. D. Export Destinations
      5. E. Customers, End Users, and End Uses
      6. F. Ten General Prohibitions
      7. G. License Exemptions and Exceptions
      8. H. License Applications and Procedures
        1. 1. Documentation From Buyer
        2. 2. License Application Form
        3. 3. Procedures
      9. I. Re-Exports
      10. J. Export Documentation and Record-Keeping
      11. K. Special Comprehensive Licenses
      12. L. Technology, Software, and Technical Assistance Exports
      13. M. Validated End-User Program
      14. N. Violations and Penalties
      15. O. Munitions and Arms Exports
  11. Part III: Importing: Procedures and Documentation
    1. Chapter 6. Importing: Preliminary Considerations
      1. A. Products
      2. B. Volume
      3. C. Country Sourcing
      4. D. Identification of Suppliers
      5. E. Compliance With Foreign Law
        1. 1. Foreign Export Controls
        2. 2. Exchange Control Licenses
        3. 3. Export Quotas
      6. F. U.S. Customs Considerations
        1. 1. Utilization of Customs Brokers
        2. 2. Importation Bonds
        3. 3. Importer’s Liability and Reasonable Care
        4. 4. Application for Importer’s Number
        5. 5. Ports of Entry
        6. 6. Import Quotas
        7. 7. Antidumping, Countervailing, and Other Special Duties
        8. 8. Classification
        9. 9. Valuation
        10. 10. Duty-Free and Reduced Duty Programs
        11. 11. Column 2 Imports
        12. 12. Deferred Duty Programs (Bonded Warehousing and Foreign Trade Zones)
        13. 13. Temporary Importations
        14. 14. Country of Origin
        15. 15. Assists
        16. 16. Specialized Products
        17. 17. Record-Keeping Requirements
        18. 18. Customs Rulings
      7. G. Import Packing and Labeling
      8. H. U.S. Commercial Considerations
        1. 1. Prevailing Market Price
        2. 2. Buy American Policies
        3. 3. U.S. Industry Standards
      9. I. Terms of Purchase
      10. J. Consignments
      11. K. Leases
      12. L. Marine and Air Casualty Insurance
      13. M. Method of Transportation; Booking Transportation
      14. N. Import Financing
      15. O. Patent, Trademark, and Copyright Registrations and Infringements
      16. P. Confidentiality and Non-Disclosure Agreements
      17. Q. Payment
      18. R. Translation
      19. S. Foreign Branch Operations, Subsidiaries, Joint Ventures, and Licensing
      20. T. Electronic Commerce
    2. Chapter 7. Importing: Purchase Documentation
      1. A. Isolated Purchase Transactions
        1. 1. Importance of Written Agreements
        2. 2. Email or Facsimile Orders
        3. 3. The Formation of Purchase Agreements
        4. 4. Common Forms for the Formation of Purchase Agreements
          1. a. Price Lists
          2. b. Requests for Quotations and Offers to Purchase
          3. c. Quotations
          4. d. Purchase Orders
          5. e. Purchase Order Acknowledgments and Acceptances and Sales Confirmations
          6. f. Commercial Invoices
          7. g. Conflicting Provisions in Seller and Buyer Sales Documentation
          8. h. Side Agreements
      2. B. Ongoing Purchase Transactions
        1. 1. Correlation With Documentation for Isolated Purchase Transactions
        2. 2. Important Provisions in International Purchase Agreements
          1. a. Purchasing and Selling Entities
          2. b. Quantity
          3. c. Pricing
          4. d. Currency Fluctuations
          5. e. Payment Methods
          6. f. Import Financing
          7. g. Security Interest
          8. h. Passage of Title, Delivery, and Risk of Loss
          9. i. Warranties and Product Defects
          10. j. Preshipment Inspections
          11. k. Export Licenses
          12. l. Governing Law
          13. m. Dispute Resolution
          14. n. Termination
      3. C. Import Distributor and Sales Agent Agreements
        1. 1. Distinction Between Distributor and Sales Agent
        2. 2. Import Distributor Agreements
          1. a. Territory and Exclusivity
          2. b. Pricing
          3. c. Minimum Purchase Quantities
          4. d. Handling Competing Products
          5. e. Appointment of Subdistributors
          6. f. Use of Trade Names, Trademarks, and Copyrights
          7. g. Warranties and Product Liability
        3. 3. Import Sales Agent Agreements
          1. a. Commissions
          2. b. Pricing
          3. c. Shipment
    3. Chapter 8. Import Process and Documentation
      1. A. Importer Security Filing and the 10+2 Program
      2. B. Bills of Lading
      3. C. Commercial Invoices
      4. D. Pro Forma Invoices
      5. E. Packing Lists
      6. F. Inspection Certificates
      7. G. Drafts for Payment
      8. H. Arrival Notices
      9. I. Pickup and Delivery Orders
      10. J. Entry/Immediate Delivery
      11. K. Entry Summary
      12. L. Other Entries
      13. M. Reconciliation
      14. N. GSP, ATPA, AGOA—Special Programs
      15. O. NAFTA/Other FTA Certificates of Origin
      16. P. Specialized Products Import Entry Forms
      17. Q. Examination and Detention
      18. R. Liquidation Notices
      19. S. Notices of Redelivery
      20. T. Post Entry Amendment
      21. U. Requests for Information
      22. V. Notices of Action
      23. W. Protests
      24. X. Administrative Summons
      25. Y. Search Warrants
      26. Z. Grand Jury Subpoenas
      27. AA. Seizure Notices
      28. BB. Prepenalty Notices
      29. CC. Penalty Notices
      30. DD. Customs Audits
      31. EE. Prior Disclosure
      32. FF. Court of International Trade
      33. GG. Appeals
      34. HH. Offers of Compromise
      35. II. ITC and Commerce Questionnaires
  12. Part IV: Specialized Exporting and Importing
    1. Chapter 9. Specialized Exporting and Importing
      1. A. Drawback
      2. B. Foreign Processing and Assembly Operations
      3. C. Plant Construction Contracts
      4. D. Barter and Countertrade Transactions
  13. Appendix A. Exporter Assistance
  14. Appendix B. International Sales Agreement (Export)
  15. Appendix C. Federal Register Notice: Mandatory AES
  16. Appendix D. Informed Compliance: Reasonable Care
  17. Appendix E. Harmonized Tariff Schedule (Excerpts)
  18. Appendix F. International Purchase Agreement (Import)
  19. Appendix G. Automated Commercial Environment (ACE)
  20. Appendix H. Guidance on Internet Purchases
  21. Appendix I. Regulatory Audit Questionnaires
  22. Appendix J. Export/Import–Related Websites
  23. Appendix K. Steel License Information
  24. Glossary of International Trade Terms
  25. Index