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Excel 2010: The Missing Manual by Matthew MacDonald

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Distributing a Document

Once your document is ready to go, you have plenty of ways to share it with others. You can distribute your workbook just as you'd distribute any other type of file. Possibilities include attaching the workbook file to an email, burning it to a CD, copying it to a memory stick so you can carry it around, or copying it to a network drive that others can access. All these techniques work perfectly well, as thousands of Excel fans will attest.

But if you're really in the Excel zone and don't want to emerge from the comforting shelter of your worksheet grid, you'll be interested in Excel's document sharing page, which can send your workbook on its way without forcing you to take the extra step of firing up a Web browser or email program. To try it out, choose File→Save & Send, which brings you the page in backstage view that has all the options (Figure 25-6).

Excel's backstage view gives you several ways to distribute your document, including by email, Web, and SharePoint. Start by choosing one of the options in the middle portion of the window, and finish by clicking a related button on the right. For example, if you choose Send Using E-mail in the middle, you'll see the options for attaching your workbook in its original glory or PDF, as shown here.

Figure 25-6. Excel's backstage view gives you several ways to distribute your document, including by email, Web, and SharePoint. Start by choosing one of the options in the middle portion of the window, and finish by clicking a related button on the right. For example, if you choose Send Using E-mail in the middle, you'll see the options for attaching your workbook in its original glory or PDF, as shown here.

Sending by Email

The Send Using E-mail option lets you send your workbook as an attachment to an email ...

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