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Effective Time Management: Using Microsoft® Outlook® to Organize Your Work and Personal Life by Lothar Seiwert and Holger Woeltje

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Create and Use Your Own Folder Structure

It takes approximately two hours to design and set up a meaningful folder structure for messages and to file the saved messages in the correct locations within them. Experience shows that it works best to use no more than seven main folders (in addition to Inbox, Drafts, and the other default Outlook folders). For each main folder, you can create subfolders. You should also try to keep your structure to no more then seven subfolders per level, so that you can later orientate yourself quickly and confidently.

The setup that works best for you depends on your area of work and your personal thinking style—each person’s brain is wired differently. For example, if you are managing five large projects, you may ...

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