Book description
Take charge—and create an effective balance between your work and personal life with the help of Microsoft Outlook. In this practical guide, two experts teach you a proven time-management system, showing you how to set and manage your priorities with custom modifications to Outlook. Sharpen your focus, combat distractions—and manage your time with complete confidence.
Get the skills to take control of your schedule
Organize email in a systematic way and keep your inbox clean
Schedule time for productivity—and defend it against interruptions
Apply Outlook filters to help you manage tasks and projects
Make time for family and fun—plan your work and private lives together
Use Outlook with Microsoft OneNote to capture ideas and set goals
Learn effective time management techniques with practical examples
Table of contents
- Foreword
- Acknowledgments
- Introduction
-
1. How Not to Drown in the Email Flood
- Let’s Get Started and Change This!
- It’s Not the Email Messages, It’s How We Handle Them
-
Keep Your Inbox in Order
- Process Your Email Block with the DANF System
-
File Email Messages Accordingly
-
Convert Email Messages into Tasks and Appointments
- How to create an appointment or a task from an email message
- How to quickly create a new contact entry for the sender of an email message
- How to create tasks and appointments from individual parts of a longer email message
- How to insert multiple email messages into existing tasks and appointments
- How to use a flag to mark an email message as a task in Outlook 2010/Outlook 2007
-
Convert Email Messages into Tasks and Appointments
- Create and Use Your Own Folder Structure
- Flag the Messages You Still Need to Work On
- Let Outlook Presort Your Inbox for You
- Think Before You Communicate
- You Try It
-
2. How to Work More Effectively with Tasks and Priorities
- Let’s Get Started and Change This!
- How to Run a Country Like the United States in the 24 Hours a Day Has to Offer—Set Priorities!
- Use Task Lists to Plan Flexibly and Effectively
- Define Your Own Views (Outlook 2003, Outlook 2007, and Outlook 2010)
- You Try It
-
3. How to Gain More Time for What’s Essential with an Effective Week Planner
- What Really Matters—and Why Does It Continue to Remain Undone?
- Let’s Get Started and Change This!
-
Take Advantage of Categories to Combine Tasks
- Gain Perspective with Categories
- Keep Track of Your Most Important Categories by Using Colors
- Filter and Group by Category
- The Kiesel Principle—Gain More Time for What Matters Most Each Week
- How to Plan Your Week with Outlook
- You Try It
-
4. How to Make Your Daily Planning Work in Real Life
- Let’s Get Started and Change This!
- The Basics of Successful Day Planning
- Order Must Prevail
- Gain a Better Overview by Using Appointment Lists
- Fine-Tune Your Daily Planning
- More Steps for Successful Daily Planning
- You Try It
-
5. How to Schedule Meetings So They Are Convenient, Effective, and Fun
- The Problem: Way Too Many Inconvenient Meeting Requests and Insufficient Preparation
- Let’s Get Started and Change This!
- Meeting Requests with Outlook—Basic Rules and Tips
- Stay on Top of It: Calendar Overlay
- Prepare Meetings Effectively
- You Try It
-
6. How to Use OneNote for Writing Goals, Jotting Down Ideas, and Keeping Notes
- Why Do Important Documents and Notes Always Get Lost?
- Let’s Get Started and Change This!
- Finally, a Place and a System for All Your Notes
- Basics for Notes in OneNote
- Meeting Minutes in OneNote
- Always Keep Your Ideas and Goals in Sight
- You Try It
- 7. How to Truly Benefit from This Book
- A. Recommended Reading
- B. About the Authors
- Index
- About the Authors
- Copyright
Product information
- Title: Effective Time Management: Using Microsoft® Outlook® to Organize Your Work and Personal Life
- Author(s):
- Release date: September 2011
- Publisher(s): Microsoft Press
- ISBN: 9780735663183
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