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Data Protection for Photographers

Book Description

All photographers, both amateur and professional, are faced with the important issues of data protection and storage. Without knowledge of the options, tools, and procedures for safe and effective image protection and storage, photographers run the serious risk of losing their image files. This book offers critical information about the best hardware, software, procedures, and practices for capturing, storing, and preserving images and other data.

This book explains current data protection and storage technologies in everyday terms. It describes effective procedures for protecting data, from capture to backup and archiving. Descriptions of specific products applicable to Windows, MacOS, and Linux systems are provided.

Table of Contents

  1. Cover Page
  2. Title Page
  3. Copyright Page
  4. Table of Contents
  5. Introduction
    1. Major Causes of Data Loss
    2. Data Storage Basics
  6. Chapter 1 Image Capture Media
    1. What is Flash Media?
      1. How Flash Media Works
      2. Who Makes Flash Memory?
      3. Causes of Memory Card Failure
      4. Causes of Data Corruption
      5. Counterfeit Memory Cards
      6. Backward Compatibility
      7. Flash Memory Data Retention
      8. Formatting Flash Memory Cards
      9. Best Practices for Flash Memory
    2. What to Do If You Experience Memory Card Damage, Data Loss, or Corruption
      1. Image Recovery Software
      2. Image Recovery Services
    3. Selecting the Right Memory Card
      1. CompactFlash (CF)
      2. Secure Digital (SD)
      3. Memory Stick
  7. Chapter 2 Interfaces
    1. PCI and PCIe
      1. Laptop Mini PCIe
      2. ExpressCard
    2. SATA
      1. SATA Versions
    3. SAS
      1. SAS Versions
      2. SAS Host Adapters (HBAs)
    4. USB
      1. USB Power
      2. USB Performance and Limitations
    5. IEEE 1394 (FireWire)
    6. Thunderbolt
      1. Thunderbolt 2
    7. Ethernet
      1. Ethernet Performance
    8. WiFi
  8. Chapter 3 Storage Technologies
    1. Flash Memory
    2. Hard Disk Drives
      1. Hard Disk Interfaces
      2. Classes of Hard Disks
      3. Hard Disk Performance Factors
      4. Hard Disk Life
    3. Solid-State Disks (SSDs)
    4. Solid-State Hybrid Disks
    5. Disk Arrays and RAID
      1. Hardware-, Software-, and Firmware-based RAID
      2. RAID Levels
      3. Hot Swap, Hot Spare, and Automatic Rebuild
      4. RAID Issues
      5. Standard and Non-Standard RAID
    6. Optical Disc
      1. Optical Media Shelf Life
      2. Labeling Optical Media
      3. Handling Optical Media
      4. Removing Scratches from Optical Media
    7. Digital Magnetic Tape
      1. Linear Tape Open (LTO)
      2. Backward Compatibility
      3. LTO Tape Drive Interface and Drivers
      4. Linear Tape File System (LTFS)
      5. LTO Performance
      6. LTO Tape Drive Maintenance
      7. Tape Changers, Autoloaders, and Libraries
      8. Tape Servers and Appliances
      9. Which Is Faster—Disk or Tape?
    8. Online (Cloud) Storage
  9. Chapter 4 Image Ingestion and Organization
    1. Metadata
      1. Where Metadata is Stored
      2. Metadata Issues
      3. Reading and Writing Metadata
      4. Protecting Your Images
    2. Creating an Effective Directory Structure and Naming Scheme
      1. Rules for File and Directory Naming
      2. Directory Structure and Naming
      3. The Bucket System
      4. Image Naming
      5. Which Files Go Where?
    3. Image Ingestion
      1. Ingestion Hardware
      2. Ingestion Software
      3. A Sample Ingestion Workflow with Lightroom
    4. On-demand Import
    5. DNG
    6. Image Management
      1. Multi-user Image Management
      2. Choosing Image-Management Software
      3. Moving from One Image-Management System to Another
    7. Working with Catalogs
    8. Software
      1. Ingestion Tools
      2. Browser
      3. Catalog-based Image Managers
      4. Multi-user Digital Asset Management (DAM) Programs
  10. Chapter 5 Primary Data Storage
    1. Internal Hard Disks
      1. Multiple Internal Disks
    2. External Hard Disks
    3. External Disk Arrays
      1. SANs and NASes
    4. File Servers
    5. Planning For Growth
    6. Primary Storage Strategies
    7. Three External SAN and NAS Devices
      1. A Small Server for a Small Office
  11. Chapter 6 Backup and Archiving
    1. What to Back Up
    2. Creating a Data Protection Plan
    3. The 3-2-1 Approach
    4. Backup Hardware Technologies
      1. External or Removable Disk
      2. External Disks
      3. Removable Hard Disks
      4. Disk Cartridges
      5. Optical Disc
      6. NAS or SAN Disk Array
      7. Magnetic Tape
      8. Online (Cloud) Backup
    5. Backup Methods
      1. File and Folder Backup
      2. File Synchronization
      3. Image Backup
      4. Cloning
      5. Snapshots
      6. Full and Incremental Backup
      7. Continuous, Near-continuous Backup
      8. Versioning
      9. Open File Backup
      10. Compression and Deduplication
    6. Encryption
      1. Who Maintains the Keys?
    7. Requirements for an Effective Backup and Archiving System
    8. Backup Tips
      1. Common Default Browser Cache File Locations
      2. Common Template, Profile, and Configuration File Locations
    9. Backing Up NAS and SAN Configurations
    10. Backing Up Your Website
    11. Archiving Data
      1. What to Archive
      2. Retention Period
      3. Maintaining Archive Integrity
      4. Selecting Media for Archiving
      5. Archive File Formats
      6. Storing Archive Media
    12. Backup Software
      1. Macintosh
      2. Windows
      3. Linux
    13. A Basic Mac Backup Routine
    14. A Basic Windows Backup Routine
    15. A Basic Linux Backup Routine
    16. My Backup Routine
  12. Chapter 7 Recovery
    1. General Rules of Data Recovery
    2. Restoring Data from Backup
      1. Restoring Files and Folders
      2. Restoring Disks and Partitions
    3. Handling a Failed Hard Disk
      1. Working with External Disks
    4. Handling SSD Data Recovery
    5. Recovering a Disk Array
    6. External Disk Array (NAS or SAN) Issues
    7. Data Recovery Software
      1. A Note About Downloading Data Recovery Software
    8. Major Surgery—Data Recovery Services
      1. Selecting a Data Recovery Service
  13. Chapter 8 Power
    1. Causes of Power Defects
    2. Protecting Against Power Problems
      1. Handling Surges, Spikes and Noise
      2. Maintaining Consistent AC Line Voltage
      3. Handling Power Outages, Brownouts, Sags, and Over-voltage
    3. Additional Power Issues
  14. Chapter 9 Odds and Ends
    1. Migrating Data to New Storage
      1. Migration Tools
      2. Migrating File Formats
      3. Migrating Backups to a New or Different Computer
    2. Protecting Passwords
    3. Software Licenses
    4. Retiring Media
      1. Hard Disks
      2. Optical Media
      3. Flash Memory Cards
      4. SSDs
      5. Magnetic Tape
    5. The Perils of Social Media
      1. Metadata, Watermarking, and Copyrights
      2. Deleting Images from Social Media
  15. Epilogue
  16. Acknowledgments
  17. Index
  18. Footnotes
    1. Introduction
    2. Chapter 3 Storage Technologies
    3. Chapter 8 Power