Book description
This IBM® Redbooks® publication describes how the IBM Content Collector family of products can help companies to create value-based archiving solutions. IBM Content Collector provides enterprise-wide content archiving and retention management capabilities. It also provides IT administrators with a high level of control over the archiving environment. From a common interface, organizations can implement policies that define what gets archived from which source system, make decisions about how content gets archived based on the content or metadata of the information, and determine the retention and governance rules associated with that type of content. Content Collector enables IT staff to implement granular archiving policies to collect and archive specific pieces of information.
IBM Content Collector helps with the following tasks:
Eliminating point solutions and lowering costs with a unified collection, management, and governance approach that works effectively across a broad range of source systems and information types
Appraising, improving understanding of, culling, and properly selecting the information to archive
Retaining, holding, and disposing of archived content efficiently and defensibly
Eliminating the costs and risks inherent with over-retention This book covers the basic concepts of the IBM Content Collector product family. It presents an overview explaining how it provides value-based archiving and a defensible disposal capability in the archiving solutions. With the integration of IBM Content Classification and IBM Enterprise Records, the book also explains and showcases how these products can be used to add more flexibility, power, and capabilities to archiving solutions. The book is intended for IT architects and solution designers who need to understand and use IBM Content Collector for archiving solution implementations. Use cases are included to provide specific, step-by-step details about implementing common solutions that fulfill some of the general business requirements.
Table of contents
- Front cover
- Notices
- Preface
- Chapter 1. Value-based archiving and defensible disposal overview
- Chapter 2. Example use cases
- Chapter 3. Dimensions of content archiving themes
-
Chapter 4. Designing, adapting, and deploying task routes
- 4.1 Dynamically calculating document retention
- 4.2 Adjusting collectors
-
4.3 Optimizing task routes for maintainability
- 4.3.1 Impact of using multiple connections for Microsoft SharePoint
- 4.3.2 Microsoft SharePoint version series task route design
- 4.3.3 Creation of user-defined metadata
- 4.3.4 Impact of using multiple collection sources
- 4.3.5 Impact of using multiple collectors
- 4.3.6 Impact of using multiple task routes
- 4.3.7 Strategies for minimizing the number of task routes
- 4.4 Promoting task routes from development to production systems
- 4.5 Using the Expression Editor
- 4.6 Extending IBM Content Collector
- 4.7 Conclusion
- Chapter 5. Retention management
-
Chapter 6. Document classification
- 6.1 The business value of using IBM Content Classification
- 6.2 IBM Content Classification overview
- 6.3 Basic content classification integration
- 6.4 Content Classification applied to other scenarios
- 6.5 Using decision plan for value-based archiving and defensible disposal
- 6.6 Generating new facets with Content Classification
-
6.7 Reviewing and auditing archived emails and documents
- 6.7.1 Reviewing results of Content Collector’s automatic classification
- 6.7.2 Manual audit and feedback
- 6.7.3 Deferred feedback
- 6.7.4 Pitfalls of feedback
- 6.7.5 Using representative datasets
- 6.7.6 Review and feedback through the Classification Center
- 6.7.7 Inspection and feedback through the Email Client integration
- 6.8 Use case 2: Email archiving with content classification
- 6.9 Considerations and guidelines
- 6.10 Conclusion
-
Chapter 7. Records management integration
- 7.1 Options for classifying and declaring records
- 7.2 Record declaration requirements
-
7.3 Basic record declaration from a Content Collector task route
- 7.3.1 Enabling archived documents for declaration
- 7.3.2 Content Collector P8 Declare Record task overview
- 7.3.3 Configuring record classification - options
- 7.3.4 Configuring property mapping - options
- 7.3.5 Which options to use
- 7.3.6 Determining record classification
- 7.3.7 Task route templates for record declaration
- 7.4 Use case 3: Email archiving with records declaration
- 7.5 Use case 4: File system archiving with records declaration
- 7.6 Considerations and guidelines
- 7.7 Conclusion
- Chapter 8. IBM Connections integration
- Related publications
- Back cover
Product information
- Title: Creating Value-Based Archiving Solutions with IBM Content Collector
- Author(s):
- Release date: January 2013
- Publisher(s): IBM Redbooks
- ISBN: None
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