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Adobe® Acrobat® X PDF Bible

Book Description

The classic Acrobat and PDF reference, updated to cover the latest release

Consistently the most authoritative and comprehensive resource on Acrobat and PDF format, this standard reference returns with in-depth coverage of the newest version of Acrobat. Written by bestselling author Ted Padova, this book is packed with real-world insights and techniques gained from Padova's daily use of Acrobat and PDF under deadline constraints. You'll discover everything there is to know about using Acrobat and PDF for print prepress, the Internet, CD-ROMs, and other forms of media.

  • Popular author Ted Padova shares everything you need to know about the latest release of Acrobat and PDF

  • Explores the updated functions of the new Acrobat and using it for print prepress, the Internet, CD-ROMs, and more

  • Includes a CD-ROM that features with Acrobat tools, a searchable PDF version of the book, plug-ins, utilities, and a training video

As the ultimate resource for all things Acrobat and PDF-related, Adobe Acrobat CS5 Bible is an update of a classic.

Table of Contents

  1. Copyright
  2. About the Author
  3. Credits
  4. Preface
    1. About This Book
      1. How to read this book
      2. Icons
      3. The book's contents
    2. Staying Connected
      1. Internet connection
      2. Registration
      3. Web sites to contact
    3. Contacting Me
  5. Acknowledgments
  6. Introduction
    1. What Is Adobe Acrobat?
      1. Nomenclature
      2. Adobe Systems and the Acrobat mission
      3. PDF workflows
    2. New Features in Adobe Acrobat Professional
  7. I. Introducing Adobe Acrobat
    1. 1. Getting to Know Adobe Acrobat
      1. 1.1. Getting to Know the Viewing Modes
      2. 1.2. Discovering Adobe Acrobat
      3. 1.3. Understanding PDF
        1. 1.3.1. Repurposing documents
        2. 1.3.2. Using PDF and Adobe PostScript
        3. 1.3.3. Examining a PDF version
      4. 1.4. Understanding PDF Standards
      5. 1.5. Working in the Acrobat Environment
        1. 1.5.1. Exploring menus
        2. 1.5.2. Discovering tools and task buttons
          1. 1.5.2.1. Exploring the Toolbar Well
          2. 1.5.2.2. Customizing the Favorites toolbar
      6. 1.6. Using Panels
        1. 1.6.1. Using the Navigation panels
          1. 1.6.1.1. Touring the Pages panel
          2. 1.6.1.2. Looking at the Bookmarks panel
          3. 1.6.1.3. Using the Signatures panel
          4. 1.6.1.4. Using the Attachments panel
          5. 1.6.1.5. Viewing hidden panels
          6. 1.6.1.6. Working with panel menus
          7. 1.6.1.7. Using context menus
        2. 1.6.2. Getting familiar with the Tools panels
      7. 1.7. Understanding Preferences
      8. 1.8. Summary
    2. 2. Using Acrobat Viewers
      1. 2.1. Exploring Viewer Distinctions
        1. 2.1.1. Using Adobe Reader
        2. 2.1.2. Deciding between Acrobat Standard and Acrobat Pro products
      2. 2.2. Using Plug-ins
        1. 2.2.1. Installing plug-ins
        2. 2.2.2. Uninstalling plug-ins
        3. 2.2.3. Resolving plug-in conflicts
        4. 2.2.4. Working with plug-ins
      3. 2.3. Summary
    3. 3. Using Help and Resources
      1. 3.1. Accessing Help
        1. 3.1.1. Using Acrobat help
          1. 3.1.1.1. Using the Contents tab
          2. 3.1.1.2. Using the Search tab
          3. 3.1.1.3. Navigating topics
          4. 3.1.1.4. Printing topics
          5. 3.1.1.5. Setting zoom views
        2. 3.1.2. Using Adobe LiveCycle Designer help
          1. 3.1.2.1. Using the Contents tab
          2. 3.1.2.2. Exploring the Index
          3. 3.1.2.3. Using the Search tab
          4. 3.1.2.4. Storing searches in the Favorites pane
          5. 3.1.2.5. Using Button tools
        3. 3.1.3. Accessing online help for Adobe Acrobat
        4. 3.1.4. Getting online help for Adobe LiveCycle Designer
        5. 3.1.5. Contacting the Acrobat User Community
      2. 3.2. Using Resources
        1. 3.2.1. Modifying the coversheet
        2. 3.2.2. Modifying Doc Templates
        3. 3.2.3. Adding folder level JavaScripts
        4. 3.2.4. Adding custom stamps
        5. 3.2.5. Using QuickBooks templates (Windows only)
        6. 3.2.6. Using LiveCycle Designer resource files
      3. 3.3. Summary
    4. 4. Getting Familiar with Adobe Reader
      1. 4.1. Setting Some Critical Preferences
        1. 4.1.1. Establishing an Acrobat.com account
        2. 4.1.2. Setting general preferences
        3. 4.1.3. Creating identity preferences
      2. 4.2. Exploring Adobe Reader Tools and Menus
        1. 4.2.1. Viewing the Reader Tools panel
        2. 4.2.2. Looking at the Extended Features panel
        3. 4.2.3. Locating the Comments panel
        4. 4.2.4. Accessing the Share panel
        5. 4.2.5. Identifying menu commands
        6. 4.2.6. Using navigation panels
        7. 4.2.7. Working with signatures
      3. 4.3. Trying Out PDF Creation at Acrobat.com
      4. 4.4. Creating PDF Files Using Acrobat.com
      5. 4.5. Introducing Protected Mode
      6. 4.6. Adding More Functionality to Adobe Reader
      7. 4.7. Summary
    5. 5. Viewing and Navigating PDF Files
      1. 5.1. Using Read Mode
      2. 5.2. Customizing the Quick Tools Toolbar
        1. 5.2.1. Finding tools
        2. 5.2.2. Adding tools to the Quick Tools toolbar
      3. 5.3. Navigating PDF Documents
        1. 5.3.1. Using context menus
        2. 5.3.2. Using navigation menu commands
          1. 5.3.2.1. Navigating pages
          2. 5.3.2.2. Using the Zoom menu
          3. 5.3.2.3. Changing the Page Display
          4. 5.3.2.4. Rotating the view
          5. 5.3.2.5. Using Full Screen mode
        3. 5.3.3. Showing and hiding items
          1. 5.3.3.1. Using navigation panes
          2. 5.3.3.2. Choosing toolbar items
          3. 5.3.3.3. Exploring the Menu Bar
          4. 5.3.3.4. Using rulers and grids
          5. 5.3.3.5. Using Snap to Grid
          6. 5.3.3.6. Viewing rulers
          7. 5.3.3.7. Using guides
          8. 5.3.3.8. Choosing line weights
        4. 5.3.4. Reading Out Loud
        5. 5.3.5. Using Read Out Loud
      4. 5.4. Zooming In and Out
        1. 5.4.1. Locating the Marquee Zoom tool
        2. 5.4.2. Using the Zoom In tool
        3. 5.4.3. Using the Zoom Out tool
        4. 5.4.4. Accessing the Dynamic Zoom tool
        5. 5.4.5. Using the Loupe tool
        6. 5.4.6. Exploring the Pan & Zoom Window
        7. 5.4.7. Understanding Zoom tool behaviors
      5. 5.5. Setting Initial View Attributes
        1. 5.5.1. Setting custom zoom levels
        2. 5.5.2. Understanding Initial View preferences
        3. 5.5.3. Saving the Initial View
      6. 5.6. Viewing Files with the Window Menu
        1. 5.6.1. Minimizing and zooming views
        2. 5.6.2. Opening a new window
        3. 5.6.3. Cascading windows
        4. 5.6.4. Tiling windows
        5. 5.6.5. Splitting a window
        6. 5.6.6. Using the Spreadsheet Split view
        7. 5.6.7. Viewing in Full Screen Mode
      7. 5.7. Viewing Links
        1. 5.7.1. Viewing the Navigation pane
        2. 5.7.2. Accessing Additional Navigation panes
        3. 5.7.3. Using hypertext links
      8. 5.8. Opening PDF Files
      9. 5.9. Summary
    6. 6. Searching PDF Files
      1. 6.1. Using the Find Toolbar
      2. 6.2. Using the Search Window
        1. 6.2.1. Using Exploring basic search options
          1. 6.2.1.1. Deciding where to search
          2. 6.2.1.2. Navigating search results
          3. 6.2.1.3. Stopping a search
          4. 6.2.1.4. Displaying results
          5. 6.2.1.5. Searching files and folders
        2. 6.2.2. Searching PDFs on the Internet
        3. 6.2.3. Using additional criteria to define your search
          1. 6.2.3.1. Searching an open PDF file
          2. 6.2.3.2. Changing option to search multiple PDFs
            1. 6.2.3.2.1. Searching dates
            2. 6.2.3.2.2. Searching metadata
          3. 6.2.3.3. Searching layers
          4. 6.2.3.4. Using Boolean queries
          5. 6.2.3.5. Exploring Search preferences
      3. 6.3. Understanding Document Descriptions
        1. 6.3.1. Searching document descriptions
        2. 6.3.2. Using document descriptions and Boolean queries
      4. 6.4. Comparing Full-Text and Index Searches
      5. 6.5. Using Search Index Procedures
      6. 6.6. Creating Search Indexes (Acrobat Pro Only)
        1. 6.6.1. Preparing PDFs for indexing
          1. 6.6.1.1. Creating document descriptions
          2. 6.6.1.2. Understanding file structure
          3. 6.6.1.3. Optimizing performance
          4. 6.6.1.4. Creating search help
        2. 6.6.2. Creating a new index file
          1. 6.6.2.1. Creating an index title
          2. 6.6.2.2. Adding an index description
          3. 6.6.2.3. Including directories
          4. 6.6.2.4. Excluding subdirectories
          5. 6.6.2.5. Removing a directory
        3. 6.6.3. Saving index definitions
        4. 6.6.4. Setting options
          1. 6.6.4.1. Excluding numbers
          2. 6.6.4.2. Adding IDs to Adobe v1.0 files
          3. 6.6.4.3. Cancelling the warning dialog box for changed documents
          4. 6.6.4.4. Adding custom properties
          5. 6.6.4.5. Adding XMP fields
          6. 6.6.4.6. Inserting stop words
          7. 6.6.4.7. Adding and removing structure tags
        5. 6.6.5. Building the index
          1. 6.6.5.1. Stopping builds
          2. 6.6.5.2. Building existing indexes
          3. 6.6.5.3. Creating legacy index files
          4. 6.6.5.4. Building index files from secure documents
        6. 6.6.6. Rebuilding an index
        7. 6.6.7. Purging data
        8. 6.6.8. Setting Catalog preferences
          1. 6.6.8.1. Indexing Catalog preferences
          2. 6.6.8.2. Choosing index defaults
      7. 6.7. Using Index Files
        1. 6.7.1. Loading index files
        2. 6.7.2. Attaching an index file to a document
        3. 6.7.3. Disabling indexes
        4. 6.7.4. Finding index information
        5. 6.7.5. Searching an index
        6. 6.7.6. Searching external devices
      8. 6.8. Working with Embedded Index Files
      9. 6.9. Summary
  8. II. Converting Documents to PDF
    1. 7. Converting Files to PDF
      1. 7.1. Understanding How PDFs Are Created
      2. 7.2. Converting Native Documents to PDF
        1. 7.2.1. Converting with the Adobe PDF printer (Windows)
        2. 7.2.2. Converting with the Adobe PDF printer (Mac OS X)
        3. 7.2.3. Using the Adobe PDF Printer driver
      3. 7.3. Creating PDFs from Files
        1. 7.3.1. Comparing supported file formats
        2. 7.3.2. Applying settings
        3. 7.3.3. Converting multiple files to PDF
        4. 7.3.4. Transforming Clipboard images
        5. 7.3.5. Converting Clipboard images (Mac)
        6. 7.3.6. Taking snapshots
      4. 7.4. Scanning to PDF
      5. 7.5. Converting Web Pages to PDF
        1. 7.5.1. Understanding Web site structure
        2. 7.5.2. Understanding captured pages structure
          1. 7.5.2.1. Determining accepted file types and links
          2. 7.5.2.2. Using bookmarks in converted pages
        3. 7.5.3. Capturing Web pages
          1. 7.5.3.1. Adjusting settings in the Create PDF from Web Page dialog box
          2. 7.5.3.2. Choosing conversion settings
          3. 7.5.3.3. Choosing Page Layout conversion settings
          4. 7.5.3.4. Determining download status
        4. 7.5.4. Appending pages
        5. 7.5.5. Locating Web addresses
      6. 7.6. Summary
    2. 8. Using Acrobat PDFMaker with Microsoft Programs
      1. 8.1. Using Acrobat with Microsoft Word
        1. 8.1.1. Changing conversion settings (Windows)
          1. 8.1.1.1. Exploring options in the Settings panel
          2. 8.1.1.2. Using the Security panel
          3. 8.1.1.3. Choosing options in the Word panel
          4. 8.1.1.4. Using the Bookmarks panel
          5. 8.1.1.5. Exploring options in the Video panel
        2. 8.1.2. Working with comments (Windows)
        3. 8.1.3. Converting snippets to PDF
      2. 8.2. Converting Microsoft Excel Files to PDF
      3. 8.3. Converting Microsoft PowerPoint Files to PDF
      4. 8.4. Changing Microsoft Publisher Files to PDF
      5. 8.5. Converting Web Pages from Internet Explorer to PDF (Windows Only)
        1. 8.5.1. Changing a Web page to PDF using PDFMaker
        2. 8.5.2. Changing Web Page selections to PDF
      6. 8.6. Converting Microsoft Outlook Emails to PDF (Windows Only)
      7. 8.7. Summary
    3. 9. Exporting to PDF from Authoring Applications
      1. 9.1. Working with Acrobat and the Adobe Creative Suite
        1. 9.1.1. Using Acrobat and Adobe Photoshop
          1. 9.1.1.1. Saving to PDF from Photoshop
          2. 9.1.1.2. Working with Photoshop color modes
          3. 9.1.1.3. Acquiring PDF files in Photoshop
            1. 9.1.1.3.1. Opening PDF files in Photoshop
            2. 9.1.1.3.2. Placing PDF files in Photoshop
          4. 9.1.1.4. Using comments in Photoshop
          5. 9.1.1.5. Creating PDF presentations
        2. 9.1.2. Using Adobe Illustrator CS
          1. 9.1.2.1. Saving PDFs from Adobe Illustrator CS
          2. 9.1.2.2. Saving layered files to PDF
          3. 9.1.2.3. Creating multi-page PDFs
          4. 9.1.2.4. Saving SWF files
          5. 9.1.2.5. Opening Illustrator files in Acrobat
        3. 9.1.3. Exploring Acrobat and Adobe InDesign
          1. 9.1.3.1. Exporting PDFs for print
          2. 9.1.3.2. Exporting Adobe PDF layers
          3. 9.1.3.3. Expanding your design horizon
      2. 9.2. Using Acrobat with Non-Adobe Programs
      3. 9.3. Summary
    4. 10. Exporting PDF Content
      1. 10.1. Saving PDF Files
      2. 10.2. Exporting to PDF
      3. 10.3. Exporting Data to Different Formats
        1. 10.3.1. Converting to an Image exports
        2. 10.3.2. Exporting to Microsoft Word
        3. 10.3.3. Exporting to Spreadsheet formats
        4. 10.3.4. Using More Options
          1. 10.3.4.1. Exporting PDF/A, PDF/E, PDF/X (*.pdf)
          2. 10.3.4.2. Using the Rich Text Format
          3. 10.3.4.3. Exporting Encapsulated PostScript (*.eps) and PostScript (*.ps)
            1. 10.3.4.3.1. Using General settings
            2. 10.3.4.3.2. Choosing output options
            3. 10.3.4.3.3. Selecting Marks and Bleeds options
            4. 10.3.4.3.4. Choosing PostScript options
            5. 10.3.4.3.5. Using color management
          4. 10.3.4.4. Exporting to HTML Web page
      4. 10.4. Summary
  9. III. Editing PDFs
    1. 11. Combining, Packaging, and Attaching PDFs
      1. 11.1. Merging Files into a Single PDF Document
        1. 11.1.1. Combining files and folders on Windows
        2. 11.1.2. Combining files and folders on the Mac
        3. 11.1.3. Using the Combine Files wizard
        4. 11.1.4. Organizing files
          1. 11.1.4.1. Previewing files
          2. 11.1.4.2. Choosing conversion options
      2. 11.2. Working with PDF Portfolios
        1. 11.2.1. Understanding the Create PDF Portfolio Wizard
        2. 11.2.2. Creating a PDF Portfolio
        3. 11.2.3. Examining the portfolio interface
        4. 11.2.4. Discovering the PDF Portfolio panels
          1. 11.2.4.1. Using the Add Content panel
          2. 11.2.4.2. Changing the Portfolio Layouts panel
          3. 11.2.4.3. Working with the Visual Themes panel
          4. 11.2.4.4. Working with the Color Palettes panel
          5. 11.2.4.5. Changing the Background panel
          6. 11.2.4.6. Adding a Header
          7. 11.2.4.7. Choosing the Portfolio Properties panel
        5. 11.2.5. Working with the Details panel
        6. 11.2.6. Sharing PDF Portfolios
        7. 11.2.7. Working with context menus in portfolios
        8. 11.2.8. Adding file information
      3. 11.3. Navigating PDF Portfolios
        1. 11.3.1. Previewing portfolios
        2. 11.3.2. Previewing files
        3. 11.3.3. Returning to default views
        4. 11.3.4. Using the Detail List view
      4. 11.4. Working with File Attachments
      5. 11.5. Using the Attachments Panel
      6. 11.6. Summary
    2. 12. Editing Text
      1. 12.1. Using the Edit Document Text Tool
        1. 12.1.1. Changing text attributes
        2. 12.1.2. Adding new text to a document
        3. 12.1.3. Copying text with the Edit Document Text tool
      2. 12.2. Setting Text Editing Preferences
        1. 12.2.1. Selecting the order of objects
        2. 12.2.2. Using the Hand tool for text selections
      3. 12.3. Using the Select Tool
        1. 12.3.1. Copying text
          1. 12.3.1.1. Copying multiple pages of text
          2. 12.3.1.2. Using the Select All command
          3. 12.3.1.3. Copying a file to the Clipboard (Windows only)
        2. 12.3.2. Working with table data
          1. 12.3.2.1. Copying and pasting table data
          2. 12.3.2.2. Opening selected data in a spreadsheet document
      4. 12.4. Looking Up Definitions
      5. 12.5. Summary
    3. 13. Redacting PDFs
      1. 13.1. Understanding Redaction
      2. 13.2. Getting a Grip on the Redaction Tools
        1. 13.2.1. Using the Redaction tools
        2. 13.2.2. Searching multiple words and phrases
        3. 13.2.3. Searching patterns
      3. 13.3. Redacting PDF Files
      4. 13.4. Sanitizing a Document
      5. 13.5. Summary
    4. 14. Editing Images and Objects
      1. 14.1. Selecting Images
        1. 14.1.1. Using the Select tool
          1. 14.1.1.1. Adding interactivity
          2. 14.1.1.2. Pasting images
          3. 14.1.1.3. Transforming pasted images
          4. 14.1.1.4. Saving image files
          5. 14.1.1.5. Viewing image properties
          6. 14.1.1.6. Recognizing text using OCR
        2. 14.1.2. Using the Edit Object tool
          1. 14.1.2.1. Pasting images and objects
          2. 14.1.2.2. Placing images
          3. 14.1.2.3. Deleting a clip
          4. 14.1.2.4. Setting a clip
          5. 14.1.2.5. Rotating images
          6. 14.1.2.6. Scaling images
          7. 14.1.2.7. Creating and moving an artifact
          8. 14.1.2.8. Finding an image
          9. 14.1.2.9. Showing metadata
          10. 14.1.2.10. Viewing properties
      2. 14.2. Editing Images and Objects Outside of Acrobat
        1. 14.2.1. Setting TouchUp preferences
        2. 14.2.2. Editing images in Adobe Photoshop
        3. 14.2.3. Editing objects in Adobe Illustrator
        4. 14.2.4. Revising text in Adobe Illustrator
        5. 14.2.5. Using Edit Page in Adobe Illustrator
      3. 14.3. Exporting Images
      4. 14.4. Summary
    5. 15. Editing Pages
      1. 15.1. Working with Page Thumbnails
        1. 15.1.1. Navigating pages
        2. 15.1.2. Changing thumbnail sizes
        3. 15.1.3. Embedding and unembedding thumbnails
      2. 15.2. Organizing Pages
        1. 15.2.1. Reordering pages
        2. 15.2.2. Copying pages
        3. 15.2.3. Removing pages
      3. 15.3. Modifying Pages
      4. 15.4. Splitting Documents
      5. 15.5. Cropping Pages
      6. 15.6. Rotating Pages
        1. 15.6.1. Rotating PDF elements
        2. 15.6.2. Minimizing rotation problems
      7. 15.7. Creating Headers and Footers
        1. 15.7.1. Updating headers and footers
        2. 15.7.2. Removing headers and footers
      8. 15.8. Numbering Pages
        1. 15.8.1. Numbering individual PDF documents
        2. 15.8.2. Using Bates numbering
          1. 15.8.2.1. Removing Bates numbers
          2. 15.8.2.2. Creating PDF Portfolios with Bates numbers
      9. 15.9. Adding Watermarks and Backgrounds
        1. 15.9.1. Adding backgrounds
          1. 15.9.1.1. Replacing backgrounds
          2. 15.9.1.2. Updating backgrounds
          3. 15.9.1.3. Removing backgrounds
        2. 15.9.2. Adding watermarks
        3. 15.9.3. Removing and updating watermarks
      10. 15.10. Summary
    6. 16. Scanning and OCR Conversion
      1. 16.1. Configuring Scanners
        1. 16.1.1. Using TWAIN software
        2. 16.1.2. Using Adobe Photoshop plug-in software
        3. 16.1.3. Configuring Windows Imaging Architecture scan drivers (Windows only)
      2. 16.2. Understanding Scanning Essentials
        1. 16.2.1. Preparing a document
        2. 16.2.2. Photocopying originals
        3. 16.2.3. Ensuring straight alignment
      3. 16.3. Using Scan to PDF
        1. 16.3.1. Scanning on Windows
        2. 16.3.2. Scanning on the Mac
      4. 16.4. Using Acrobat Scan (Windows and Mac)
        1. 16.4.1. Setting options in Acrobat Scan
        2. 16.4.2. Setting text recognition options
      5. 16.5. Using WIA Scan Drivers (Windows)
        1. 16.5.1. Working with presets
        2. 16.5.2. Creating a custom scan
        3. 16.5.3. Setting scanner options
        4. 16.5.4. Appending scans to files and portfolios
      6. 16.6. Creating Workflow Solutions
      7. 16.7. Using Text Recognition
        1. 16.7.1.
        2. 16.7.2. Recognizing text in multiple files
        3. 16.7.3. Understanding suspect words
        4. 16.7.4. Reducing suspects
      8. 16.8. Exporting OCR text
        1. 16.8.1.
      9. 16.9. Scanning Paper Forms
        1. 16.9.1. Converting a paper form to a fillable form
        2. 16.9.2. Using a digital camera in lieu of a scanner
      10. 16.10. Summary
    7. 17. Repurposing and Creating Actions
      1. 17.1. Reducing File Sizes
        1. 17.1.1. Using the Reduce File Size command
        2. 17.1.2. Sanitizing documents
        3. 17.1.3. Using PDF Optimizer (Acrobat Pro only)
          1. 17.1.3.1. Auditing space usage
          2. 17.1.3.2. Optimizing files
            1. 17.1.3.2.1. Set option
            2. 17.1.3.2.2. Make compatible with
            3. 17.1.3.2.3. Images
            4. 17.1.3.2.4. Fonts
            5. 17.1.3.2.5. Transparency
            6. 17.1.3.2.6. Discard Objects
            7. 17.1.3.2.7. Discard User Data
            8. 17.1.3.2.8. Clean Up
      2. 17.2. Using Batch Processing with Custom Actions
        1. 17.2.1. Creating a Custom Action
        2. 17.2.2. Using the Custom Actions wizard
        3. 17.2.3. Creating a Custom Action
        4. 17.2.4. Managing actions
        5. 17.2.5. Creating custom sequences
      3. 17.3. Summary
    8. 18. Enabling Features for Adobe Reader
      1. 18.1. Understanding the Restrictions for Enabling Features
        1. 18.1.1. Recognizing the target audience
        2. 18.1.2. Licensing restrictions
        3. 18.1.3. Enforcing the restrictions
      2. 18.2. Enabling PDF Documents with Reader Extensions
        1. 18.2.1. Enabling PDFs for text additions
        2. 18.2.2. Authorizing PDFs for commenting (Acrobat Pro)
        3. 18.2.3. Enabling PDFs for form saves
      3. 18.3. Editing Enabled PDF Files
      4. 18.4. Summary
  10. IV. Using PDF Interactivity
    1. 19. Annotating PDFs
      1. 19.1. Setting Commenting Preferences
      2. 19.2. Looking at the Annotation & Drawing Markup Tools
      3. 19.3. Using the Annotation Tools
        1. 19.3.1. Using the Sticky Note tool
          1. 19.3.1.1. Managing notes
          2. 19.3.1.2. Setting Sticky Note tool properties
          3. 19.3.1.3. Setting default properties
        2. 19.3.2. Working with the Text Edit tools
        3. 19.3.3. Working with the Highlight tool
        4. 19.3.4. Attaching files as comments
        5. 19.3.5. Recording audio comments
        6. 19.3.6. Using the Stamp tool
          1. 19.3.6.1. Selecting stamps
          2. 19.3.6.2. Adding a stamp to a page
          3. 19.3.6.3. Changing stamp properties
          4. 19.3.6.4. Creating custom stamps
          5. 19.3.6.5. Appending stamps to a new category
        7. 19.3.7. Attaching files
      4. 19.4. Using the Drawing Markup Tools
        1. 19.4.1. Using the Text Box tool
        2. 19.4.2. Using the Callout tool
        3. 19.4.3. Using the Cloud tool
        4. 19.4.4. Using the Line tools
        5. 19.4.5. Drawing tools
          1. 19.4.5.1. Drawing tools and context menus
          2. 19.4.5.2. Setting Line tool properties
          3. 19.4.5.3. Managing line comments
      5. 19.5. Adding Comments to Video Files
      6. 19.6. Using the Comments List Panel
      7. 19.7. Summary
    2. 20. Working with Review Sessions
      1. 20.1. Creating an Attach for Email Review
        1. 20.1.1. Initiating an Attach for Email Review
        2. 20.1.2. Participating in a review
          1. 20.1.2.1. Recipient participation
          2. 20.1.2.2. Author participation
            1. 20.1.2.2.1. Updating comments
            2. 20.1.2.2.2. Asking new reviewers to participate
        3. 20.1.3. Using the Tracker
          1. 20.1.3.1. Viewing documents in the Tracker
          2. 20.1.3.2. Tracking forms
      2. 20.2. Working with Shared Reviews
        1. 20.2.1. Understanding shared review options
        2. 20.2.2. Using network folders
        3. 20.2.3. Setting up shared reviews on Acrobat.com
        4. 20.2.4. Offering PROXY reviewers
      3. 20.3. Commenting in Real Time
      4. 20.4. Summary
    3. 21. Creating Links and Actions
      1. 21.1. Working with Bookmarks
        1. 21.1.1. Creating bookmarks
        2. 21.1.2. Managing bookmarks
        3. 21.1.3. Renaming bookmarks
        4. 21.1.4. Looking at structured bookmarks
        5. 21.1.5. Using bookmark appearances
        6. 21.1.6. Adding special characters to bookmark names
        7. 21.1.7. Using bookmark properties
        8. 21.1.8. Using the Properties Bar
        9. 21.1.9. Setting bookmark opening views
      2. 21.2. Working with Articles
        1. 21.2.1. Viewing and navigating articles
          1. 21.2.1.1. Viewing Article properties
          2. 21.2.1.2. Viewing articles
        2. 21.2.2. Defining articles
          1. 21.2.2.1. Ending an article thread
          2. 21.2.2.2. Deleting articles
          3. 21.2.2.3. Combining articles
      3. 21.3. Working with the Link Tool
        1. 21.3.1. Creating links for page navigation
        2. 21.3.2. Linking to views
        3. 21.3.3. Editing a link action
        4. 21.3.4. Applying link appearance properties
        5. 21.3.5. Using link properties
        6. 21.3.6. Using link actions properties
          1. 21.3.6.1. Executing a menu item
          2. 21.3.6.2. Going to a 3D/Multimedia View
          3. 21.3.6.3. Going to a page view
          4. 21.3.6.4. Importing form data
          5. 21.3.6.5. Using Multimedia Operation (Acrobat 9 and later)
          6. 21.3.6.6. Opening a file
          7. 21.3.6.7. Opening a Web link
          8. 21.3.6.8. Playing a sound
          9. 21.3.6.9. Playing media (Acrobat 5 compatible) and Play media (Acrobat 6 and later compatible)
          10. 21.3.6.10. Reading an article
          11. 21.3.6.11. Resetting a form
          12. 21.3.6.12. Running a JavaScript
          13. 21.3.6.13. Setting layer visibility
          14. 21.3.6.14. Showing and hiding a field
          15. 21.3.6.15. Submitting a form
        7. 21.3.7. Managing links
      4. 21.4. Working with Page Properties
      5. 21.5. Creating Destinations
        1. 21.5.1. Using destination tools
        2. 21.5.2. Creating a pop-up menu
      6. 21.6. Working with Buttons
        1. 21.6.1. Creating a button field
        2. 21.6.2. Duplicating buttons
      7. 21.7. Summary
    4. 22. Working with Multimedia and PDFs
      1. 22.1. Working with Sound Files
        1. 22.1.1. Creating sound files
        2. 22.1.2. Adding sounds to page actions
        3. 22.1.3. Adding sounds to form field actions
        4. 22.1.4. Using the Sound tool
      2. 22.2. Importing Video Files
        1. 22.2.1. Importing video (Acrobat Pro only)
        2. 22.2.2. Using advanced settings
      3. 22.3. Importing Flash Video (Acrobat Pro Only)
      4. 22.4. Importing 3-D Content
      5. 22.5. Summary
    5. 23. Creating Accessibility and Tagging PDF Files
      1. 23.1. Creating Accessible Documents
        1. 23.1.1. Understanding accessibility
        2. 23.1.2. Adding accessibility in authoring applications
        3. 23.1.3. Making existing PDFs accessible
          1. 23.1.3.1. Performing a Quick Check
          2. 23.1.3.2. Performing a Full Check (Acrobat Pro only)
          3. 23.1.3.3. Adding accessibility
      2. 23.2. Understanding Structure
        1. 23.2.1. Using the Tags panel
        2. 23.2.2. Adding alternate text
        3. 23.2.3. Using the Content tab
        4. 23.2.4. Using the Order tab
        5. 23.2.5. Checking accessible tags
      3. 23.3. Viewing Accessible Documents
      4. 23.4. Summary
  11. V. Publishing PDF Files
    1. 24. Using Authentication and Security Methods
      1. 24.1. Restricting the Opening and Editing of Files
        1. 24.1.1. Using password security
        2. 24.1.2. Using a security policy
        3. 24.1.3. Managing security policies
          1. 24.1.3.1. Copying and editing policies
          2. 24.1.3.2. Viewing and deleting policies
      2. 24.2. Understanding Digital IDs
        1. 24.2.1. Creating a personal digital ID
          1. 24.2.1.1. Creating a custom appearance
          2. 24.2.1.2. Creating a digital ID
          3. 24.2.1.3. Managing multiple IDs
          4. 24.2.1.4. Setting usage options
        2. 24.2.2. Using signature fields
        3. 24.2.3. Creating a signature field when signing a document
      3. 24.3. Certifying a Document
      4. 24.4. Using Trusted Identities and Certificate Security
        1. 24.4.1. Using certificate encryption
        2. 24.4.2. Exporting public certificates
        3. 24.4.3. Requesting contacts
        4. 24.4.4. Managing trusted identities
        5. 24.4.5. Setting certificate security permissions
      5. 24.5. Validating Signatures
      6. 24.6. Creating a Security Envelope
      7. 24.7. Summary
    2. 25. Working with PDFs and the Web
      1. 25.1. Viewing PDFs in Web Browsers
      2. 25.2. Working with Web Links
        1. 25.2.1. Adding Web links to multiple pages
        2. 25.2.2. Controlling links view behavior
        3. 25.2.3. Opening Web links in new browser windows
        4. 25.2.4. Adding URL links to text fields
      3. 25.3. Converting PDF to HTML
        1. 25.3.1. Setting export options
        2. 25.3.2. Converting text documents to HTML
        3. 25.3.3. Exporting PDF files with images to HTML
      4. 25.4. Summary
    3. 26. Using Acrobat.com for Online Collaboration
      1. 26.1. Understanding Acrobat.com
      2. 26.2. Using ConnectNow for Online Collaboration
        1. 26.2.1. Getting into real-time collaboration
        2. 26.2.2. Setting up an Adobe ID
        3. 26.2.3. Sharing your computer screen
          1. 26.2.3.1. Starting a share session
          2. 26.2.3.2. Examining the sharing tools
          3. 26.2.3.3. Loading pods
        4. 26.2.4. Participating in a sharing session
          1. 26.2.4.1. Setting preferences
          2. 26.2.4.2. Getting help
          3. 26.2.4.3. Share My Computer Screen
          4. 26.2.4.4. Share My Microphone
          5. 26.2.4.5. Using the Annotation tools
      3. 26.3. Summary
    4. 27. Working with eBooks
      1. 27.1. Creating eBooks
        1. 27.1.1. Knowing eBook file formats
        2. 27.1.2. Choosing the right format
        3. 27.1.3. Creating content
        4. 27.1.4. Hosting content
      2. 27.2. Acquiring Adobe Digital Editions
      3. 27.3. Exploring the Adobe eBook Library
      4. 27.4. Reading eBooks
      5. 27.5. Summary
    5. 28. Printing to Desktop Color Printers
      1. 28.1. Understanding Color Management
      2. 28.2. Selecting a Color Workspace
      3. 28.3. Using Color Output Profiles
      4. 28.4. Printing Basics in Acrobat
      5. 28.5. Understanding How to Manage Color
      6. 28.6. Printing to Desktop Printers
        1. 28.6.1. Printing to Epson printers
          1. 28.6.1.1. Enabling a low-end printer to manage color on Windows
          2. 28.6.1.2. Enabling Acrobat to determine color on the Mac
        2. 28.6.2. Selecting a custom printer profile
          1. 28.6.2.1. Printing using a custom printer profile on Windows
          2. 28.6.2.2. Printing using a printer profile on the Mac
        3. 28.6.3. Printing to HP inkjet printers
          1. 28.6.3.1. Printing to HP printers on Windows
          2. 28.6.3.2. Printing to HP printers on the Mac
        4. 28.6.4. Printing to Canon printers
          1. 28.6.4.1. Printing to Canon printers on Windows
          2. 28.6.4.2. Printing to Canon printers on the Mac
      7. 28.7. Printing Comments, Forms, and Summaries
        1. 28.7.1. Printing comments
        2. 28.7.2. Selecting and printing form field data
        3. 28.7.3. Creating and printing comment summaries
      8. 28.8. Summary
    6. 29. Using Commercial Printing and Prepress
      1. 29.1. Soft Proofing Color
        1. 29.1.1. Setting up your color management environment
        2. 29.1.2. Using Output Preview
          1. 29.1.2.1. Looking at Color Warnings
            1. 29.1.2.1.1. Simulation Profile
            2. 29.1.2.1.2. Simulate Black Ink
            3. 29.1.2.1.3. Simulate Paper Color
            4. 29.1.2.1.4. Warnings
            5. 29.1.2.1.5. Rich black
          2. 29.1.2.2. Using Separations
          3. 29.1.2.3. Using Object Inspector
        3. 29.1.3. Converting Colors
        4. 29.1.4. Using Ink Manager
      2. 29.2. Using Transparency Flattener Preview
      3. 29.3. Trapping Files
        1. 29.3.1. Fixing hairlines
        2. 29.3.2. Creating trap presets
      4. 29.4. Cropping Pages
        1. 29.4.1. Adding printer marks
        2. 29.4.2. Cropping pages
      5. 29.5. Using PDF Optimizer
      6. 29.6. Working with Job Definition Files
      7. 29.7. Preflighting PDF Files
        1. 29.7.1. Preflighting a file
        2. 29.7.2. Creating a new profile
        3. 29.7.3. Generating reports and comments
        4. 29.7.4. Making droplets
        5. 29.7.5. Examining PDF structure
        6. 29.7.6. Creating an inventory
      8. 29.8. Checking and Fixing Up Files
      9. 29.9. Preparing PDFs for Commercial Printing
        1. 29.9.1. Using Output
        2. 29.9.2. Using marks and bleeds
        3. 29.9.3. Looking at PostScript options
        4. 29.9.4. Using Color Management
      10. 29.10. Summary
  12. VI. Using Acrobat PDF Forms
    1. 30. Understanding Acrobat Form Tools
      1. 30.1. Exploring Acrobat Forms
        1. 30.1.1. Recognizing the non-PDF form
        2. 30.1.2. Developing a PDF form
      2. 30.2. Filling in PDF Forms
        1. 30.2.1. Using the Typewriter tool
        2. 30.2.2. Using the Comments panel
        3. 30.2.3. Filling in forms containing form fields
          1. 30.2.3.1. Looking at form field navigation keystrokes
          2. 30.2.3.2. Viewing fields
          3. 30.2.3.3. Using Auto-Complete features
      3. 30.3. Working in the Form Editing Environment
        1. 30.3.1. Starting the Form Wizard
        2. 30.3.2. Adding or editing fields
        3. 30.3.3. Changing modes
        4. 30.3.4. Editing according to mode
      4. 30.4. Creating a PDF Form
        1. 30.4.1. Using auto field detection
        2. 30.4.2. Scanning paper forms
        3. 30.4.3. Creating field objects manually
      5. 30.5. Assigning Form Field Properties
        1. 30.5.1. Exploring the General properties tab
        2. 30.5.2. Reviewing Appearance properties
        3. 30.5.3. Exploring the Options properties
          1. 30.5.3.1. Looking at text options
          2. 30.5.3.2. Selecting check box and radio button options
          3. 30.5.3.3. Choosing combo box and list box options
          4. 30.5.3.4. Selecting button options
          5. 30.5.3.5. Choosing barcode options
        4. 30.5.4. Setting Actions properties
          1. 30.5.4.1. Importing form data
          2. 30.5.4.2. Resetting a form
          3. 30.5.4.3. Submitting a form
        5. 30.5.5. Looking at Format properties
        6. 30.5.6. Selecting Validate properties
        7. 30.5.7. Choosing Calculate properties
        8. 30.5.8. Employing the Selection Change properties
        9. 30.5.9. Using the Digital Signature fields properties
        10. 30.5.10. Accessing Barcode properties
      6. 30.6. Managing Fields
        1. 30.6.1. Organizing fields
          1. 30.6.1.1. Renaming fields
          2. 30.6.1.2. Duplicating fields
          3. 30.6.1.3. Moving fields
          4. 30.6.1.4. Deleting fields
          5. 30.6.1.5. Aligning fields
          6. 30.6.1.6. Sizing fields
          7. 30.6.1.7. Creating multiple copies of fields
          8. 30.6.1.8. Duplicating fields
          9. 30.6.1.9. Setting attribute defaults
        2. 30.6.2. Setting field tab orders
      7. 30.7. Summary
    2. 31. Working with Form Data
      1. 31.1. Calculating Field Data
        1. 31.1.1. Formatting for calculations
        2. 31.1.2. Using the preset calculation formulas
          1. 31.1.2.1. Summing data on hierarchical names
          2. 31.1.2.2. Using hidden fields
        3. 31.1.3. Using simplified field notation
        4. 31.1.4. Using JavaScripts
      2. 31.2. Managing Form Data
        1. 31.2.1. Importing and exporting data
          1. 31.2.1.1. Creating common fields
          2. 31.2.1.2. Exporting FDF/XML data
          3. 31.2.1.3. Importing FDF/XML data
        2. 31.2.2. Creating spreadsheets from form data
          1. 31.2.2.1. Exporting data to a spreadsheet
          2. 31.2.2.2. Aggregating data from multiple files into a single spreadsheet
          3. 31.2.2.3. Aggregating FDF/XML data
      3. 31.3. Submitting and Receiving Form Data
        1. 31.3.1. Creating a Submit Form button
        2. 31.3.2. Distributing forms via email
          1. 31.3.2.1. Emailing forms using Adobe Acrobat
          2. 31.3.2.2. Analyzing data
        3. 31.3.3. Distributing forms via Acrobat.com
        4. 31.3.4. Using the Tracker
      4. 31.4. Summary
    3. 32. Understanding JavaScript
      1. 32.1. Getting Started with Acrobat JavaScript
        1. 32.1.1. Finding JavaScripts
          1. 32.1.1.1. Examining form field scripts
          2. 32.1.1.2. Using Bookmarks and links
          3. 32.1.1.3. Examining document-level JavaScripts
          4. 32.1.1.4. Analyzing page actions
          5. 32.1.1.5. Examining document actions
          6. 32.1.1.6. Searching for page templates
        2. 32.1.2. Using the JavaScript Debugger
        3. 32.1.3. Using the JavaScript Console
      2. 32.2. Creating Viewer Options Warning Alerts
        1. 32.2.1. Creating viewer type alerts
        2. 32.2.2. Creating viewer version alerts
      3. 32.3. Performing JavaScript Calculations
        1. 32.3.1. Using if/else statements
        2. 32.3.2. Calculating dates
        3. 32.3.3. Using loops
      4. 32.4. Using Document Actions
      5. 32.5. Working with Page Templates
        1. 32.5.1. Creating a page template
        2. 32.5.2. Spawning a page from a template
      6. 32.6. Creating Pop-Up Menus
        1. 32.6.1. Writing document-level JavaScripts
        2. 32.6.2. Creating a pop-up menu
      7. 32.7. Working with Trusted Functions
        1. 32.7.1. Creating new documents
        2. 32.7.2. Adding menu commands
      8. 32.8. Summary
      9. 32.9. Final Word