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Adobe® Acrobat® 9 PDF Bible

Book Description

Find just what you need to incorporate PDFs in your workflows with the newest edition of this perennial top-selling reference and tutorial from Acrobat guru, Ted Padova. He packs these pages with tips guaranteed to help you get the most out of this powerful software. You'll find techniques for creating, editing, and repurposing PDFs for everything from print to CD-ROMs, the Internet, e-book content, and more. Keep this classic within reach—you'll turn to it again and again.

Table of Contents

  1. Copyright
  2. About the Author
  3. Credits
  4. Preface
    1. About This Book
      1. How to read this book
      2. Icons
      3. The book's contents
    2. Staying Connected
      1. Internet connection
      2. Registration
      3. Web sites to contact
    3. Contacting Me
  5. Acknowledgments
  6. Introduction
    1. What Is Adobe Acrobat?
      1. Nomenclature
      2. Adobe Systems and the Acrobat mission
      3. PDF workflows
    2. New Features in Adobe Acrobat Professional
  7. I. Welcome to Adobe Acrobat
    1. 1. Getting to Know Adobe Acrobat
      1. 1.1. What Is Adobe Acrobat?
      2. 1.2. What Is PDF?
        1. 1.2.1. Document repurposing
        2. 1.2.2. PDF and Adobe PostScript
        3. 1.2.3. PDF versions
      3. 1.3. Understanding PDF Standards
      4. 1.4. Acrobat Environment
        1. 1.4.1. Menus
        2. 1.4.2. Tools, task buttons, and toolbars
        3. 1.4.3. Panels
      5. 1.5. Understanding Preferences
      6. 1.6. Summary
    2. 2. Using Acrobat Viewers
      1. 2.1. Viewer Distinctions
        1. 2.1.1. Adobe Reader
        2. 2.1.2. Acrobat Elements
        3. 2.1.3. Acrobat Standard versus Acrobat Pro Products
        4. 2.1.4. Acrobat Pro Extended
        5. 2.1.5. Acrobat Pro versus Acrobat Pro Extended
      2. 2.2. Adobe's Acrobat Product Line Strategy
      3. 2.3. Using Plug-ins
        1. 2.3.1. Installing plug-ins
        2. 2.3.2. Uninstalling plug-ins
        3. 2.3.3. Resolving plug-in conflicts
        4. 2.3.4. Working with plug-ins
      4. 2.4. Summary
    3. 3. Using Help and Resources
      1. 3.1. Accessing Help
        1. 3.1.1. Using Acrobat help
        2. 3.1.2. Using Adobe LiveCycle Designer help
        3. 3.1.3. Online help for Adobe Acrobat
        4. 3.1.4. Online help for Adobe LiveCycle Designer
        5. 3.1.5. Acrobat User Community
      2. 3.2. Using Resources
        1. 3.2.1. Modifying the coversheet
        2. 3.2.2. Modifying DocTemplates
        3. 3.2.3. Adding folder level JavaScripts
        4. 3.2.4. Adding custom stamps
        5. 3.2.5. Using QuickBook templates (Windows only)
        6. 3.2.6. Using LiveCycle Designer resource files
      3. 3.3. Summary
    4. 4. Getting Familiar with Adobe Reader
      1. 4.1. Setting Some Critical Preferences
        1. 4.1.1. Setting up an Acrobat.com account
        2. 4.1.2. Setting general preferences
        3. 4.1.3. Setting identity preferences
      2. 4.2. Using Adobe Reader Tools and Menus
        1. 4.2.1. Loading tools and toolbars
        2. 4.2.2. Getting familiar with the Reader tools
        3. 4.2.3. Using menu commands
        4. 4.2.4. Using Navigation panels
        5. 4.2.5. Working with Signatures
        6. 4.2.6. Working with PDF Portfolios
      3. 4.3. Working with Acrobat.com
        1. 4.3.1. Creating PDF files using Acrobat.com
        2. 4.3.2. Sharing files on Acrobat.com
      4. 4.4. Enabling Adobe Reader Usage Rights
        1. 4.4.1. Commenting in Adobe Reader
        2. 4.4.2. Using file attachments
        3. 4.4.3. Working with forms in Adobe Reader
      5. 4.5. Getting Help
      6. 4.6. Adding More Functionality to Adobe Reader
      7. 4.7. Summary
    5. 5. Viewing and Navigating PDF Files
      1. 5.1. Setting Up the Work Environment
      2. 5.2. Arranging Toolbars in the Acrobat Window
      3. 5.3. Navigating PDF Documents
        1. 5.3.1. Navigation toolbar
        2. 5.3.2. Context menus
        3. 5.3.3. Navigation menu commands
        4. 5.3.4. Scrolling
      4. 5.4. Zooming
        1. 5.4.1. Marquee Zoom tool
        2. 5.4.2. Zoom In tool
        3. 5.4.3. Zoom Out tool
        4. 5.4.4. Dynamic Zoom tool
        5. 5.4.5. Loupe tool
        6. 5.4.6. Pan & Zoom Window
        7. 5.4.7. Zoom tool behaviors
      5. 5.5. Changing Page Views
      6. 5.6. Setting Initial View Attributes
        1. 5.6.1. Setting custom zoom levels
        2. 5.6.2. Understanding Initial View preferences
        3. 5.6.3. Saving the Initial View
      7. 5.7. Viewing Files with the Window Menu
        1. 5.7.1. Minimize and zoom views
        2. 5.7.2. New Window
        3. 5.7.3. Cascade
        4. 5.7.4. Tile
        5. 5.7.5. Split
        6. 5.7.6. Spreadsheet Split
        7. 5.7.7. Full Screen Mode
      8. 5.8. Viewing Links
        1. 5.8.1. Navigation pane
        2. 5.8.2. Navigation panels
        3. 5.8.3. Hypertext links
      9. 5.9. Opening PDF Files
        1. 5.9.1. Opening recently viewed files
        2. 5.9.2. Using the Organizer
      10. 5.10. Summary
    6. 6. Searching PDF Files
      1. 6.1. Setting Up the Work Environment
      2. 6.2. Using the Find Toolbar
      3. 6.3. Using the Search Window
        1. 6.3.1. Basic search options
        2. 6.3.2. Searching PDFs on the Internet
        3. 6.3.3. Performing advanced searches in Acrobat/Reader
      4. 6.4. Document Descriptions
        1. 6.4.1. Searching document descriptions
        2. 6.4.2. Document descriptions and Boolean queries
      5. 6.5. Full-Text Versus Index Searches
      6. 6.6. Search Index Procedures
      7. 6.7. Creating Search Indexes (Acrobat Pro/Extended Only)
        1. 6.7.1. Preparing PDFs for indexing
        2. 6.7.2. Creating a new index file
        3. 6.7.3. Saving index definitions
        4. 6.7.4. Setting options
        5. 6.7.5. Building the index
        6. 6.7.6. Rebuilding an index
        7. 6.7.7. Purging data
        8. 6.7.8. Setting Catalog preferences
      8. 6.8. Using Index Files
        1. 6.8.1. Loading index files
        2. 6.8.2. Attaching an index file to a document
        3. 6.8.3. Disabling indexes
        4. 6.8.4. Finding index information
        5. 6.8.5. Searching an index
        6. 6.8.6. Searching external devices
      9. 6.9. Working with Embedded Index Files
      10. 6.10. Summary
  8. II. Converting Documents to PDF
    1. 7. Converting Files to PDF
      1. 7.1. Setting Up the PDF Creation Environment
      2. 7.2. Understanding How PDFs Are Created
      3. 7.3. Converting Native Documents to PDF
        1. 7.3.1. Adobe PDF printer (Windows)
        2. 7.3.2. Adobe PDF (Macintosh OS X)
        3. 7.3.3. When to Use the Adobe PDF Printer driver
      4. 7.4. Creating Blank New Pages
      5. 7.5. Creating PDFs from Files
        1. 7.5.1. Supported file formats
        2. 7.5.2. Applying settings
        3. 7.5.3. Converting multiple files to PDF
        4. 7.5.4. Converting Clipboard images
        5. 7.5.5. Converting Clipboard images (Macintosh)
        6. 7.5.6. Taking snapshots
      6. 7.6. Scanning to PDF
      7. 7.7. Converting Web Pages to PDF
        1. 7.7.1. Understanding Web site structure
        2. 7.7.2. Understanding captured pages structure
        3. 7.7.3. Capturing Web pages
        4. 7.7.4. Appending pages
        5. 7.7.5. Locating Web addresses
      8. 7.8. Converting Flash Files to PDF
      9. 7.9. Creating PDFs from Templates
      10. 7.10. Summary
    2. 8. Using Acrobat PDFMaker with Microsoft Programs
      1. 8.1. Setting Up the Environment
      2. 8.2. Using Acrobat with Microsoft Word
        1. 8.2.1. Changing conversion settings (Windows)
        2. 8.2.2. Working with comments (Windows)
        3. 8.2.3. Working with custom page sizes
        4. 8.2.4. Converting Snippets to PDF
      3. 8.3. Converting Microsoft Excel Files to PDF
      4. 8.4. Converting Microsoft PowerPoint Files to PDF
      5. 8.5. Converting Microsoft Publisher Files
      6. 8.6. Microsoft Visio and PDF Creation
        1. 8.6.1. Converting Visio files to PDF
        2. 8.6.2. Working with object data
      7. 8.7. Converting Web Pages from Internet Explorer to PDF (Windows Only)
        1. 8.7.1. Converting a Web page to PDF using PDFMaker
        2. 8.7.2. Converting Web Page selections to PDF
      8. 8.8. Converting Microsoft Outlook Emails to PDF (Windows Only)
      9. 8.9. Summary
    3. 9. Exporting to PDF from Authoring Applications
      1. 9.1. Setting Up the Environment
      2. 9.2. Working with Acrobat and the Adobe Creative Suite
        1. 9.2.1. Acrobat and Adobe Photoshop
        2. 9.2.2. Adobe Illustrator CS
        3. 9.2.3. Acrobat and Adobe InDesign
      3. 9.3. Using Acrobat with Non-Adobe Programs
      4. 9.4. Summary
    4. 10. Using Acrobat Distiller
      1. 10.1. Setting Up the Work Environment
      2. 10.2. Understanding PostScript
        1. 10.2.1. Creating PostScript files
        2. 10.2.2. Encoding
        3. 10.2.3. PostScript levels
      3. 10.3. Using Acrobat Distiller Preferences
        1. 10.3.1. Startup Alerts
        2. 10.3.2. Output Options
        3. 10.3.3. Log Files
      4. 10.4. Editing Adobe PDF Settings
        1. 10.4.1. Using the Default Adobe PDF settings
        2. 10.4.2. Changing Adobe PDF settings
        3. 10.4.3. General settings
        4. 10.4.4. Images
        5. 10.4.5. Fonts
        6. 10.4.6. Font types
        7. 10.4.7. Color
        8. 10.4.8. Advanced
        9. 10.4.9. Standards (Acrobat Pro/Pro Extended only)
      5. 10.5. Managing Adobe PDF settings
      6. 10.6. Identifying Font Locations
      7. 10.7. Using Watched Folders
        1. 10.7.1. Licensing restrictions
        2. 10.7.2. Creating watched folders (Acrobat Pro/ Pro Extended only)
      8. 10.8. Working with Non-Roman Text
      9. 10.9. Accessing Distiller
      10. 10.10. Summary
  9. III. Editing PDFs
    1. 11. Exporting PDF Content
      1. 11.1. Setting Up the Work Environment
      2. 11.2. Saving PDF Files
      3. 11.3. Exporting Data
        1. 11.3.1. Adobe PDF files (*.pdf)
        2. 11.3.2. Adobe PDF Files, Optimized (*.pdf)
        3. 11.3.3. Encapsulated PostScript (*.eps) and PostScript (*.ps)
        4. 11.3.4. HTML 3.2 (*.htm), HTML 4.01 with CSS 1.0 (*.htm), XML 1.0 (*.xml), and Text (Plain) (*.txt)
        5. 11.3.5. JPEG (*.jpg, .jpeg, .jpe), JPEG2000 (.jpf, *.ipx, *.jp2, *.j2k, *.j2c, .jpc), PNG (.png), and TIFF (*.tif, *.tiff)
        6. 11.3.6. Microsoft Word Document (*.doc) and Rich Text Format (*.rtf)
        7. 11.3.7. PDF/A, PDF/E, PDF/X (*.pdf)
        8. 11.3.8. Tables in Excel Spreadsheets (*.xml)
        9. 11.3.9. Text (Accessible) (*.txt)
      4. 11.4. Summary
    2. 12. Combining, Packaging, and Attaching PDFs
      1. 12.1. Setting Up the Work Environment
      2. 12.2. Merging Files into a Single PDF document
        1. 12.2.1. Combining files and folders on Windows
        2. 12.2.2. Combining files and folders on the Macintosh
        3. 12.2.3. Using the Combine Files wizard
        4. 12.2.4. Organizing files
      3. 12.3. Working with PDF Portfolios
        1. 12.3.1. Creating a PDF Portfolio
        2. 12.3.2. Examining the portfolio interface
        3. 12.3.3. Working with context menus in portfolios
      4. 12.4. Editing PDF Portfolios
        1. 12.4.1. Choosing layouts
        2. 12.4.2. Adding a Welcome Page
        3. 12.4.3. Adding headers
        4. 12.4.4. Working with File Details
        5. 12.4.5. Using Adobe Flash with PDF Portfolios
        6. 12.4.6. Adding selected pages to portfolios
      5. 12.5. Publishing PDF Portfolios
        1. 12.5.1. Sharing files on Acrobat.com
        2. 12.5.2. Sharing files via e-mail
      6. 12.6. Navigating PDF Portfolios
        1. 12.6.1. Using the Layout view
        2. 12.6.2. Previewing files
        3. 12.6.3. Returning to default views
        4. 12.6.4. Using the List view
        5. 12.6.5. Navigating documents in Preview mode
        6. 12.6.6. Using Portfolio menu commands
        7. 12.6.7. Adding navigation buttons to PDFs in a portfolio
      7. 12.7. Working with File Attachments
        1. 12.7.1. Using the Attach tools
        2. 12.7.2. Record Audio Comment tool
        3. 12.7.3. Attachments and PDF Portfolios
        4. 12.7.4. Using the Attachments panel
      8. 12.8. Summary
    3. 13. Editing Text
      1. 13.1. Setting Up the Text Editing Environment
      2. 13.2. Using the TouchUp Text Tool
        1. 13.2.1. Changing text attributes
        2. 13.2.2. Editing text on layers
        3. 13.2.3. Adding new text to a document
        4. 13.2.4. Copying text with the TouchUp Text tool
      3. 13.3. Setting Text Editing Preferences
        1. 13.3.1. Selecting the order of objects
        2. 13.3.2. Using the Hand tool for text selections
      4. 13.4. Using the Select Tool
        1. 13.4.1. Copying text
        2. 13.4.2. Working with table data
      5. 13.5. Looking Up Definitions
      6. 13.6. Working with Text in New Blank Pages
        1. 13.6.1. Setting text attributes
        2. 13.6.2. Setting preferences
        3. 13.6.3. Using the PDF Editor
        4. 13.6.4. Alternate methods for creating blank pages
      7. 13.7. Summary
    4. 14. Redacting PDFs
      1. 14.1. Setting Up the Work Environment
      2. 14.2. What Is Redaction?
      3. 14.3. Getting a Grip on the Redaction Tools
        1. 14.3.1. Using the Redaction tools
        2. 14.3.2. Searching Multiple Words and Phrases
        3. 14.3.3. Searching patterns
      4. 14.4. Redacting PDF Files
      5. 14.5. Summary
    5. 15. Editing Images and Objects
      1. 15.1. Setting Up the Editing Environment
      2. 15.2. Selecting Images
        1. 15.2.1. Using the Select tool
        2. 15.2.2. Using the TouchUp Object tool
      3. 15.3. Image and Object External Editing
        1. 15.3.1. TouchUp preferences
        2. 15.3.2. Editing images in Adobe Photoshop
        3. 15.3.3. Editing objects in Adobe Illustrator
        4. 15.3.4. Editing text in Adobe Illustrator
        5. 15.3.5. Using Edit Page in Adobe Illustrator
      4. 15.4. Using the Snapshot Tool
        1. 15.4.1. Changing snapshot resolutions
        2. 15.4.2. Pasting snapshot data
      5. 15.5. Exporting Images
      6. 15.6. Summary
    6. 16. Editing Pages
      1. 16.1. Setting Up the Page-Editing Environment
      2. 16.2. Working with Page Thumbnails
        1. 16.2.1. Navigating pages
        2. 16.2.2. Changing thumbnail sizes
        3. 16.2.3. Embedding and unembedding thumbnails
      3. 16.3. Organizing Pages
        1. 16.3.1. Reordering pages
        2. 16.3.2. Copying pages
        3. 16.3.3. Removing pages
      4. 16.4. Modifying Pages
      5. 16.5. Splitting Documents
      6. 16.6. Cropping Pages
        1. 16.6.1. Using the Crop tool
        2. 16.6.2. Cropping pages via context menu commands
        3. 16.6.3. Eliminating cropped data
      7. 16.7. Rotating Pages
        1. 16.7.1. Rotating PDF elements
        2. 16.7.2. Minimizing rotation problems
      8. 16.8. Creating Headers and Footers
        1. 16.8.1. Updating headers and footers
        2. 16.8.2. Removing headers and footers
      9. 16.9. Numbering Pages
        1. 16.9.1. Numbering individual PDF documents
        2. 16.9.2. Using Bates numbering
      10. 16.10. Adding Watermarks and Backgrounds
        1. 16.10.1. Adding backgrounds
        2. 16.10.2. Adding watermarks
        3. 16.10.3. Removing and updating watermarks
      11. 16.11. Summary
    7. 17. Scanning and OCR Conversion
      1. 17.1. Setting Up the Scanning Work Environment
      2. 17.2. Configuring Scanners
        1. 17.2.1. TWAIN software
        2. 17.2.2. Adobe Photoshop plug-in software
        3. 17.2.3. Configuring Windows Imaging Architecture (WIA) scan drivers (Windows only)
      3. 17.3. Understanding Scanning Essentials
        1. 17.3.1. Preparing a document
        2. 17.3.2. Photocopying originals
        3. 17.3.3. Ensuring straight alignment
      4. 17.4. Using Scan to PDF
        1. 17.4.1. Scanning on Windows
        2. 17.4.2. Scanning on the Macintosh
      5. 17.5. Using Acrobat Scan (Windows and Macintosh)
        1. 17.5.1. Setting options in Acrobat Scan
        2. 17.5.2. Text recognition options
      6. 17.6. Using WIA Scan Drivers (Windows)
        1. 17.6.1. Working with presets
        2. 17.6.2. Creating a custom scan
        3. 17.6.3. Setting scanner options
        4. 17.6.4. Appending scans to files and portfolios
      7. 17.7. Creating Workflow Solutions
      8. 17.8. Using Text Recognition
        1. 17.8.1. Recognizing text in multiple files
        2. 17.8.2. Understanding suspect words
        3. 17.8.3. Reducing suspects
      9. 17.9. Exporting OCR text
      10. 17.10. Scanning Paper Forms
        1. 17.10.1. Converting a paper form to a fillable form
        2. 17.10.2. Scanning forms for Adobe LiveCycle Designer (Acrobat Pro and Pro Extended Windows only)
        3. 17.10.3. Using a digital camera in lieu of a scanner
      11. 17.11. Summary
    8. 18. Repurposing and Batch Processing
      1. 18.1. Setting Up the Environment
      2. 18.2. Reducing File Sizes
        1. 18.2.1. Using the Reduce File Size command
        2. 18.2.2. Examining documents
        3. 18.2.3. Using PDF Optimizer (Acrobat Pro/Extended only)
      3. 18.3. Redistilling Files
      4. 18.4. Batch Processing PDF Files
        1. 18.4.1. Knowing Acrobat 9 changes in preset sequences
        2. 18.4.2. Creating a batch sequence
        3. 18.4.3. Setting output options
        4. 18.4.4. Running sequences
        5. 18.4.5. Running UI batch sequences
        6. 18.4.6. Editing sequences
        7. 18.4.7. Creating custom sequences
      5. 18.5. Cropping Pages
        1. 18.5.1. Using the Crop tool
        2. 18.5.2. Creating a Preflight profile
        3. 18.5.3. Trimming media boxes with a batch sequence
      6. 18.6. Summary
    9. 19. Enabling Features for Adobe Reader
      1. 19.1. Setting Up the Enabling Work Environment
      2. 19.2. Restrictions for Enabling Features
        1. 19.2.1. Audience
        2. 19.2.2. Licensing restrictions
        3. 19.2.3. Enforcing the restrictions
      3. 19.3. Enabling PDF Documents with Reader Extensions
        1. 19.3.1. Enabling PDFs for Commenting (Acrobat 9 Pro, Acrobat 9 Pro Extended)
        2. 19.3.2. Enabling PDFs for Comment & Review
        3. 19.3.3. Enabling PDFs for form saves
        4. 19.3.4. Sending files for Shared Reviews
        5. 19.3.5. Distributing Forms
        6. 19.3.6. What about Adobe LiveCycle Designer Forms?
      4. 19.4. Editing Enabled PDF Files
        1. 19.4.1. Modifying an enabled PDF file
        2. 19.4.2. Working with enabled files and PDF Portfolios
      5. 19.5. Summary
  10. IV. PDF Interactivity
    1. 20. Review and Markup
      1. 20.1. Setting Up the Review and Comment Environment
      2. 20.2. Setting Commenting Preferences
      3. 20.3. Looking at the Comment & Markup Toolbar
      4. 20.4. Using the Comment & Markup Tools
        1. 20.4.1. Using the Sticky Note tool
        2. 20.4.2. Working with the Text Edits tools
        3. 20.4.3. Working with the Highlight tools
        4. 20.4.4. Attaching files as comments
        5. 20.4.5. Recording audio comments
        6. 20.4.6. Using the Stamp tool
        7. 20.4.7. Attaching files
      5. 20.5. Using the Markup Tools
        1. 20.5.1. Callout tool
        2. 20.5.2. Cloud tool
        3. 20.5.3. Line tools with inline text
        4. 20.5.4. Text Box tool
        5. 20.5.5. Drawing tools
      6. 20.6. Adding Comments to Video Files
      7. 20.7. Using the Show Menu
      8. 20.8. Using the Comments Menu
      9. 20.9. Using the Comments Panel
        1. 20.9.1. Viewing comments
        2. 20.9.2. Searching comments
        3. 20.9.3. Printing comments
        4. 20.9.4. Deleting comments
        5. 20.9.5. Marking comments
        6. 20.9.6. Setting comment status
        7. 20.9.7. Editing comment pop-up notes
      10. 20.10. Exporting and Importing Comments
        1. 20.10.1. Exporting/importing comments to and from a file
        2. 20.10.2. Exporting selected comments
      11. 20.11. Filtering Comments
      12. 20.12. Creating Comment Summaries
      13. 20.13. Comparing Documents
      14. 20.14. Summary
    2. 21. Working with Review Sessions
      1. 21.1. Setting Up the Commenting for Reviews Environment
      2. 21.2. Creating an Attach for Email Review
        1. 21.2.1. Initiating an Attach for Email Review
        2. 21.2.2. Participating in a review
        3. 21.2.3. Using the Tracker
      3. 21.3. Working with Shared Reviews
        1. 21.3.1. Understanding shared review options
        2. 21.3.2. Using network folders
        3. 21.3.3. Setting up shared reviews on Acrobat.com
        4. 21.3.4. PROXY Reviewers
      4. 21.4. Commenting in Real-Time
      5. 21.5. Migrating Comments
      6. 21.6. Sharing Comments in PDF Portfolios
      7. 21.7. Summary
    3. 22. Creating Links and Actions
      1. 22.1. Setting Up the Links and Actions Environment
      2. 22.2. Working with Bookmarks
        1. 22.2.1. Creating bookmarks
        2. 22.2.2. Managing bookmarks
        3. 22.2.3. Renaming bookmarks
        4. 22.2.4. Structured bookmarks
        5. 22.2.5. Bookmark appearances
        6. 22.2.6. Adding special characters to bookmark names
        7. 22.2.7. Bookmark properties
        8. 22.2.8. Using the Properties Bar
        9. 22.2.9. Setting bookmark opening views
      3. 22.3. Working with Articles
        1. 22.3.1. Viewing and navigating articles
        2. 22.3.2. Defining articles
      4. 22.4. Working with the Link Tool
        1. 22.4.1. Creating links for page navigation
        2. 22.4.2. Linking to views
        3. 22.4.3. Editing a link action
        4. 22.4.4. Link appearance properties
        5. 22.4.5. Link properties
        6. 22.4.6. Link actions properties
        7. 22.4.7. Managing links
      5. 22.5. Working with Page Properties
      6. 22.6. Creating Destinations
        1. 22.6.1. Destination tools
        2. 22.6.2. Creating a pop
      7. 22.7. Working with Buttons
        1. 22.7.1. Creating a button field
        2. 22.7.2. Duplicating buttons
      8. 22.8. Summary
    4. 23. Working with Multimedia and PDFs
      1. 23.1. Setting Up the Multimedia Environment
      2. 23.2. Working with Sound Files
        1. 23.2.1. Creating sound files
        2. 23.2.2. Adding sounds to page actions
        3. 23.2.3. Adding sounds to form field actions
        4. 23.2.4. Using the Sound tool
      3. 23.3. Importing Video Files
        1. 23.3.1. Importing video legacy content (Acrobat Pro and Pro Extended)
        2. 23.3.2. Acrobat 5–compatible media
        3. 23.3.3. Acrobat 6–compatible movies
        4. 23.3.4. Importing video (Acrobat Pro Extended)
      4. 23.4. Importing Flash Video (Acrobat Pro and Pro Extended)
      5. 23.5. Importing 3D Content
      6. 23.6. Converting Media to PDF
      7. 23.7. Summary
    5. 24. Working with Layers
      1. 24.1. Setting Up the Work Environment
      2. 24.2. Understanding Layers
      3. 24.3. Layer Visibility
        1. 24.3.1. Setting initial visibility
        2. 24.3.2. Showing/hiding layers
        3. 24.3.3. Initial Views
      4. 24.4. Layer Properties
        1. 24.4.1. Changing the default state
        2. 24.4.2. Locking visibility
        3. 24.4.3. Changing the initial state
        4. 24.4.4. Overriding defaults
        5. 24.4.5. Managing layers
      5. 24.5. Creating New Layers in PDF Files
      6. 24.6. Creating Layer Visibility Buttons
        1. 24.6.1. Changing layer visibility with buttons
        2. 24.6.2. Changing layer visibility with JavaScripts
      7. 24.7. Some Practical Uses for Layered PDFs
      8. 24.8. Summary
    6. 25. Accessibility and Tagged PDF Files
      1. 25.1. Setting Up the Work Environment
      2. 25.2. Creating Accessible Documents
        1. 25.2.1. Understanding accessibility
        2. 25.2.2. Adding accessibility in authoring applications
        3. 25.2.3. Making existing PDFs accessible
      3. 25.3. Understanding Structure
        1. 25.3.1. Using the Tags panel
        2. 25.3.2. Adding alternate text
        3. 25.3.3. Using the Content tab
        4. 25.3.4. Using the Order tab
        5. 25.3.5. Checking accessible tags
      4. 25.4. Viewing Accessible Documents
      5. 25.5. Summary
  11. V. PDF Publishing
    1. 26. Authentication and Security
      1. 26.1. Setting Up the Work Environment
      2. 26.2. Restricting the Opening and Editing of Files
        1. 26.2.1. Using password security
        2. 26.2.2. Using a security policy
        3. 26.2.3. Managing security policies
      3. 26.3. Understanding Digital IDs
        1. 26.3.1. Creating a personal digital ID
        2. 26.3.2. Using signature fields
        3. 26.3.3. Creating a signature field when signing a document
      4. 26.4. Certifying a document
      5. 26.5. Working with PDF Portfolios
        1. 26.5.1. Using signatures in PDF Portfolios
        2. 26.5.2. Adding security to PDF Portfolios
      6. 26.6. Using Trusted Identities and Certificate Security
        1. 26.6.1. Using certificate encryption
        2. 26.6.2. Exporting public certificates
        3. 26.6.3. Requesting contacts
        4. 26.6.4. Managing trusted identities
        5. 26.6.5. Setting certificate security permissions
      7. 26.7. Validating Signatures
      8. 26.8. Creating a Security Envelope
      9. 26.9. Summary
    2. 27. Working with PDFs and the Web
      1. 27.1. Setting Up the Environment
      2. 27.2. Viewing PDFs in Web Browsers
      3. 27.3. Working with Web links
        1. 27.3.1. Web links in the Organizer
        2. 27.3.2. Adding Web links to multiple pages
        3. 27.3.3. Controlling links view behavior
        4. 27.3.4. Opening Web links in new browser windows
        5. 27.3.5. Adding URL links to text fields
      4. 27.4. Converting PDF to HTML
        1. 27.4.1. Setting export options
        2. 27.4.2. Converting text documents to HTML
        3. 27.4.3. Exporting PDF files with images to HTML
      5. 27.5. Summary
    3. 28. Creating PDF Presentations
      1. 28.1. Setting Up the Work Environment
      2. 28.2. Creating Presentation Documents
        1. 28.2.1. Converting PowerPoint slides to PDF (Windows)
        2. 28.2.2. Converting PowerPoint notes to PDF notes (or annotations)
        3. 28.2.3. Converting handouts to PDF
        4. 28.2.4. Converting PowerPoint slides to PDF (Mac)
        5. 28.2.5. Converting Apple Keynote slides to PDF (Mac)
        6. 28.2.6. Converting authoring application documents to PDF
      3. 28.3. Using Adobe Presenter (Acrobat Pro Extended only)
        1. 28.3.1. Looking at the Adobe Presenter tools
        2. 28.3.2. Publishing a presentation using Adobe Presenter
        3. 28.3.3. Examining the interface
      4. 28.4. Working with Page Transitions and Effects
        1. 28.4.1. Converting animations to PDF from PowerPoint
        2. 28.4.2. Adding page transitions in Acrobat viewers
      5. 28.5. Using Full Screen Views
        1. 28.5.1. Setting Full Screen preferences
        2. 28.5.2. Saving Initial View options for files opening in Full Screen mode
        3. 28.5.3. Scrolling pages in Full Screen mode
        4. 28.5.4. Creating interactivity in Full Screen mode
      6. 28.6. Conducting Presentations and Online Meetings
      7. 28.7. Summary
    4. 29. Using Acrobat.com for Online Collaboration
      1. 29.1. Setting Up the Work Environment
      2. 29.2. Understanding Acrobat.com
      3. 29.3. Using ConnectNow for Online Collaboration
        1. 29.3.1. Getting into real-time collaboration
        2. 29.3.2. Setting up an Adobe ID
        3. 29.3.3. Sharing your computer screen
        4. 29.3.4. Participating in a sharing session
      4. 29.4. Using the Acrobat.com Interface
        1. 29.4.1. Exploring the Acrobat.com interface
        2. 29.4.2. Viewing files
        3. 29.4.3. Using context menu commands
      5. 29.5. Summary
    5. 30. Using PDFs and eBooks
      1. 30.1. Setting Up the eBook Work Environment
      2. 30.2. Creating eBooks
        1. 30.2.1. Adobe Content Server 3
        2. 30.2.2. Adobe LiveCycle Rights Management ES
      3. 30.3. Acquiring Adobe Digital Editions
      4. 30.4. Exploring the Adobe eBook Library
      5. 30.5. Reading eBooks
      6. 30.6. Ads for Adobe PDF
        1. 30.6.1. How it works
        2. 30.6.2. Editing PDF documents with ads
      7. 30.7. Summary
    6. 31. Printing to Desktop Color Printers
      1. 31.1. Setting Up the Work Environment
      2. 31.2. Understanding Color Management
      3. 31.3. Selecting a Color Workspace
      4. 31.4. Using Color Output Profiles
      5. 31.5. Some Printing Basics in Acrobat
      6. 31.6. Who's Going to Manage Color?
      7. 31.7. Printing to Desktop Printers
        1. 31.7.1. Printing to Epson printers
        2. 31.7.2. Selecting a custom printer profile
        3. 31.7.3. Printing to HP inkjet printers
        4. 31.7.4. Printing to Canon printers
      8. 31.8. Printing Comments, Forms, and Summaries
        1. 31.8.1. Printing comments
        2. 31.8.2. Printing form field data
        3. 31.8.3. Printing comment summaries
      9. 31.9. Summary
    7. 32. Commercial Printing and Prepress
      1. 32.1. Setting Up the Work Environment
      2. 32.2. Soft Proofing Color
        1. 32.2.1. Setting up your color management environment
        2. 32.2.2. Output Preview
        3. 32.2.3. Convert Colors
        4. 32.2.4. Ink Manager
      3. 32.3. Transparency Flattener Preview
      4. 32.4. Trapping Files
        1. 32.4.1. Fixing hairlines
        2. 32.4.2. Creating trap presets
      5. 32.5. Cropping Pages
        1. 32.5.1. Adding printer marks
        2. 32.5.2. Cropping pages
      6. 32.6. PDF Optimizer
      7. 32.7. Working with Job Definition Files
      8. 32.8. Preflighting PDF Files
        1. 32.8.1. Preflighting a file
        2. 32.8.2. Creating a new profile
        3. 32.8.3. Creating reports and comments
        4. 32.8.4. Creating droplets
        5. 32.8.5. Examining PDF structure
        6. 32.8.6. Creating an inventory
      9. 32.9. Checking and Fixing Up Files
      10. 32.10. Printing PDFs for Commercial Printing
        1. 32.10.1. Output
        2. 32.10.2. Marks and Bleeds
        3. 32.10.3. PostScript Options
        4. 32.10.4. Color Management
      11. 32.11. Summary
  12. VI. Acrobat PDF Forms
    1. 33. Using Adobe LiveCycle Designer ES (Windows Only)
      1. 33.1. Setting Up the Work Environment
        1. 33.1.1. Running LiveCycle Designer on a Macintosh
        2. 33.1.2. Preparing the workspace
      2. 33.2. Understanding the Why for Adobe LiveCycle Designer ES
      3. 33.3. Getting Started with a New Form Design
      4. 33.4. Creating a Simple Form in Designer
        1. 33.4.1. Creating a blank new page
        2. 33.4.2. Adding an image
        3. 33.4.3. Working with text fields
        4. 33.4.4. Duplicating fields
        5. 33.4.5. Adding graphic objects to a form
        6. 33.4.6. Adding radio buttons to a form
        7. 33.4.7. Adding a Drop-down list to a form
        8. 33.4.8. Finishing up a form
      5. 33.5. Importing a PDF Document
        1. 33.5.1. Converting a PDF document to a Designer form
        2. 33.5.2. Add text fields
        3. 33.5.3. Adding numeric fields
        4. 33.5.4. Managing fields
        5. 33.5.5. Calculating fields
        6. 33.5.6. Adding a signature field
      6. 33.6. Creating Dynamic Forms
        1. 33.6.1. The anatomy of a dynamic form
        2. 33.6.2. Setting up the form properties
        3. 33.6.3. Working with subforms
        4. 33.6.4. Distributing forms
        5. 33.6.5. Run-time events
      7. 33.7. Enabling Forms with Reader Extensions
      8. 33.8. Creating Data Connections
        1. 33.8.1. XML schema and XML data sources
        2. 33.8.2. Connecting to OLEDB data sources
        3. 33.8.3. WSDL file
      9. 33.9. Learning Adobe LiveCycle Designer
      10. 33.10. Summary
    2. 34. Understanding Acrobat Form Tools
      1. 34.1. Setting Up the Environment
      2. 34.2. What Are Acrobat Forms?
        1. 34.2.1. The non-PDF form
        2. 34.2.2. Development of a PDF form
      3. 34.3. Filling In PDF Forms
        1. 34.3.1. Using the new improved Typewriter tool
        2. 34.3.2. Using the Comments panel
        3. 34.3.3. Filling in forms containing form fields
      4. 34.4. Working in the Form Editing Environment
        1. 34.4.1. Starting the Form Wizard
        2. 34.4.2. Adding or editing fields
        3. 34.4.3. Changing modes
        4. 34.4.4. Editing according to mode
      5. 34.5. Creating a PDF Form
        1. 34.5.1. Using auto field detection
        2. 34.5.2. Scanning paper forms
        3. 34.5.3. Manually creating field objects
      6. 34.6. Assigning Form Field Properties
        1. 34.6.1. General properties
        2. 34.6.2. Appearance properties
        3. 34.6.3. Options properties
        4. 34.6.4. Actions properties
        5. 34.6.5. Format properties
        6. 34.6.6. Validate properties
        7. 34.6.7. Calculate properties
        8. 34.6.8. Selection Change properties
        9. 34.6.9. Digital Signature fields properties
        10. 34.6.10. Barcode properties
      7. 34.7. Managing Fields
        1. 34.7.1. Organizing fields
        2. 34.7.2. Setting field tab orders
      8. 34.8. Summary
    3. 35. Working with Form Data
      1. 35.1. Setting Up the Environment
      2. 35.2. Calculating Field Data
        1. 35.2.1. Formatting for calculations
        2. 35.2.2. Using the preset calculation formulas
        3. 35.2.3. Using Simplified Field Notation
        4. 35.2.4. Using JavaScripts
      3. 35.3. Managing Form Data
        1. 35.3.1. Importing and exporting data
        2. 35.3.2. Creating spreadsheets from form data
      4. 35.4. Submitting and Receiving Form Data
        1. 35.4.1. Creating a Submit Form button
        2. 35.4.2. Distributing forms via email
        3. 35.4.3. Distributing forms via Acrobat.com
        4. 35.4.4. Using the Tracker
      5. 35.5. Summary
  13. A. What's on the CD-ROM
    1. A.1. System Requirements
    2. A.2. Installation Instructions
    3. A.3. Contents
    4. A.4. Troubleshooting
  14. 1. Understanding JavaScript
    1. 36.1. Setting Up the Environment
    2. 36.2. Getting Started with Acrobat JavaScript
      1. 36.2.1. Finding JavaScripts
      2. 36.2.2. Using the JavaScript Debugger
      3. 36.2.3. Using the JavaScript Console
    3. 36.3. Creating Viewer Options Warning Alerts
      1. 36.3.1. Creating viewer type alerts
      2. 36.3.2. Creating viewer version alerts
    4. 36.4. Performing JavaScript Calculations
      1. 36.4.1. If/else statements
      2. 36.4.2. Calculating dates
      3. 36.4.3. Using loops
    5. 36.5. Using Document Actions
    6. 36.6. Working with Page Templates
      1. 36.6.1. Creating a page template
      2. 36.6.2. Spawning a page from a template
    7. 36.7. Creating Pop-Up Menus
      1. 36.7.1. Writing document-level JavaScripts
      2. 36.7.2. Creating a pop-up menu
    8. 36.8. Working with Trusted Functions
      1. 36.8.1. Creating new documents
      2. 36.8.2. Adding menu commands
    9. 36.9. Summary