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Adobe Acrobat 9 How-Tos: 125 Essential Techniques

Book Description

Adobe Acrobat continues to be one of the most widely recognized tools for document management, office communications, and improved workflow, and Acrobat 9 is the most powerful version yet. You can now collaborate with others using enhanced review and discussion tools, customize and organize forms, ensure increased security of your documents, and preview and edit with greater efficiency. But with all this power, how do you bring your Acrobat skills up to speed quickly? Never fear, Acrobat expert Donna L. Baker has selected the key techniques for accomplishing nearly any office communication task. You’ll broaden your PDF skill set in no time with this focused, handy guide. 

Table of Contents

  1. Copyright
    1. Dedication
  2. Acknowledgments
  3. One. Getting Started, Staying Organized
    1. #1. Getting Around the Interface
    2. #2. Helping Yourself
    3. #3. Customizing What You See on the Screen
    4. #4. What Do You Prefer?
    5. #5. Getting Organized
    6. #6. Conducting Searches
    7. #7. Searching for Specifics
    8. #8. Building and Applying an Index
  4. Two. Creating PDF Files Outside Acrobat
    1. #9. Printing with the Adobe PDF Printer
    2. #10. Using PDFMaker in Microsoft Word
    3. #11. Merging Word Files to PDF
    4. #12. Producing PDF Files in Excel, Access, and Project
    5. #13. Generating PDF Documents in PowerPoint
    6. #14. Adding Specialized Media Content
    7. #15. Making PDF Documents from Web Pages
    8. #16. Archiving E-mail Messages
  5. Three. Creating PDF Files in Distiller and Acrobat
    1. #17. Working with Acrobat Distiller and Job Options
    2. #18. Watching Folders via Distiller
    3. #19. Starting a PDF File from a Blank Page
    4. #20. Merging Multiple Files into a Single PDF Document
    5. #21. Creating a PDF from Web Pages in Acrobat
    6. #22. Creating a PDF from a Scan in Acrobat
    7. #23. Creating a PDF from a Clipboard Image
    8. #24. Attaching Source Files to a PDF
      1. Managing Attached Files
  6. Four. Producing a PDF Portfolio
    1. #25. PDF Portfolio Building 101
    2. #26. Customizing the Appearance
    3. #27. Branding a PDF Portfolio
    4. #28. Organizing and Modifying Contents
    5. #29. Applying Acrobat Commands
    6. #30. Managing and Distributing a Portfolio
  7. Five. Creating Output: Saving, Exporting, and Printing
    1. #31. Finding Information about Your Document
    2. #32. Using the Examine PDF Process
    3. #33. Optimizing a PDF Document
    4. #34. Exporting PDF Documents in Other Formats
    5. #35. Saving Image PDF Files
    6. #36. Choosing Settings for Basic and Production Printing
    7. #37. Choosing and Using Fonts
    8. #38. Print Troubleshooting 101
  8. Six. Complying with PDF and Accessibility Standards
    1. #39. Testing and Fixing a Document with Preflight
    2. #40. Ensuring Standards Compliance
    3. #41. Fixing Print and File Issues Automatically
    4. #42. Making Preflight Work for You
    5. #43. Creating and Using a Printing Droplet
    6. #44. Examining a Document’s Output
    7. #45. Navigating a Document
    8. #46. Specifying Accessibility Requirements
    9. #47. Basic Document Tagging
    10. #48. Reporting On and Repairing a Document
    11. #49. Enhancing PDF Accessibility
  9. Seven. Transforming Document Pages
    1. #50. Changing Pages and Their Contents
    2. #51. Cropping and Rotating Pages
    3. #52. Applying Page and Bates Numbering
    4. #53. Inserting Headers and Footers
    5. #54. Adding Watermarks and Backgrounds
    6. #55. Batching Tasks to Save Time
  10. Eight. Touching Up and Modifying a PDF Document
    1. #56. Selecting and Editing Text in a PDF
    2. #57. Editing Text and Modifying Attributes
    3. #58. Object TouchUps
    4. #59. Reusing Images
    5. #60. Round-trip Editing an Image
    6. #61. Extracting Active Text from an Image
    7. #62. Redacting Content
  11. Nine. Building Content with Adobe Presenter
    1. #63. Creating a Presenter Publication
    2. #64. Specifying a Theme
    3. #65. Recording and Using Audio and Video
    4. #66. Including Attachments
    5. #67. Working in the Quiz Manager
    6. #68. Writing a Quiz
    7. #69. Previewing and Publishing
  12. Ten. Commenting in a PDF Document
    1. #70. Adding Sticky Notes and Highlighting Comments
    2. #71. Setting Commenting Preferences
    3. #72. Working with Text Edit Comments
    4. #73. Using and Managing Stamp Tools
    5. #74. Drawing and Marking Up Shapes in Acrobat
    6. #75. Working with the Comments List
    7. #76. Exporting Comments to a Word Document (Windows)
    8. #77. Setting Comment Status and Creating Summaries
  13. Eleven. Live Reviewing and Collaboration
    1. #78. Collaborating Live on Acrobat.com
    2. #79. Starting a Shared Review
    3. #80. Using an E-mail Review
    4. #81. Participating Online
    5. #82. Moving to a ConnectNow Meeting Room
    6. #83. Working in Buzzword
    7. #84. Comparing Documents
    8. #85. Tracking a Review
  14. Twelve. Creating and Handling Forms
    1. #86. Letting the Form Wizard Guide You
    2. #87. Working in Form Edit Mode
    3. #88. Drawing and Customizing Form Fields
    4. #89. Adding Calculations and Field Behaviors
    5. #90. Organizing and Ordering a Form
    6. #91. Simplifying a Visually Complex Form
    7. #92. Distributing Forms
    8. #93. Tracking Forms
    9. #94. Handling Form Returns
  15. Thirteen. Using Flash Video and 3D Media
    1. #95. Inserting Flash Media in a PDF File
    2. #96. Inserting SWF in a PDF File
    3. #97. Inserting Movies and Legacy Versions
    4. #98. Working with 3D Content
    5. #99. Editing in Adobe 3D Reviewer
    6. #100. Measuring 3D Objects
    7. #101. Inserting Multimedia Comments
    8. #102. Using Actions to Show Multimedia Views
  16. Fourteen. Using Drawings, Maps, and Layers
    1. #103. Converting Visio, InDesign, and Illustrator Documents
    2. #104. Working with a Layered Document
    3. #105. Adding New Layers
    4. #106. Using Data Embedded in a Document
    5. #107. Applying Positioning Features
    6. #108. Measuring Objects
    7. #109. Commenting and Measuring on a PDF Map
    8. #110. Bookmarking Drawings, Maps, or Layers
  17. Fifteen. Controlling Action and Interaction
    1. #111. Linking Content in a Document
    2. #112. Creating Bookmarks in a Source Document
    3. #113. Adding Bookmarks in Acrobat
    4. #114. Naming Destinations
    5. #115. Drawing a Simple Button
    6. #116. Building a Batch of Buttons
    7. #117. Configuring a Push Button
    8. #118. Editing Actions
  18. Sixteen. Making Your Documents Secure
    1. #119. Using Security Levels and Passwords for a Document
    2. #120. Creating a Digital ID Profile
    3. #121. Signing a Document
    4. #122. Tracking Changes
    5. #123. Creating and Managing Security Policies
    6. #124. Managing Multimedia and Security Trusts
    7. #125. Using Secure ePaper