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Adobe Acrobat 8 Classroom in a Book

Book Description

No Acrobat user can afford to miss a beat in his or her production and business task workflow--which makes mastering new versions of key tools like Acrobat a problem. Realizing that the users Acrobat 8 is designed for--creative professionals, business users, and technical and engineering professionals --aren't going to interrupt their work schedules to take a class in the software, Adobe has brought the classroom to them in this handy, comprehensive book. Through a series of self-paced lessons (each of which builds on the last and includes hands-on projects that the reader can create using the files on the CD-ROM), this guide acquaints users with all of Acrobat 8's regular and industrial-strength features for creating, reviewing, editing, commenting on, restructuring, and preflighting PDF files, as well as new features in Acrobat 8: securing private information with new redaction tools; creating dynamic and interactive forms; saving PDF files as Word documents; automatically archiving your Outlook emails to PDF; using newly enhanced reviewing and sharing options, and more. Professional tips and techniques are scattered throughout.

Table of Contents

  1. Copyright
  2. What’s on the CD*
    1. Lesson files . . . and so much more
  3. Getting Started
    1. About Classroom in a Book
    2. Acrobat Professional and Acrobat Standard
    3. Prerequisites
    4. Installing Adobe Acrobat
    5. Starting Adobe Acrobat
    6. Copying the Classroom in a Book files
      1. To install the Classroom in a Book files
      2. To install the Videos folder
    7. Additional resources
    8. Adobe certification
  4. 1. Introducing Adobe Acrobat
    1. About Adobe PDF
    2. About Adobe Acrobat
      1. Creating Adobe PDF files
      2. Working with PDF files
      3. Reading PDF files
    3. Adobe PDF on the web
    4. Getting Started with Adobe Acrobat window
    5. A first look at the work area
    6. Viewing PDF presentations in Full Screen mode
    7. Designing documents for online viewing
    8. Using Organizer
      1. Locating and sorting PDFs in Organizer
      2. Creating a collection
    9. Getting help
      1. Using the How To pages
      2. Using the Complete Adobe Acrobat 8 Help
      3. Printing help topics from the Complete Adobe Acrobat 8 Help
      4. Printing the Complete Adobe Acrobat 8 Help
    10. Review
      1. Review questions
      2. Review answers
  5. 2. Looking at the Work Area
    1. Opening a PDF file in the work area
    2. Working with Acrobat tools and toolbars
      1. Reviewing the toolbars
      2. Showing and hiding toolbars
      3. Docking, floating, and rearranging toolbars
      4. Locking toolbars
      5. Resetting the toolbars
      6. Selecting tools
      7. Accessing hidden tools and toolbars from the Tools menu
      8. Using keyboard shortcuts to select tools
      9. Adding tools to a toolbar
    3. Working with Acrobat task buttons
    4. Working with the navigation pane
      1. Reviewing the navigation pane buttons
      2. Using the navigation pane
    5. Review
      1. Review questions
      2. Review answers
  6. 3. Creating Adobe PDF Files
    1. About creating Adobe PDF files
    2. Using the Create PDF command
    3. Converting and combining different types of files
      1. Assembling the files
      2. Converting and consolidating the files
      3. Adding page numbers and header text
      4. Editing headers and footers
      5. Adding a watermark image
    4. Using the Print command to create Adobe PDF files
      1. Finding your Adobe PDF printer
      2. Printing to the Adobe PDF printer
        1. On Windows
        2. On Mac OS
    5. About the Adobe PDF Settings (presets)
    6. Comparing the default Adobe PDF Settings
    7. Reducing file size
    8. About compression and resampling
    9. Exploring on your own: Dragging and dropping files
    10. Exploring on your own: Creating Adobe PDF from the context menu (Windows)
      1. Using the Convert to Adobe PDF command
      2. Using the Combine Supported Files in Acrobat command
    11. Exploring on your own: Creating Adobe PDF from clipboard images
    12. Review
      1. Review questions
      2. Review answers
  7. 4w. Creating Adobe PDF from Microsoft Office Files (Windows)
    1. About PDFMaker
    2. About Acrobat Connect
    3. Converting Microsoft Word files to Adobe PDF
      1. About the Microsoft Word file
      2. Converting Word headings and styles to PDF bookmarks
      3. Converting Word comments to PDF notes
      4. Adding security to your Adobe PDF file
      5. Changing the conversion settings
      6. Converting your Word file
    4. Converting and emailing PowerPoint presentations
      1. About the PowerPoint file
      2. Checking the conversion settings
      3. Converting and emailing the presentation
    5. Converting Excel documents and starting a review
      1. About the Excel file
      2. Converting the entire workbook
      3. Checking the conversion settings
      4. Starting an email-based review
      5. Using the spreadsheet split view
    6. Converting and attaching files in Microsoft Outlook
    7. Converting web pages from Internet Explorer
    8. Exploring on your own: Exporting tables from PDF files
    9. Exploring on your own: Converting and combining multiple Office files
    10. Review
      1. Review questions
      2. Review answers
  8. 4m. Creating Adobe PDF from Microsoft Office Files (Mac OS)
    1. About PDFMaker
    2. Converting Microsoft Word files to Adobe PDF
      1. About the Microsoft Word file
      2. Changing your conversion settings in Distiller
      3. Adding security to your Adobe PDF file
      4. Converting your Word file
    3. Converting and emailing PowerPoint presentations
      1. About the PowerPoint file
      2. Checking your conversion settings and security settings in Distiller
      3. Converting and emailing the presentation
    4. Tips on converting Excel files
      1. About the Excel file
      2. Converting the entire workbook
      3. Checking the conversion settings
      4. Creating an Adobe PDF file
      5. Consolidating PDF files
      6. Using the spreadsheet split view
    5. Review
      1. Review questions
      2. Review answers
  9. 5. Combining Files in PDF Packages
    1. About PDF packages
    2. Getting started
    3. Collecting PDF files in a package
    4. Navigating your PDF package
    5. Making changes to PDF packages
      1. Adding and removing files
      2. Renaming a file in a PDF package
    6. Sorting PDF files in PDF packages
      1. Setting the PDF package properties
      2. Changing the sort criteria
    7. Searching PDF packages
    8. Printing PDF packages
    9. Review
      1. Review questions
      2. Review answers
  10. 6. Creating Adobe PDF from Web Pages
    1. Converting web pages to Adobe PDF
    2. Connecting to the web
    3. Setting options for converting web pages
    4. Creating Adobe PDF files from web pages
      1. Downloading and converting links in a converted web page
      2. Deleting converted web pages
    5. Updating converted web pages
    6. Converting web pages in Internet Explorer (Windows)
      1. Setting the conversion preferences
      2. Opening the Adobe PDF pane
      3. Converting web pages to Adobe PDF
      4. Converting linked pages
      5. Printing web pages
    7. Review
      1. Review questions
      2. Review answers
  11. 7. Converting Email Files to Adobe PDF (Windows)
    1. Getting started
    2. Converting email messages to Adobe PDF
      1. Converting one email message to Adobe PDF
      2. Converting multiple email messages
      3. Converting email folders
      4. Setting the Acrobat PDFMaker conversion options
    3. Sorting converted emails
    4. Adding email messages to PDF Packages
    5. Printing emails
    6. Migrating PDF archives to PDF packages (Outlook)
    7. Setting up automatic archiving in Outlook
    8. Review
      1. Review questions
      2. Review answers
  12. 8. Working with PDF Files
    1. Changing the opening view
    2. About the onscreen display
    3. Reading PDF documents
      1. Using the Reading Mode
      2. Browsing the document
      3. Browsing with page thumbnails
      4. Changing the page view magnification
      5. Using the Dynamic Zoom tool
    4. Following links
    5. Searching PDF documents
    6. Printing PDF documents
    7. Filling out PDF forms
      1. Working with interactive PDF forms
      2. Working with noninteractive PDF forms
    8. Comparing documents
    9. Using the Acrobat accessibility features
      1. Using the Accessibility Setup Assistant
      2. About automatic scrolling
      3. About keyboard shortcuts
      4. Changing background color
      5. Smoothing text
      6. Magnifying bookmark text
      7. Setting screen reader and reading out loud preferences
    10. Review
      1. Review questions
      2. Review answers
  13. 9. Editing PDF Documents
    1. Opening and examining the work file
    2. Moving pages with page thumbnails
    3. Editing Adobe PDF pages
      1. Rotating a page
      2. Inserting a page from another file
      3. Cropping a page
    4. Editing links
    5. Inserting one PDF file into another PDF file
    6. Looking at bookmarks
      1. Adding a bookmark
      2. Changing a bookmark destination
      3. Linking a bookmark to an image or a block of text
      4. Moving bookmarks
    7. Deleting a page
    8. Renumbering pages
    9. Setting an opening view
    10. Review
      1. Review questions
      2. Review answers
  14. 10. More About Editing
    1. About this lesson
    2. Viewing the work file
    3. Looking at articles
      1. Opening the Articles panel
      2. Defining an article
      3. Reading an article
    4. Editing text
    5. Copying text and images from a PDF file
      1. Copying all the text
      2. Copying and pasting small amounts of text
      3. Copying individual images
    6. Editing images using the TouchUp Object tool
    7. Converting PDF pages to image format files
      1. Converting PDF pages to image files
      2. Converting PDF images to image files
    8. Reducing the file size
    9. Exploring on your own: Optimizing for page-at-a-time downloading
    10. Review
      1. Review questions
      2. Review answers
  15. 11. Using Acrobat in a Review Cycle
    1. About the review process
      1. About shared reviews
      2. About email-based reviews
      3. About browser-based reviews
      4. About informal document exchange
    2. Opening the work file
    3. Working with comments
      1. Viewing comments in the Comments List
      2. Looking at the types of comments
      3. Changing the author name for comments
    4. Exporting and importing comments
    5. Setting the review status and replying to comments
    6. Marking up documents
      1. Emphasizing text
      2. Marking up documents with text edits
      3. Deleting comments
      4. Adding file attachments
      5. Marking up documents with drawing tools
    7. Summarizing comments
    8. Comparing two Adobe PDF documents
    9. Spell checking comments
    10. Printing documents with comments
    11. Inviting users of Adobe Reader to participate in reviews
    12. Exploring on your own: Setting up email-based reviews
      1. Setting up an email-based review
      2. Managing email-based reviews
    13. Exploring on your own: Custom stamps
      1. Creating a custom stamp
      2. Applying a custom stamp
    14. Review
      1. Review questions
      2. Review answers
  16. 12. Adding Signatures and Security
    1. Getting started
    2. About digital signatures
    3. Creating digital signatures
    4. Adding images to your digital signatures
    5. Selecting a signing method
    6. Opening the work file
    7. Creating digital IDs
    8. Signing the advertisement
    9. Modifying signed documents
    10. About security
    11. Looking at security settings
    12. Adding security to PDF files
    13. Adding passwords
    14. Opening password-protected files
    15. Certifying PDF files
    16. Signing certified documents
    17. Exploring on your own: Using security envelopes
    18. Review
      1. Review questions
      2. Review answers
  17. 13. Creating Multimedia Presentations
    1. Getting started
    2. Adding interactive animations
      1. Adding buttons to control animations
      2. Adding actions to stop animations
    3. Adding Show/Hide fields
    4. Controlling movie clips with buttons
    5. Adding navigational buttons
      1. Adding a grid
      2. Adding a previous page button
      3. Adding a first page button
      4. Aligning buttons
      5. Duplicating buttons
    6. Adding sound files and adding multiple actions to one button
      1. Adding sound files
      2. Adding multiple actions to one button
    7. Creating page actions to control multimedia clips
    8. Opening movie clips in floating windows
    9. Creating full screen presentations with transitions
    10. Review
      1. Review questions
      2. Review answers
  18. 14. Using the Engineering and Technical Features
    1. Getting started
    2. Merging documents
    3. Using the Pan & Zoom tool
    4. Working with layers
      1. Showing and hiding layers
      2. Changing layer attributes
    5. Using measuring tools
      1. Using rulers and the Distance tool
      2. Setting two-dimensional measurement preferences
      3. Measuring perimeter and area
    6. Using the Loupe tool
    7. Exporting measurements to spreadsheets
    8. Using the Cloud Annotation tool
    9. Preparing engineering documents for distribution
      1. Setting the initial view
      2. Adding security settings
    10. Permanently removing text from PDF documents
    11. Review
      1. Review questions
      2. Review answers
  19. 15. Using the Legal Features
    1. About Bates numbering and redaction
    2. Applying Bates numbering
    3. Defining Bates numbering
    4. Finding Bates numbered PDF documents
    5. Editing Bates numbering
    6. Applying redaction
    7. Setting the Redaction tool properties
    8. Searching text for redaction
    9. Creating PDF packages
    10. Applying security
    11. Review
      1. Review questions
      2. Review answers
  20. 16. Working with Forms in Acrobat
    1. Getting started
    2. Converting paper forms to interactive PDF forms
    3. Adding text fields
      1. Formatting multiple text fields
      2. Adding special format restrictions
    4. Adding check boxes and buttons
      1. Adding check boxes
      2. Adding radio buttons
      3. Adding a reset button
    5. Distributing forms
    6. Tracking and managing forms
    7. Exploring on your own: Calculating and validating numeric fields
      1. Validating numeric fields
      2. Calculating numeric fields
    8. Review
      1. Review questions
      2. Review answers
  21. 17. Creating Forms with Adobe LiveCycle Designer (Windows)
    1. About Adobe LiveCycle Designer
    2. Getting started
      1. Opening LiveCycle Designer
    3. Looking at the work area
      1. Using the Layout Editor
      2. Using the LiveCycle Designer help
      3. Using the palettes
    4. Understanding objects
    5. Building new forms
    6. Adding text to a form
    7. Adding graphics to forms
    8. Adding text banners
    9. Grouping objects
    10. Adding content form fields
    11. Adding radio buttons
    12. Duplicating objects
    13. Adding check boxes
    14. Using Custom Library items
    15. Adding shapes
    16. Adding drop-down lists
    17. Adding the current date
    18. Previewing and exporting forms
    19. Distributing forms
    20. Exploring on your own: Exploring Adobe LiveCycle Designer
    21. Review
      1. Review questions
      2. Review answers
  22. 18. Using Acrobat in Professional Publishing
    1. Getting started
    2. Creating PDF files for print and prepress
    3. Preflighting files
    4. Creating custom preflight profiles
    5. Printing and layers
    6. Previewing your print job
    7. Working with transparency
      1. Previewing transparency
      2. Setting flattener preview settings
    8. Advanced printing controls
    9. Setting up color management
    10. Exploring on your own: The Acrobat prepress features
    11. Review
      1. Review questions
      2. Review answers
  23. 19. Making Documents Accessible and Flexible
    1. About this lesson
    2. About flexibility
    3. About accessibility
    4. About structure
    5. Looking at accessible documents
      1. Working with a tagged Adobe PDF file
      2. Checking for accessibility
      3. Reflowing a flexible PDF file
      4. Saving as accessible text
    6. Making files flexible and accessible
    7. Viewing the results of adding tags
      1. Editing the reading order
      2. Adding Alt Text (alternative text)
    8. Review
      1. Review questions
      2. Review answers
  24. Production Notes
    1. Team credits
    2. Typefaces used