Absolute Beginner's Guide to Microsoft® Office Outlook® 2003

Creating and Using Signatures

Most e-mail you send will contain a signature at the end of the message text. It might consist of only a salutation and your name, or it could include a title, company name, address, phone number, secondary e-mail address(es), and so on.

Instead of typing a signature in every e-mail you send, you can create a signature that is automatically inserted in your e-mails. You can use different signatures for new e-mail messages or replies and forwards, and if you use Word as your e-mail editor and have more than one e-mail account, you can even have different signatures for each e-mail account. If you are using the Outlook editor instead of Word as your e-mail editor, you won't get individual signatures for each e-mail ...