2007 Microsoft® Office System Step by Step, Second Edition

Scheduling, Updating, and Canceling Meetings

Scheduling meetings through Outlook is significantly simpler than scheduling meetings manually, particularly when you are coordinating the schedules of several people. A primary difficulty when scheduling a meeting is finding a time that works for everyone. Outlook displays the individual and collective schedules of people within your own organization, and of people outside of your organization who have published their availability to the Internet.

You can send a meeting invitation (referred to as a meeting request) to any person who has an e-mail account (even to people who don’t use Outlook). You can inform non-critical attendees of the meeting by marking their attendance as Optional. You can invite ...