2007 Microsoft® Office System Step by Step

Organizing Messages in Folders

After you’ve read and responded to messages, you might want to keep some for future reference. You can certainly choose to retain them all in your Inbox if you want, but as the number of messages in your Inbox increases to the hundreds and then into the thousands, it might quickly become overwhelming. To keep your Inbox content low and avoid an accumulation of unrelated messages, you can organize messages into folders.

Popular personal-organization gurus advocate various folder structures as an important part of an organizational system. You can apply any of these physical folder structures to Outlook, or you can use any other structure that works for you. For example, you might create a folder for each project you’re ...