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In helping an organization think through choosing the right people to have engaged in a group process, SMART facilitators ask three key questions:

Questions to Identify the Participants
  • Who are the people who will be impacted by the decision?
  • What level of involvement should they have in the process?
  • Whose perspectives, involvement, and buy-in are so critical that they should be at the table or represented by someone who is?

The first question encourages you to consider all those affected by the decision. The second question ...


Once you’ve clarified the meeting’s purpose, objectives and agenda, you need to be sure that the right people attend. Learn the questions you need to ask to determine who should participate and what size group will help ensure your meeting accomplishes its objectives.

You’ll notice a reference to "SMART facilitators." SMART is an acronym for the author’s facilitation method "Structured Meeting and Relating Techniques." Use the link to the source book if you’d like to learn more about this approach.