Step one: Think about whether the occasion suits a virtual meeting
For many business situations, such as a project team catch-up or discussions about a non-controversial subject, not having all the participants in the same place is not a problem. As long as you have an agenda (see below) and a clear idea of what you want to achieve, you should be able to move through most items painlessly.
Sometimes, however, meeting in person is much the better option. You may be better off with this route if, for example, you are:
Topic Overview: Managing Virtual Meeting Challenges
Nuance is a global organization with employees throughout the world. So it’s essential that we be expert in managing virtual meetings. Managing virtual meetings requires that you have the foundational skills of preparing for and conducting face-to-face meetings. However, virtual meetings pose additional challenges when compared with face-to-face meetings. For instance, communication among participants can be more difficult, technology unreliable, and distractions more prevalent.
To effectively lead a virtual meeting, you need to:
- Choose meeting format
- Plan the technology
- Prevent and manage technology problems
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