Office 2010: The Missing Manual

Chapter 22. Editing a Presentation

Getting information onto your slides is only half the battle. The rest of your work lies in organizing the collection. This chapter focuses on your presentation as a whole—how to do things like work with and order the slides you’ve created; add footers, page numbers, and other recurring elements; and build links that jump between slides. You’ll also learn about sections, new in PowerPoint 2010, and great for dividing long presentations into separately designed chunks. Finally, if you collaborate with others, you’ll see how to make comments on slides and how to compare and merge different versions of the same presentation.

Copying, Rearranging, and Deleting Slides

As your presentation grows, you’ll want to work with slides at a bird’s-eye level—adding, reordering, cutting, and even temporarily hiding slides (great for trying out variations between Slide A and Slide B). This section explains all.

Copying a Slide

Copying is one of the oldest tricks in the world of digital documents, and PowerPoint makes it just as easy as you’d expect. You can make an exact copy of any slide and insert it wherever you want in the presentation. To copy a slide, first select it in either the Slides pane or the Slide Sorter view. Then follow these quick steps:

1. Press Ctrl+C.

   That’s the quickest way to copy; menu fans can select Home→Copy or, for those looking for the long keyboard shortcut route, press Alt, H, C, C.

2. Click where you want the slide to appear.

   You can click between ...